Lot Tracking Blank Title 57606

Yahoo Archive
1
We are required to track the heat number of incoming steel for raw material and hardware.
We could have up to 30 items on a job to issue and all of them are currently lot tracked and could have multiple heat lot numbers. Very time consuming even with mass issue because of the multiple heat numbers per component.
What I would like to do is backflush the inventory when we report the picking operation complete, but currently can't bacause of lot tracking.
So our idea is to find some other way to track the supplier heat number. A UD field was one of our thoughts.


Michael McWilliams <mmcwilliams22@...> wrote:
Can you explain a little more about what info you are trying to
accomplish. You might be able to just use a UD table in Vantage
--- In vantage@yahoogroups.com, Lou Laird <loulrd@...> wrote:
>
> We currently lot track purchased parts and we are a make to order
company.
>
> Michael McWilliams <mmcwilliams22@...> wrote: --- In
vantage@yahoogroups.com, Lou Laird <loulrd@> wrote:
> Do you lot track both purchased & Manufactured Parts? Are you make
to
> Order?
> >
> > Looking for any companies doing lot tracking outside of Vantage.
> > We current use Vantage lot tracking and want to stop in some
areas
> so we can backflush inventory and we are looking for alternative
> methods to track.
> >
> >
> >
> >
> > ---------------------------------
> > Be a PS3 game guru.
> > Get your game face on with the latest PS3 news and previews at
> Yahoo! Games.
> >
> > [Non-text portions of this message have been removed]
> >
>
>
>
>
>
>
> ---------------------------------
> Ready for the edge of your seat? Check out tonight's top picks on
Yahoo! TV.
>
> [Non-text portions of this message have been removed]
>






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2
Is there a way we can set up on the accounting side a way of keeping a
purchase order OPEN for a set period, like 30-60 days so that even if
it has been *received* we can still go in and make changes to the
purchase order (specifically price or quantity changes)??? 4.4 used to
have some kind of set time frame, so if changes needed to be made you
could before it got closed out. Now, immediately after the receiving
has been complete, the purchase order is "closed" and no changes can be
made unless you delete the receipt entry out, change it in purchase
order entry and go back in and receive it. This seems unneccessary and
time-consuming.

Thanks,

--SF
3
What are you looking to accomplish by changing the PO after the receipt?

If you think of the PO as the plan with the PO receipt and AP invoice as
the actual, you can see what happened and use that experience in the
future.



Charlie Smith

Smith Business Services / 2W Technologies LLC

www.vistaconsultant.com <http://www.vistaconsultant.com/> /
www.2WTech.com







From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of sanfranc415
Sent: Thursday, June 21, 2007 6:31 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Keeping purchase orders open after received.



Is there a way we can set up on the accounting side a way of keeping a
purchase order OPEN for a set period, like 30-60 days so that even if
it has been *received* we can still go in and make changes to the
purchase order (specifically price or quantity changes)??? 4.4 used to
have some kind of set time frame, so if changes needed to be made you
could before it got closed out. Now, immediately after the receiving
has been complete, the purchase order is "closed" and no changes can be
made unless you delete the receipt entry out, change it in purchase
order entry and go back in and receive it. This seems unneccessary and
time-consuming.

Thanks,

--SF





[Non-text portions of this message have been removed]
4
Looking for any companies doing lot tracking outside of Vantage.
We current use Vantage lot tracking and want to stop in some areas so we can backflush inventory and we are looking for alternative methods to track.




---------------------------------
Be a PS3 game guru.
Get your game face on with the latest PS3 news and previews at Yahoo! Games.

[Non-text portions of this message have been removed]
5
--- In vantage@yahoogroups.com, Lou Laird <loulrd@...> wrote:
Do you lot track both purchased & Manufactured Parts? Are you make to
Order?
>
> Looking for any companies doing lot tracking outside of Vantage.
> We current use Vantage lot tracking and want to stop in some areas
so we can backflush inventory and we are looking for alternative
methods to track.
>
>
>
>
> ---------------------------------
> Be a PS3 game guru.
> Get your game face on with the latest PS3 news and previews at
Yahoo! Games.
>
> [Non-text portions of this message have been removed]
>
6
You can reopen the PO and make changes (6.1). If you change the price it
won't be reflected on that receipt though. If you want the receipt to
reflect the correct price you need to do as you stated and delete the
receipt first. Update the PO and then reenter the receipt. Keep in mind
how you are costing and if the parts are actually still in inventory or
not as well. If the parts have already been used or shipped out they
will still reflect the old price not the price you jest changed the PO
to.

