Freight Terms and $ Flow

Are you using the FOB on your pick list. This could be telling the shipping
department the freight terms if it is with the ship via. We have the
shipping department enter the misc charges on the packing slip for all ups
or freight truck shipments that are prepay. We put the ups charge sticker on
a copy of the packing slip that goes to AR and a copy of the freight quote
for the truck shipments is attached to the packing slip. We have the FOB and
ship via also printed on the packing slip so AR can check the packing slip
against the invoice. Hope this helps.

Jim Frice

> -----Original Message-----
> From: Steve Ashton [mailto:steve_universal@...]
> Sent: Wednesday, November 22, 2000 8:32 AM
> To: Vantage 4.0.812 Users
> Subject: [Vantage] Freight Terms and $ Flow
>
>
> Is anybody using vantage to communicate a Sales Order's freight
> terms (collect, prepay, prepay & charge) to the shipping
> department? Are you having the freight department communicate the
> quoted freight charges back to AR? How are you doing it?
>
> I'll be presenting the following procedure this afternoon, and
> I'd appreciate your comments...
> a.. Set-up the following miscellaneous charges (all with
> amounts set to $0.00)
> a.. Freight: Prepay
> b.. Freight: Prepay and Charge
> c.. Freight: Collect
> b.. Have the sales people select one of the freight
> miscellaneous charges for every Sales Order, leaving the amount
> at $0.00, and verifying the frequency (first, last or every) is
> correct for the customer.
> c.. Modify the Sales Order Pick List, and the printed Packing
> Slip, to print the list of miscellaneous charges, thereby
> providing designated freight terms to the shipping people for use
> as they fill out the carrier's waybills.
> d.. Use the Bill of Lading program to link packing slips to
> waybills (one to one or many to one), thereby allowing order
> trackers to declare trackable shipping Log numbers.
> e.. Provide exception reports to shipping for daily updating:
> BOL's that are missing info (eg: Freight Charge); and Packing
> Slips that have no Log number (therefore not linked to a BOL).
> f.. Provide an exception report to the AR people for use after
> getting a group of invoices: All invoices,sorted by shipping Log
> number, where ...
> a.. miscellaneous charge = Freight: Prepay and Charge
> b.. AND amount = $0.00
> g.. Have the AR people look up the quoted freight charge in the
> BOL program (using the referenced shipping Log number), and enter
> that amount in the invoice's miscellaneous charge for "Freight:
> Prepay and Charge".
>
Is anybody using vantage to communicate a Sales Order's freight terms (collect, prepay, prepay & charge) to the shipping department? Are you having the freight department communicate the quoted freight charges back to AR? How are you doing it?

I'll be presenting the following procedure this afternoon, and I'd appreciate your comments...
a.. Set-up the following miscellaneous charges (all with amounts set to $0.00)
a.. Freight: Prepay
b.. Freight: Prepay and Charge
c.. Freight: Collect
b.. Have the sales people select one of the freight miscellaneous charges for every Sales Order, leaving the amount at $0.00, and verifying the frequency (first, last or every) is correct for the customer.
c.. Modify the Sales Order Pick List, and the printed Packing Slip, to print the list of miscellaneous charges, thereby providing designated freight terms to the shipping people for use as they fill out the carrier's waybills.
d.. Use the Bill of Lading program to link packing slips to waybills (one to one or many to one), thereby allowing order trackers to declare trackable shipping Log numbers.
e.. Provide exception reports to shipping for daily updating: BOL's that are missing info (eg: Freight Charge); and Packing Slips that have no Log number (therefore not linked to a BOL).
f.. Provide an exception report to the AR people for use after getting a group of invoices: All invoices,sorted by shipping Log number, where ...
a.. miscellaneous charge = Freight: Prepay and Charge
b.. AND amount = $0.00
g.. Have the AR people look up the quoted freight charge in the BOL program (using the referenced shipping Log number), and enter that amount in the invoice's miscellaneous charge for "Freight: Prepay and Charge".



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