Data Collection errors

God do I know about that darn report!

I am sure you can write exception reports on all of this...that way they
are not going through all entries. I will say that it may be a little
hard to do the 2-3 op one, although you could look for ops with the same
completion date.

I used to work for a company with 2000 guys clocking into jobs, and most
of them having at least 3-6 entries! So the exception report helped
TREMENDOUSLY.

Also kept the excuses down from the supervisors!!

Good luck with the reports!

Manasa


M. Manasa Reddy
manasa@...
P: 630-806-2000
F: 630-806-2001

-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of melcouture07
Sent: Wednesday, October 15, 2008 10:45 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Data Collection errors

--- In vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ,
"Manasa Reddy" <manasa@...> wrote:
>
> Well what kind of errors are you getting? For instance, if you had a
> guy forget to clock out...create an exception report....makes it
easier
> for the Supervisors to fix "errors".
>

We have turned on "previous op not started", "op completed under /
over qty". We are concerned with the checking the accuracy of the
labor entry (mostly the quantities). The supervisors are good about
checking that the guys are clocking in and out. It is mostly making
sure their quanitities are accurate. We also get many guys who will
clock into one op and complete 3. We then have 2 ops that are not
completed but no one knows it. It is freaking out our priority
dispatch reports.... :P
How do others handle corrections to data collection errors?

Our discussions here have included interesting ideas, some of which are
probably the wrong approach, others may be better.

Example:
A job has 4 operations (10,20,30,40). When the job is finished, and is being
reviewed before it is completed, it is discovered that op. 20 was never
clocked in to - no time, not completed..... Is it a sound procedure
for a supervisor (who is salaried and really should not be clocking in and
out) to clock in to data collection under his own clock number and add the
operation, or is it better to make a correction through Job Adjustments or
add the operation in labor entry?

Other errors occur too, but I was asked how other Vantage users handle these
errors and what the pros and cons are to different approaches.

Thank you for any help.

Marilyn Fairchild
Systems Administrator
Pickwick Manufacturing Services
Vantage 5.0


[Non-text portions of this message have been removed]
I would recommend that assuming the time period met a minimum criteria (for us if it's less than 15 minutes we won't worry about it) that the labor transaction be added/corrected in labor entry. If the supervisor is constantly fixing the time by logging themselves into the operation we can have costing issues and more importantly there is no motivation for the operators to correctly record their time which as we all know is one of the most difficult things to accomplish in this implementation!

-----Original Message-----
From: Marilyn Fairchild [mailto:mfairchild@...]
Sent: Wednesday, April 06, 2005 9:16 AM
To: Vantage (Vantage List)
Subject: [Vantage] Data Collection errors


How do others handle corrections to data collection errors?

Our discussions here have included interesting ideas, some of which are
probably the wrong approach, others may be better.

Example:
A job has 4 operations (10,20,30,40). When the job is finished, and is being
reviewed before it is completed, it is discovered that op. 20 was never
clocked in to - no time, not completed..... Is it a sound procedure
for a supervisor (who is salaried and really should not be clocking in and
out) to clock in to data collection under his own clock number and add the
operation, or is it better to make a correction through Job Adjustments or
add the operation in labor entry?

Other errors occur too, but I was asked how other Vantage users handle these
errors and what the pros and cons are to different approaches.

Thank you for any help.

Marilyn Fairchild
Systems Administrator
Pickwick Manufacturing Services
Vantage 5.0


[Non-text portions of this message have been removed]



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[Non-text portions of this message have been removed]
Marilyn:
We also do pretty much like Mike said. We find out who really ran the
operation, and update labor entry using that employee# to enter number of
pieces - (if the correct date can't be updated due to closed period or
whatever, we will still add an entry to to a current date to get the
quantity into that operation, with no time). We found it works better than
job adjustment.

Julie
Mercury Minnesota Inc.

----- Original Message -----
From: "Marilyn Fairchild" <mfairchild@...>
To: "Vantage (Vantage List)" <vantage@yahoogroups.com>
Sent: Wednesday, April 06, 2005 11:15 AM
Subject: [Vantage] Data Collection errors


>
> How do others handle corrections to data collection errors?
>
> Our discussions here have included interesting ideas, some of which are
> probably the wrong approach, others may be better.
>
> Example:
> A job has 4 operations (10,20,30,40). When the job is finished, and is
being
> reviewed before it is completed, it is discovered that op. 20 was never
> clocked in to - no time, not completed..... Is it a sound procedure
> for a supervisor (who is salaried and really should not be clocking in and
> out) to clock in to data collection under his own clock number and add the
> operation, or is it better to make a correction through Job Adjustments or
> add the operation in labor entry?
>
> Other errors occur too, but I was asked how other Vantage users handle
these
> errors and what the pros and cons are to different approaches.
>
> Thank you for any help.
>
> Marilyn Fairchild
> Systems Administrator
> Pickwick Manufacturing Services
> Vantage 5.0
>
>
> [Non-text portions of this message have been removed]
>
>
>
> Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
> (1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
> (2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
> (3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
> Yahoo! Groups Links
>
>
>
>
>
>
>
>
>the operators to correctly record their time which as we all know is one of
the most difficult things to accomplish in this implementation!