Jim


________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
On Behalf Of sanfranc415
Sent: Thursday, June 21, 2007 5:31 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Keeping purchase orders open after received.



Is there a way we can set up on the accounting side a way of
keeping a
purchase order OPEN for a set period, like 30-60 days so that
even if
it has been *received* we can still go in and make changes to
the
purchase order (specifically price or quantity changes)??? 4.4
used to
have some kind of set time frame, so if changes needed to be
made you
could before it got closed out. Now, immediately after the
receiving
has been complete, the purchase order is "closed" and no changes
can be
made unless you delete the receipt entry out, change it in
purchase
order entry and go back in and receive it. This seems
unneccessary and
time-consuming.

Thanks,

--SF







[Non-text portions of this message have been removed]
7
Perhaps a side issue but one I was just discussing with my boss that sounds very much related. We call it "Phantom Costs" when trying to compare job based costs (and margins) with Invoiced costs & margins. Occasionally we get a cost adjustment on material or a very late sub-contractor invoice on a job long after the last parts have shipped and been invoiced. Costs are captured on the invoice as they are from the job at the time of invoicing. It drives out CEO mad so I ahv eto jump through hoops to re-calculate invoiced margins by adding a spread of the late (or changed) costs onto each unit. I don't suppose 8.x does anything for this like re-distributing costs to prior invoiced parts or letting corrected costs flow through. That alone would be reason enough to not delay our migration any more.

Anyone else have creative ways to deal with phantom costs like this that make invoiced margin calculations inaccurate?

Thanks,
-Todd C.

________________________________
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of Jim Frice
Sent: Friday, June 22, 2007 9:34 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Keeping purchase orders open after received.


You can reopen the PO and make changes (6.1). If you change the price it
won't be reflected on that receipt though. If you want the receipt to
reflect the correct price you need to do as you stated and delete the
receipt first. Update the PO and then reenter the receipt. Keep in mind
how you are costing and if the parts are actually still in inventory or
not as well. If the parts have already been used or shipped out they
will still reflect the old price not the price you jest changed the PO
to.

Jim

________________________________

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>]
On Behalf Of sanfranc415
Sent: Thursday, June 21, 2007 5:31 PM
To: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Keeping purchase orders open after received.



Is there a way we can set up on the accounting side a way of
keeping a
purchase order OPEN for a set period, like 30-60 days so that
even if
it has been *received* we can still go in and make changes to
the
purchase order (specifically price or quantity changes)??? 4.4
used to
have some kind of set time frame, so if changes needed to be
made you
could before it got closed out. Now, immediately after the
receiving
has been complete, the purchase order is "closed" and no changes
can be
made unless you delete the receipt entry out, change it in
purchase
order entry and go back in and receive it. This seems
unneccessary and
time-consuming.

Thanks,

--SF





[Non-text portions of this message have been removed]



________________________________
The information contained in this E-mail message and any documents which may be attached are privileged and confidential, and may be protected from disclosure.

Please be aware that any use, printing, copying, disclosure or dissemination of this communication may be subject to legal restriction or sanction. If you think you have received this message in error, please reply to the sender.

For more information please visit www.harveyvogel.com


[Non-text portions of this message have been removed]
8
The never ending saga of actual costs trying to be captured as
accurately as possible. If parts are shipped off the job to the customer
and the shipment occurs in the same month as the additional costs it
will flow through assuming the job hasn't been closed and posting of the
wip activity hasn't occurred. If it doesn't occur in the same period
that is where most of the mfg-var transactions are aside from the little
rounding issues. We try to look at anything over a certain dollar amount
and see if we still have inventory on hand that needs to be adjusted to
better reflect the current cost. The real key here is to try to get
confirmation on PO's to your vendors that the price the PO was issued at
is correct.

Jim


________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
On Behalf Of Todd Caughey
Sent: Friday, June 22, 2007 9:46 AM
To: vantage@yahoogroups.com
Subject: RE: RE: [Vantage] Keeping purchase orders open after
received.



