Can't allocate G/L after turning on inventory interface

Yahoo Archive
1
Deleting the receipt would create a reversing entry in the G/L and then
you can go back and fix the PO Expense account. Then re-receive the
item. However if you invoice the receipt, you are stuck with a journal
entry.



Charlie Smith

Smith Business Services / 2W Technologies LLC

www.vistaconsultant.com <http://www.vistaconsultant.com/> /
www.2WTech.com







From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of ramsey_burns
Sent: Tuesday, October 06, 2009 5:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Can't allocate G/L after turning on inventory
interface





Ok I think it's starting to click in my somewhat slow mind. If the
purchased part has no GL assigned on the part record/part class, it's
going to be automatically debited to inventory which will then flow to
cos-material eventually. If I have a GL expense account (e.g. Office
Supplies) assigned to the part then it will debit that account, credit
PO clearing, then goes to AP when invoice is made then eventually out as
cash.

Assuming I've got that straight, whit if wrong account is hit upon
receipt, how to reverse it? Would I have to delete the receipt?

Many thanks,

-Ramsey

--- In vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ,
"CharlieSmith" <CSmith@...> wrote:
>
> The reason for that is when you flipped the switch, all PO receipts
> create a G/L entry from the Expense Account to the Clearing Account.
> This holds the Received but not invoiced dollars. The invoice has to
> offset those dollars in the clearing account because it has already
been
> allocated to the expense account when it was received.
>
>
>
>
>
> Charlie Smith
>
> Smith Business Services / 2W Technologies LLC
>
> www.vistaconsultant.com <http://www.vistaconsultant.com/> /
> www.2WTech.com
>
>
>
>
>
>
>
>
>
> From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf
> Of ramsey_burns
> Sent: Tuesday, October 06, 2009 2:42 PM
> To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
> Subject: [Vantage] Can't allocate G/L after turning on inventory
> interface
>
>
>
>
>
> Hi All,
>
> We just turned on the inventory interface and now we can't allocate to
> G/L accounts the way we did before which was to assign the account for
> each line when entering the AP invoice. After making AP Invoice/New
> Reciept Line/ I can go to GL Allocation tab there is a line already
> entered for my purchase order clearing account which i can't modify
and
> can't enter a new line (actually I can but it's greyed out and can't
be
> modified). The help file is ambiguous about this but support says they
> can add a new line for allocation or press the allocate button (greyed
> out for me). They are doing this on 408 though and I'm on .407. Any
> guidance much appreciated.
>
> -Ramsey
> ramsey@... <mailto:ramsey%40alldoneit.com>
>
>
>
>
>
> [Non-text portions of this message have been removed]
>





[Non-text portions of this message have been removed]
2
Hi All,

We just turned on the inventory interface and now we can't allocate to G/L accounts the way we did before which was to assign the account for each line when entering the AP invoice. After making AP Invoice/New Reciept Line/ I can go to GL Allocation tab there is a line already entered for my purchase order clearing account which i can't modify and can't enter a new line (actually I can but it's greyed out and can't be modified). The help file is ambiguous about this but support says they can add a new line for allocation or press the allocate button (greyed out for me). They are doing this on 408 though and I'm on .407. Any guidance much appreciated.

-Ramsey
ramsey@...
3
The reason for that is when you flipped the switch, all PO receipts
create a G/L entry from the Expense Account to the Clearing Account.
This holds the Received but not invoiced dollars. The invoice has to
offset those dollars in the clearing account because it has already been
allocated to the expense account when it was received.





Charlie Smith

Smith Business Services / 2W Technologies LLC

www.vistaconsultant.com <http://www.vistaconsultant.com/> /
www.2WTech.com









From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of ramsey_burns
Sent: Tuesday, October 06, 2009 2:42 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Can't allocate G/L after turning on inventory
interface





Hi All,

We just turned on the inventory interface and now we can't allocate to
G/L accounts the way we did before which was to assign the account for
each line when entering the AP invoice. After making AP Invoice/New
Reciept Line/ I can go to GL Allocation tab there is a line already
entered for my purchase order clearing account which i can't modify and
can't enter a new line (actually I can but it's greyed out and can't be
modified). The help file is ambiguous about this but support says they
can add a new line for allocation or press the allocate button (greyed
out for me). They are doing this on 408 though and I'm on .407. Any
guidance much appreciated.

-Ramsey
ramsey@... <mailto:ramsey%40alldoneit.com>





[Non-text portions of this message have been removed]
4
Ok I think it's starting to click in my somewhat slow mind. If the purchased part has no GL assigned on the part record/part class, it's going to be automatically debited to inventory which will then flow to cos-material eventually. If I have a GL expense account (e.g. Office Supplies) assigned to the part then it will debit that account, credit PO clearing, then goes to AP when invoice is made then eventually out as cash.

Assuming I've got that straight, whit if wrong account is hit upon receipt, how to reverse it? Would I have to delete the receipt?

Many thanks,

-Ramsey



--- In vantage@yahoogroups.com, "CharlieSmith" <CSmith@...> wrote:
>
> The reason for that is when you flipped the switch, all PO receipts
> create a G/L entry from the Expense Account to the Clearing Account.
> This holds the Received but not invoiced dollars. The invoice has to
> offset those dollars in the clearing account because it has already been
> allocated to the expense account when it was received.
>
>
>
>
>
> Charlie Smith
>
> Smith Business Services / 2W Technologies LLC
>
> www.vistaconsultant.com <http://www.vistaconsultant.com/> /
> www.2WTech.com
>
>
>
>
>
>
>
>
>
> From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
> Of ramsey_burns
> Sent: Tuesday, October 06, 2009 2:42 PM
> To: vantage@yahoogroups.com
> Subject: [Vantage] Can't allocate G/L after turning on inventory
> interface
>
>
>
>
>
> Hi All,
>
> We just turned on the inventory interface and now we can't allocate to
> G/L accounts the way we did before which was to assign the account for
> each line when entering the AP invoice. After making AP Invoice/New
> Reciept Line/ I can go to GL Allocation tab there is a line already
> entered for my purchase order clearing account which i can't modify and
> can't enter a new line (actually I can but it's greyed out and can't be
> modified). The help file is ambiguous about this but support says they
> can add a new line for allocation or press the allocate button (greyed
> out for me). They are doing this on 408 though and I'm on .407. Any
> guidance much appreciated.
>
> -Ramsey
> ramsey@... <mailto:ramsey%40alldoneit.com>
>
>
>
>
>
> [Non-text portions of this message have been removed]
>