No kidding! We are using a system of printing labels to be attached to
parts completed, verification labels for material required, issued labels to
indicate material has been issued, return labels to indicate material has
been returned and where it came from...Now we have added boxes to the
traveler to have quantities entered manually by operators to verify against
both what they entered in the computer and what has physically been received
to the next operation. The Supervisors are responsible for reconciling this
information at the end of the shift and correcting incorrect entries at that
time (adjustments through labor entry)...
Even so, we still have issues of not reporting, incorrect entry, double
entry... on a daily basis. Though, with all the checks and double checks,
we have achieved improvements to the point where we can generally now
identify where a problem started and who was responsible, fix it and
generally do it within 24 hours of the problem. No system is perfect, but
the question is to what length are you willing to go to fix the issues. I
would be happy to share some ideas if any of the processes above sound
interesting.

Aaron Hoyt
Vantage Plastics
I am wondering how others catch the labor entry errors. We are running
Vantage 6 and having the floor suporvisors check Shop Tracker to
review the errors that were triggered. This takes FOREVER and they are
not very cooperative in checking it. We could print out the labor
reports from the day before but then they would have to look at every
job that was clocked into in order to see errors. Does anyone know an
better way?
Thanks
Melissa
Well what kind of errors are you getting? For instance, if you had a
guy forget to clock out...create an exception report....makes it easier
for the Supervisors to fix "errors".



M. Manasa Reddy
manasa@...
P: 630-806-2000
F: 630-806-2001

-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of melcouture07
Sent: Wednesday, October 15, 2008 8:31 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Data Collection errors

I am wondering how others catch the labor entry errors. We are running
Vantage 6 and having the floor suporvisors check Shop Tracker to
review the errors that were triggered. This takes FOREVER and they are
not very cooperative in checking it. We could print out the labor
reports from the day before but then they would have to look at every
job that was clocked into in order to see errors. Does anyone know an
better way?
Thanks
Melissa
We created a custom Labor Edit report that lists clock in/out times and
start/end activity times sorted by date/time. It is a pretty quick review
process. This is run in the morning and edits are performed in the Labor
Entry module (and in V8 before running payroll).

We also give the shop employees an edit sheet that is required to fill out
when they know they made a mistake so we ask them to be a bit proactive
about the process.

Ross

-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
melcouture07
Sent: Wednesday, October 15, 2008 8:31 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Data Collection errors

I am wondering how others catch the labor entry errors. We are running
Vantage 6 and having the floor suporvisors check Shop Tracker to
review the errors that were triggered. This takes FOREVER and they are
not very cooperative in checking it. We could print out the labor
reports from the day before but then they would have to look at every
job that was clocked into in order to see errors. Does anyone know an
better way?
Thanks
Melissa


------------------------------------

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/linksYahoo! Groups Links
Melissa,
(6.1), we actually have a few different people looking it over. For payroll purposes, I check thru it (labor entry) each day for clock in/out times and excessive idle time (meaning they weren't in any job or activity). Inventory control looks thru to double check quantities - (I gave them a quick summary report to run at the end of the day) - they know usually know when counts are out of whack and/or when a wrong job was entered. Our supervisors take a look at the efficiency report and that gives them a great tool to catch quantity/time reporting errors too, along with using their dispatch report the next day - which will also catch quantity errors (ie: shows parts left to run that they know were completed). So, each dept has found that spending the time and catching these errors right away, saves alot of time in trying to track them down later and gives each of us better, more accurate information to use the next day.

We quit checking (and therefore turned off) the shop warnings - they got to be excessive and we couldn't manage that either.

Hope that helps.
Julie
Mercury Minnesota Inc.


----- Original Message -----
From: melcouture07
To: vantage@yahoogroups.com
Sent: Wednesday, October 15, 2008 8:30 AM
Subject: [Vantage] Re: Data Collection errors


I am wondering how others catch the labor entry errors. We are running
Vantage 6 and having the floor suporvisors check Shop Tracker to
review the errors that were triggered. This takes FOREVER and they are
not very cooperative in checking it. We could print out the labor
reports from the day before but then they would have to look at every
job that was clocked into in order to see errors. Does anyone know an
better way?
Thanks
Melissa





[Non-text portions of this message have been removed]
--- In vantage@yahoogroups.com, "Manasa Reddy" <manasa@...> wrote:
>
> Well what kind of errors are you getting? For instance, if you had a
> guy forget to clock out...create an exception report....makes it
easier
> for the Supervisors to fix "errors".
>



We have turned on "previous op not started", "op completed under /
over qty". We are concerned with the checking the accuracy of the
labor entry (mostly the quantities). The supervisors are good about
checking that the guys are clocking in and out. It is mostly making
sure their quanitities are accurate. We also get many guys who will
clock into one op and complete 3. We then have 2 ops that are not
completed but no one knows it. It is freaking out our priority
dispatch reports.... :P