A/P invoice problem

Yahoo Archive
1
Why don't you guys try to correct this problem before it hits the
general ledger? There are several options in the AP Invoice entry
screen to prevent future and past dates from being posted! Don't you
print an invoice edit list before you post the batch? What about my
other suggestion about while in AP Invoice entry, go to Group, and
select View group entries? This option allows you to click on any
invoice in the group, edit the invoice before you print your edit list
and then post the batch! The edit list also gives you same information!
As a bookkeeper I would never play around with fiscal periods after I
have created them!

-----Original Message-----
From: Marty Kuphall [mailto:marty.kuphall@...]
Sent: Wednesday, January 05, 2005 9:37 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] A/P invoice problem

Michael,

I like your idea of closing off future periods until needed but how do
you do
it?

I tried closing future fiscal periods via Fiscal Period Maintenance (v
5.1)
but it said it must be done via G/L General Operations. I go to General
Ops and it won't allow me to close future periods.

Do I need to close each and every period and then go back and re-open
the current period(s)?

Marty Kuphall
Chief Financial Officer
Ultra Tool & Manufacturing, Inc.
W169 N5954 Ridgewood Drive
Menomonee Falls, WI 53051

Phone: 262-703-0455
Fax: 262-703-0468
Toll Free: 800-779-3566
marty.kuphall@...
www.ultratoolmfg.com

The information contained in this electronic message (email) and any
attachment(s) to it is/are intended for the exclusive use of the
intended
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privileged
and exempt from disclosure under applicable law. If you are not the
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recipient(s) and have received this communication in error, please do
not
distribute it. Instead, please notify Ultra Tool & Manufacturing, Inc.
at
1-800-779-3566 or by email at general@... and destroy all
copies of
this message and any attachments. Thank you.






-----Original Message-----

-----Original Message-----
From: Michael Barry [mailto:mbarry@...]
Sent: Tuesday, January 04, 2005 3:27 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] A/P invoice problem

As a convenient alternative, you can simply add all of your 2005 GL
periods
and mark them closed. Vantage will not allow posting to a closed period
so
it can provide some level of sanity check. Of course, you will need to
remember to re-open the periods as you need them but this process can
provide a tight level of posting control with very little effort.

Michael

Michael Barry
Aspacia Systems Inc
866.566.9600
312.803.0730 fax
http://www.aspacia.com/


-----Original Message-----
From: Wayne Cox [mailto:wmc20@...]
Sent: Tuesday, January 04, 2005 8:30 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] A/P invoice problem


At 05:04 PM 1/3/2005, you wrote:
>Unfortunately, Vantage will let you key in an incorrect date such as
>"07-06-20". I don't know why Epicor couldn't give you some sort of
>warning for any date more than 1 year out...

I just uploaded a report I created to find bad dates entered in AP. I
moved
it under the "report builder" section, so the link in the auto-generated
message won't work, but this should:
http://f2.grp.yahoofs.com/v1/gL3aQbNPaNzAk2XjwRvutfmm9XYOjlKTVu-nMXnRObg
bB0s
F2yEy87tHcZfsrn8DG-cxUETXzRfAssRwMZ7I50w/Reports%20-%20Report%20Builder/
ap_i
nv_date_check.PRL

Another new year's suggestion: DO NOT ENTER ALL YOUR 2005 GL PERIODS
RIGHT
AWAY! Inevitably, users will enter dates for December of the prior year
with no year, and the software will kick them forward 11 months to Dec
of
the current year. There generally are no sanity checks to prevent this.
Except for date fields that have to match to a GL Period.... If you
hold
off defining periods for the later part of the year, you'll prevent some
of
these errors since dates with no corresponding period will be rejected
upon
entry.

-Wayne Cox
Twenty Three, Inc. -- Information Technology Consulting
828-685-2338



[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links











Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links



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[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have
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and
Crystal Reports and other 'goodies', please goto:
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(2) To search through old msg's goto:
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(3) To view links to Vendors that provide Vantage services goto:
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[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links



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[Non-text portions of this message have been removed]
2
Back in 2002 someone posted an invoice and put a date of 07-06-20 on
it. They never corrected that problem. I assume they just posted
the invoice again when the vendor called or when they checked their
open invoices to the aging report. For some reason, that invoice has
just started showing up on my aging report. I need to know how to
get rid it. If I do an adjustment, the $946.90 will show up in my
current g/l. If I write a check and void it, it will show up again
on my aging. I'm sure there is a simple answer, I just haven't found
it. Any help would be appreciated.

