Off Topic - Document Storage

Patrick,
We're evaluating Documanagment Systems for selection and
implementation later this year. To get started and to help define your
needs I suggest looking at the eDrawer demo at www.edrawer.com. This
is a very low cost but fully featured system. The only thing that it
doesn't have for us is the ability to manage our SolidWorks CAD files.
We have the "Document Management" module for Vantage 6.1 but we need a
system that can be used company wide to include management of
documents that aren't necessarily part number related.
Jerry Dahlinger

--- In vantage@yahoogroups.com, pjw@... wrote:
>
> What if anything are others using for a low cost document storage and
> retrieval system that may or may not integrate with Vantage?
>
> Patrick
>
>
> This e-mail and any attachments may contain confidential and
> privileged information. If you are not the intended recipient,
> please notify the sender immediately by return e-mail, delete this
> e-mail and destroy any copies. Any dissemination or use of this
> information by a person other than the intended recipient is
> unauthorized and may be illegal.
>
> [Non-text portions of this message have been removed]
>
What if anything are others using for a low cost document storage and
retrieval system that may or may not integrate with Vantage?

Patrick


This e-mail and any attachments may contain confidential and
privileged information. If you are not the intended recipient,
please notify the sender immediately by return e-mail, delete this
e-mail and destroy any copies. Any dissemination or use of this
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[Non-text portions of this message have been removed]
Low cost NAS or even cheap 250GB USB drive. Docs that are not electronic already (like CAD files or photos are) are scanned on Ricoh/Savin networked multifunction copier/printers (or use cheap HP scanner). User imports TIFF file from copier and prints to PDF and saves in appropriate folder on NAS box. As needed links from Vantage are made via a mapped drive letter to the needed folder. The copier scanner is nice because it supports 11"X17" documents.

The biggest key is upfront planning for file/folder naming and organization in order to find things. Next biggest thing is backup, media capacity and the frequency (based on volitility of the documents). So far burning files changed since a given date to DVD has worked OK but there will be holes in the scheme down the road (which DVD has the latest version of a file????).

-Todd C.


-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]On Behalf Of pjw@...
Sent: Wednesday, June 21, 2006 8:20 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Off Topic - Document Storage



What if anything are others using for a low cost document storage and
retrieval system that may or may not integrate with Vantage?

Patrick

This e-mail and any attachments may contain confidential and
privileged information. If you are not the intended recipient,
please notify the sender immediately by return e-mail, delete this
e-mail and destroy any copies. Any dissemination or use of this
information by a person other than the intended recipient is
unauthorized and may be illegal.

[Non-text portions of this message have been removed]







[Non-text portions of this message have been removed]
Patrick,

Our setup is similar to Todd's. We have a Win2003 Server that we store
customer drawings, scans, photos and other documents on. After we go live
with v8, we plan on linking the documents from this server to Vantage
records via a mapped drive. The server has an LTO2 drive for nightly
backups.

Good luck,

Dan Snyder
IT Manager
Mercury Electronics
717-428-0222 ext.224



-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Todd Caughey
Sent: Wednesday, June 21, 2006 11:33 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Off Topic - Document Storage

Low cost NAS or even cheap 250GB USB drive. Docs that are not electronic
already (like CAD files or photos are) are scanned on Ricoh/Savin networked
multifunction copier/printers (or use cheap HP scanner). User imports TIFF
file from copier and prints to PDF and saves in appropriate folder on NAS
box. As needed links from Vantage are made via a mapped drive letter to the
needed folder. The copier scanner is nice because it supports 11"X17"
documents.

The biggest key is upfront planning for file/folder naming and organization
in order to find things. Next biggest thing is backup, media capacity and
the frequency (based on volitility of the documents). So far burning files
changed since a given date to DVD has worked OK but there will be holes in
the scheme down the road (which DVD has the latest version of a file????).

-Todd C.


-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]On Behalf Of
pjw@...
Sent: Wednesday, June 21, 2006 8:20 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Off Topic - Document Storage



What if anything are others using for a low cost document storage and
retrieval system that may or may not integrate with Vantage?

Patrick

This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the sender
immediately by return e-mail, delete this e-mail and destroy any copies. Any
dissemination or use of this information by a person other than the intended
recipient is unauthorized and may be illegal.
One thing I have found useful to improve on this scenario is the use of
DFS Shares in Win2003. Distributed File Sharing allows you to create a
DFS Root which will distribute the file sharing between two or more
servers. This creates online redundancy, you can turn one of the servers
off and no one knows the difference as all files are still available via
the other server.

But more specific to the topic is the fact that you can maintain your
folder hierarchy and UNC Paths much easier when hardware replacement
becomes necessary. For example let's say your current share is
\\Server1\share1. All documents use that path in Vantage to find the
files. If you replace Server1 down the road or if Server1 fails, you
will either need to create a new server with exact same server name and
share name or you will have to relink all of your Vantage documents.

With DFS the location is \\domainname\dfsrootname\sharename. You can add
or remove servers to this DFS Root and machine names mean nothing.
Server1 goes offline, Vantage will still find the file links on the
other DFS member. When Server1 is replaced simply add the new server to
the DFS , files replicate to the new server automatically and no links
are lost. When you access a file via Vantage it will find the most
convenient server to open it from.

