I want to create a BPM to avoid post APInvices with Recepit Lines from earlier months, I wonder if It is possible to avoid Create Lines in “AP Invoice Add Receipt Billing Lines” if ReceiptDate is not in the current month? in order to force user to update the ReceiptDate line.
By asking the user to change historic data, are you not losing the accurate date of when something happened?
If your problem is that it defaults to a prior date for the Apply Date, then there are ways to handle that.
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Close Fiscal Period - if you close earlier fiscal periods, it will prevent posting. There are choices about whether to STOP, WARN, or AUTO CORRECT to current period.
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Earliest Apply Date - defo works for inventory, not sure whether it works for AP Invoice you’d have to read a bit more about it.
If it’s a GL timing issue, there is a setting (compay config or maint), that accrues PO reciepts to a specified GL account. This is effective to hold the value of “Received but not invoiced”.
When the AP invoice is entered, the GL trans will use that previously mentioned GL acct for half the trans. The apply date for invoices will be the Group Apply date - and should be the entry date, not the Invoice date.
Thank guys, those options are news to me, i will read about it.