Paula Jamison
Global Body & Equipment Company
3
Paula,

I'd suggest calling Vantage tech support and ask for a quickie zap
program to change the date.

Should be about 2 minutes of programming for them at best and should be
- no cost -.

Todd Anderson

________________________________

From: pmjamison [mailto:pjamison@...]
Sent: Wednesday, December 29, 2004 2:04 PM
To: vantage@yahoogroups.com
Subject: [Vantage] A/P invoice problem



Back in 2002 someone posted an invoice and put a date of 07-06-20 on
it. They never corrected that problem. I assume they just posted
the invoice again when the vendor called or when they checked their
open invoices to the aging report. For some reason, that invoice has
just started showing up on my aging report. I need to know how to
get rid it. If I do an adjustment, the $946.90 will show up in my
current g/l. If I write a check and void it, it will show up again
on my aging. I'm sure there is a simple answer, I just haven't found
it. Any help would be appreciated.

Paula Jamison
Global Body & Equipment Company








Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links



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[Non-text portions of this message have been removed]
4
Paula-

Unfortunately, Vantage will let you key in an incorrect date such as
"07-06-20". I don't know why Epicor couldn't give you some sort of
warning for any date more than 1 year out...

Anyway, as part of my A/P account reconciliation process to ensure this
hasn't happened (and believe me, it happens more times than not), is to
print the G/L detail for the A/P account for the current month (fiscal
period). Since the entries are in date order, any incorrect dates
should either be at the beginning or end (as is the case with a year of
"20"). I then have my assistant adjust these invoices off using the
last day of the current month (i.e. if I find an invoice date error in
December, I have them back date the adjustment to 12/31/04), then
re-enter the invoice correctly in a December A/P batch and post it.
From an account coding standpoint, whatever account you charge the
"adjustment" to is the same one you should code the corrected invoice to
in order for them to zero out.

Let me know if you have any questions!

Thanks!



Rick Ludwig



-----Original Message-----
From: pmjamison [mailto:pjamison@...]
Sent: Wednesday, December 29, 2004 3:04 PM
To: vantage@yahoogroups.com
Subject: [Vantage] A/P invoice problem



Back in 2002 someone posted an invoice and put a date of 07-06-20 on
it. They never corrected that problem. I assume they just posted
the invoice again when the vendor called or when they checked their
open invoices to the aging report. For some reason, that invoice has
just started showing up on my aging report. I need to know how to
get rid it. If I do an adjustment, the $946.90 will show up in my
current g/l. If I write a check and void it, it will show up again
on my aging. I'm sure there is a simple answer, I just haven't found
it. Any help would be appreciated.

Paula Jamison
Global Body & Equipment Company








Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links



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p://www.netflix.com/Default?mqso=60185400> click here

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[Non-text portions of this message have been removed]
5
At 05:04 PM 1/3/2005, you wrote:
>Unfortunately, Vantage will let you key in an incorrect date such as
>"07-06-20". I don't know why Epicor couldn't give you some sort of
>warning for any date more than 1 year out...

I just uploaded a report I created to find bad dates entered in AP. I
moved it under the "report builder" section, so the link in the
auto-generated message won't work, but this should:
http://f2.grp.yahoofs.com/v1/gL3aQbNPaNzAk2XjwRvutfmm9XYOjlKTVu-nMXnRObgbB0sF2yEy87tHcZfsrn8DG-cxUETXzRfAssRwMZ7I50w/Reports%20-%20Report%20Builder/ap_inv_date_check.PRL

Another new year's suggestion: DO NOT ENTER ALL YOUR 2005 GL PERIODS RIGHT
AWAY! Inevitably, users will enter dates for December of the prior year
with no year, and the software will kick them forward 11 months to Dec of
the current year. There generally are no sanity checks to prevent
this. Except for date fields that have to match to a GL Period.... If you
hold off defining periods for the later part of the year, you'll prevent
some of these errors since dates with no corresponding period will be
rejected upon entry.