DFS has bailed me out of a couple non Vantage related problems in the
past.

Todd

________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Todd Caughey
Sent: Wednesday, June 21, 2006 11:33 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Off Topic - Document Storage



Low cost NAS or even cheap 250GB USB drive. Docs that are not electronic
already (like CAD files or photos are) are scanned on Ricoh/Savin
networked multifunction copier/printers (or use cheap HP scanner). User
imports TIFF file from copier and prints to PDF and saves in appropriate
folder on NAS box. As needed links from Vantage are made via a mapped
drive letter to the needed folder. The copier scanner is nice because it
supports 11"X17" documents.

The biggest key is upfront planning for file/folder naming and
organization in order to find things. Next biggest thing is backup,
media capacity and the frequency (based on volitility of the documents).
So far burning files changed since a given date to DVD has worked OK but
there will be holes in the scheme down the road (which DVD has the
latest version of a file????).

-Todd C.


-----Original Message-----
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ]On
Behalf Of pjw@... <mailto:pjw%40specialtyscrew.com>
Sent: Wednesday, June 21, 2006 8:20 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Off Topic - Document Storage

What if anything are others using for a low cost document storage and
retrieval system that may or may not integrate with Vantage?

Patrick

This e-mail and any attachments may contain confidential and
privileged information. If you are not the intended recipient,
please notify the sender immediately by return e-mail, delete this
e-mail and destroy any copies. Any dissemination or use of this
information by a person other than the intended recipient is
unauthorized and may be illegal.

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]






This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]
Patrick
Two years ago I setup a PDF server. All it does is store PDF's of
all of our cad files and bom's. Engineers link the files to the part
number in Vantage. That way we always have the latest ECO on the shop
floor in Vantage. We don't print customary routers. We use move tickets
when jobs move from op to op.
We are a very busy shop without many long runs. Yet in two years
they have only put 8 GB of PDF files on the PDF server.

Cliff

________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Dan Snyder
Sent: Wednesday, June 21, 2006 9:43 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Off Topic - Document Storage



Patrick,

Our setup is similar to Todd's. We have a Win2003 Server that we store
customer drawings, scans, photos and other documents on. After we go
live
with v8, we plan on linking the documents from this server to Vantage
records via a mapped drive. The server has an LTO2 drive for nightly
backups.

Good luck,

Dan Snyder
IT Manager
Mercury Electronics
717-428-0222 ext.224

-----Original Message-----
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Todd Caughey
Sent: Wednesday, June 21, 2006 11:33 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Off Topic - Document Storage

Low cost NAS or even cheap 250GB USB drive. Docs that are not electronic
already (like CAD files or photos are) are scanned on Ricoh/Savin
networked
multifunction copier/printers (or use cheap HP scanner). User imports
TIFF
file from copier and prints to PDF and saves in appropriate folder on
NAS
box. As needed links from Vantage are made via a mapped drive letter to
the
needed folder. The copier scanner is nice because it supports 11"X17"
documents.

The biggest key is upfront planning for file/folder naming and
organization
in order to find things. Next biggest thing is backup, media capacity
and
the frequency (based on volitility of the documents). So far burning
files
changed since a given date to DVD has worked OK but there will be holes
in
the scheme down the road (which DVD has the latest version of a
file????).

-Todd C.


-----Original Message-----
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ]On
Behalf Of
pjw@... <mailto:pjw%40specialtyscrew.com>
Sent: Wednesday, June 21, 2006 8:20 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Off Topic - Document Storage

What if anything are others using for a low cost document storage and
retrieval system that may or may not integrate with Vantage?

Patrick

This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender
immediately by return e-mail, delete this e-mail and destroy any copies.
Any
dissemination or use of this information by a person other than the
intended
recipient is unauthorized and may be illegal.






[Non-text portions of this message have been removed]
Paper or Plastic? .... documents?

For the most part 85% of our documents are electronic. Printed documents
are destroyed generally within 7 days. As much as possible is scanned. I
use Vantage as my document control software to document changes and
revisions and use an Intranet web site for distribution. Its pretty much
integreated with vantage through VB buttons, Inbuilt document management,
and Menu Items I've added. Paper storage is ... well .. embarasing.
bankers boxes on the high rack available. Fortunately, we only generate
about 15 bankers boxes a year.

Shirley Graver
Rubber Associates

_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
rfc822 Compliance issue From: added by system POTENTIAL SPAM
Sent: Wednesday, June 21, 2006 11:13 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Off Topic - Document Storage



What if anything are others using for a low cost document storage and
retrieval system that may or may not integrate with Vantage?

Patrick

This e-mail and any attachments may contain confidential and
privileged information. If you are not the intended recipient,
please notify the sender immediately by return e-mail, delete this
e-mail and destroy any copies. Any dissemination or use of this
information by a person other than the intended recipient is
unauthorized and may be illegal.

[Non-text portions of this message have been removed]






[Non-text portions of this message have been removed]