Perhaps a side issue but one I was just discussing with my boss
that sounds very much related. We call it "Phantom Costs" when trying to
compare job based costs (and margins) with Invoiced costs & margins.
Occasionally we get a cost adjustment on material or a very late
sub-contractor invoice on a job long after the last parts have shipped
and been invoiced. Costs are captured on the invoice as they are from
the job at the time of invoicing. It drives out CEO mad so I ahv eto
jump through hoops to re-calculate invoiced margins by adding a spread
of the late (or changed) costs onto each unit. I don't suppose 8.x does
anything for this like re-distributing costs to prior invoiced parts or
letting corrected costs flow through. That alone would be reason enough
to not delay our migration any more.

Anyone else have creative ways to deal with phantom costs like
this that make invoiced margin calculations inaccurate?

Thanks,
-Todd C.

________________________________
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of Jim Frice
Sent: Friday, June 22, 2007 9:34 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Keeping purchase orders open after
received.

You can reopen the PO and make changes (6.1). If you change the
price it
won't be reflected on that receipt though. If you want the
receipt to
reflect the correct price you need to do as you stated and
delete the
receipt first. Update the PO and then reenter the receipt. Keep
in mind
how you are costing and if the parts are actually still in
inventory or
not as well. If the parts have already been used or shipped out
they
will still reflect the old price not the price you jest changed
the PO
to.

Jim

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>]
On Behalf Of sanfranc415
Sent: Thursday, June 21, 2007 5:31 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Keeping purchase orders open after received.

Is there a way we can set up on the accounting side a way of
keeping a
purchase order OPEN for a set period, like 30-60 days so that
even if
it has been *received* we can still go in and make changes to
the
purchase order (specifically price or quantity changes)??? 4.4
used to
have some kind of set time frame, so if changes needed to be
made you
could before it got closed out. Now, immediately after the
receiving
has been complete, the purchase order is "closed" and no changes
can be
made unless you delete the receipt entry out, change it in
purchase
order entry and go back in and receive it. This seems
unneccessary and
time-consuming.

Thanks,

--SF

[Non-text portions of this message have been removed]

________________________________
The information contained in this E-mail message and any
documents which may be attached are privileged and confidential, and may
be protected from disclosure.

Please be aware that any use, printing, copying, disclosure or
dissemination of this communication may be subject to legal restriction
or sanction. If you think you have received this message in error,
please reply to the sender.

For more information please visit www.harveyvogel.com

[Non-text portions of this message have been removed]







[Non-text portions of this message have been removed]
9
We currently lot track purchased parts and we are a make to order company.

Michael McWilliams <mmcwilliams22@...> wrote: --- In vantage@yahoogroups.com, Lou Laird <loulrd@...> wrote:
Do you lot track both purchased & Manufactured Parts? Are you make to
Order?
>
> Looking for any companies doing lot tracking outside of Vantage.
> We current use Vantage lot tracking and want to stop in some areas
so we can backflush inventory and we are looking for alternative
methods to track.
>
>
>
>
> ---------------------------------
> Be a PS3 game guru.
> Get your game face on with the latest PS3 news and previews at
Yahoo! Games.
>
> [Non-text portions of this message have been removed]
>






---------------------------------
Ready for the edge of your seat? Check out tonight's top picks on Yahoo! TV.

[Non-text portions of this message have been removed]
10
Can you explain a little more about what info you are trying to
accomplish. You might be able to just use a UD table in Vantage
--- In vantage@yahoogroups.com, Lou Laird <loulrd@...> wrote:
>
> We currently lot track purchased parts and we are a make to order
company.
>
> Michael McWilliams <mmcwilliams22@...> wrote: --- In
vantage@yahoogroups.com, Lou Laird <loulrd@> wrote:
> Do you lot track both purchased & Manufactured Parts? Are you make
to
> Order?
> >
> > Looking for any companies doing lot tracking outside of Vantage.
> > We current use Vantage lot tracking and want to stop in some
areas
> so we can backflush inventory and we are looking for alternative
> methods to track.
> >
> >
> >
> >
> > ---------------------------------
> > Be a PS3 game guru.
> > Get your game face on with the latest PS3 news and previews at
> Yahoo! Games.
> >
> > [Non-text portions of this message have been removed]
> >
>
>
>
>
>
>
> ---------------------------------
> Ready for the edge of your seat? Check out tonight's top picks on
Yahoo! TV.
>
> [Non-text portions of this message have been removed]
>