-Wayne Cox
Twenty Three, Inc. -- Information Technology Consulting
828-685-2338



[Non-text portions of this message have been removed]
6
As a convenient alternative, you can simply add all of your 2005 GL periods
and mark them closed. Vantage will not allow posting to a closed period so
it can provide some level of sanity check. Of course, you will need to
remember to re-open the periods as you need them but this process can
provide a tight level of posting control with very little effort.

Michael

Michael Barry
Aspacia Systems Inc
866.566.9600
312.803.0730 fax
http://www.aspacia.com/


-----Original Message-----
From: Wayne Cox [mailto:wmc20@...]
Sent: Tuesday, January 04, 2005 8:30 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] A/P invoice problem


At 05:04 PM 1/3/2005, you wrote:
>Unfortunately, Vantage will let you key in an incorrect date such as
>"07-06-20". I don't know why Epicor couldn't give you some sort of
>warning for any date more than 1 year out...

I just uploaded a report I created to find bad dates entered in AP. I moved
it under the "report builder" section, so the link in the auto-generated
message won't work, but this should:
http://f2.grp.yahoofs.com/v1/gL3aQbNPaNzAk2XjwRvutfmm9XYOjlKTVu-nMXnRObgbB0s
F2yEy87tHcZfsrn8DG-cxUETXzRfAssRwMZ7I50w/Reports%20-%20Report%20Builder/ap_i
nv_date_check.PRL

Another new year's suggestion: DO NOT ENTER ALL YOUR 2005 GL PERIODS RIGHT
AWAY! Inevitably, users will enter dates for December of the prior year
with no year, and the software will kick them forward 11 months to Dec of
the current year. There generally are no sanity checks to prevent this.
Except for date fields that have to match to a GL Period.... If you hold
off defining periods for the later part of the year, you'll prevent some of
these errors since dates with no corresponding period will be rejected upon
entry.

-Wayne Cox
Twenty Three, Inc. -- Information Technology Consulting
828-685-2338



[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links
7
Why don't you just view the entries made into an open AP batch by going
under Group/View group entries and make date corrections right there
while the batch is still open and before you post it?

-----Original Message-----
From: Michael Barry [mailto:mbarry@...]
Sent: Tuesday, January 04, 2005 3:27 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] A/P invoice problem

As a convenient alternative, you can simply add all of your 2005 GL
periods
and mark them closed. Vantage will not allow posting to a closed period
so
it can provide some level of sanity check. Of course, you will need to
remember to re-open the periods as you need them but this process can
provide a tight level of posting control with very little effort.

Michael

Michael Barry
Aspacia Systems Inc
866.566.9600
312.803.0730 fax
http://www.aspacia.com/


-----Original Message-----
From: Wayne Cox [mailto:wmc20@...]
Sent: Tuesday, January 04, 2005 8:30 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] A/P invoice problem


At 05:04 PM 1/3/2005, you wrote:
>Unfortunately, Vantage will let you key in an incorrect date such as
>"07-06-20". I don't know why Epicor couldn't give you some sort of
>warning for any date more than 1 year out...

I just uploaded a report I created to find bad dates entered in AP. I
moved
it under the "report builder" section, so the link in the auto-generated
message won't work, but this should:
http://f2.grp.yahoofs.com/v1/gL3aQbNPaNzAk2XjwRvutfmm9XYOjlKTVu-nMXnRObg
bB0s
F2yEy87tHcZfsrn8DG-cxUETXzRfAssRwMZ7I50w/Reports%20-%20Report%20Builder/
ap_i
nv_date_check.PRL

Another new year's suggestion: DO NOT ENTER ALL YOUR 2005 GL PERIODS
RIGHT
AWAY! Inevitably, users will enter dates for December of the prior year
with no year, and the software will kick them forward 11 months to Dec
of
the current year. There generally are no sanity checks to prevent this.
Except for date fields that have to match to a GL Period.... If you
hold
off defining periods for the later part of the year, you'll prevent some
of
these errors since dates with no corresponding period will be rejected
upon
entry.

-Wayne Cox
Twenty Three, Inc. -- Information Technology Consulting
828-685-2338



[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links











Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links



_____

Yahoo! Groups Links
* To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

* To unsubscribe from this group, send an email to:
vantage-unsubscribe@yahoogroups.com
<mailto:vantage-unsubscribe@yahoogroups.com?subject=Unsubscribe>

* Your use of Yahoo! Groups is subject to the Yahoo! Terms of
Service <http://docs.yahoo.com/info/terms/> .


[Non-text portions of this message have been removed]
8
Michael,

I like your idea of closing off future periods until needed but how do you do
it?

I tried closing future fiscal periods via Fiscal Period Maintenance (v 5.1)
but it said it must be done via G/L General Operations. I go to General
Ops and it won't allow me to close future periods.

Do I need to close each and every period and then go back and re-open
the current period(s)?

Marty Kuphall
Chief Financial Officer
Ultra Tool & Manufacturing, Inc.
W169 N5954 Ridgewood Drive
Menomonee Falls, WI 53051

Phone: 262-703-0455
Fax: 262-703-0468
Toll Free: 800-779-3566
marty.kuphall@...
www.ultratoolmfg.com

The information contained in this electronic message (email) and any
attachment(s) to it is/are intended for the exclusive use of the intended
addressee(s) and may contain information that is confidential and/or privileged
and exempt from disclosure under applicable law. If you are not the intended
recipient(s) and have received this communication in error, please do not
distribute it. Instead, please notify Ultra Tool & Manufacturing, Inc. at
1-800-779-3566 or by email at general@... and destroy all copies of
this message and any attachments. Thank you.






-----Original Message-----

-----Original Message-----
From: Michael Barry [mailto:mbarry@...]
Sent: Tuesday, January 04, 2005 3:27 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] A/P invoice problem

As a convenient alternative, you can simply add all of your 2005 GL
periods
and mark them closed. Vantage will not allow posting to a closed period
so
it can provide some level of sanity check. Of course, you will need to
remember to re-open the periods as you need them but this process can
provide a tight level of posting control with very little effort.

Michael

Michael Barry
Aspacia Systems Inc
866.566.9600
312.803.0730 fax
http://www.aspacia.com/


-----Original Message-----
From: Wayne Cox [mailto:wmc20@...]
Sent: Tuesday, January 04, 2005 8:30 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] A/P invoice problem


At 05:04 PM 1/3/2005, you wrote:
>Unfortunately, Vantage will let you key in an incorrect date such as
>"07-06-20". I don't know why Epicor couldn't give you some sort of
>warning for any date more than 1 year out...

I just uploaded a report I created to find bad dates entered in AP. I
moved
it under the "report builder" section, so the link in the auto-generated
message won't work, but this should:
http://f2.grp.yahoofs.com/v1/gL3aQbNPaNzAk2XjwRvutfmm9XYOjlKTVu-nMXnRObg
bB0s
F2yEy87tHcZfsrn8DG-cxUETXzRfAssRwMZ7I50w/Reports%20-%20Report%20Builder/
ap_i
nv_date_check.PRL

Another new year's suggestion: DO NOT ENTER ALL YOUR 2005 GL PERIODS
RIGHT
AWAY! Inevitably, users will enter dates for December of the prior year
with no year, and the software will kick them forward 11 months to Dec
of
the current year. There generally are no sanity checks to prevent this.
Except for date fields that have to match to a GL Period.... If you
hold
off defining periods for the later part of the year, you'll prevent some
of
these errors since dates with no corresponding period will be rejected
upon
entry.

-Wayne Cox
Twenty Three, Inc. -- Information Technology Consulting
828-685-2338



[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links











Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links



_____

Yahoo! Groups Links
* To visit your group on the web, go to:
http://groups.yahoo.com/group/vantage/

* To unsubscribe from this group, send an email to:
vantage-unsubscribe@yahoogroups.com
<mailto:vantage-unsubscribe@yahoogroups.com?subject=Unsubscribe>

* Your use of Yahoo! Groups is subject to the Yahoo! Terms of
Service <http://docs.yahoo.com/info/terms/> .


[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links









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