[off topic] expenses receipts from out of the country

It currently isn't here. Concur is partnered with ADP, who does our payroll
checks, so the reimbursements are fed from Concur to ADP and added as a
line-item on the employee's paycheck. The expenses are still added manually
to Vantage by accounting, but accounting no longer has to maintain all the
paper and receipts, and going back to reference (and audit) history is much
easier and all electronic. I'd imagine with some programming, it might not
be too painful to do some automation in this area with V8.


Our payroll accountant was just telling me her process with a smile on her
face, so apparently both accounting and sales are happy with this solution
(if that gives you any indication of how this compares to our old excel
spreadsheet system). We switched to this system at the end of April 2006.


And from the employee side, as much as I know our accountants tried to be
prompt about reimbursement with the old system, I've heard a lot of
positive comments about being able to rely on when they will be reimbursed
with this automated system and being able to track the status of their
expense reports.




On Nov 17 2006, fe2o3ez wrote:

>Amy,
>
>How well does that integrate with Vantage? We will likely need a
>T&E solution as well and know that it will need to be a 3rd party
>solution. I have worked with Concur in the past, but seem to
>remember that it was tough to pull data from. Of course, that was
>an antiquated version, I am sure.
>
>Russ Katzman
>Enterprise Projects Manager
>Mimeo.com
>
>--- In vantage@yahoogroups.com, Amy OMalley <omall004@...> wrote:
>>
>> All of our employees with expenses over $50 are required to use
>web-based "Expense Expert" by Concur <http://www.concur.com/>
Hey Everyone,



Here is another off topic question. We have recently hired several people
out of the country to work for us. -- It seems that processing their
expenses and receipts have become a full time job. Let me explain.



We have always had one or two employees out of he country and once a month
they would send me an excel spreadsheet with all their expenses then forward
me a scan of all the receipts. It was not bad because there was only two of
them and expenses were minimal. Now I have 10 and the expenses are no
longer minimal. Since one of them has a very slooooow internet connection
- when he is sending me his receipts he can not use his computer because it
takes all day for them to send. My boss is not to happy because it very
unproductive. But it is taking us forever to go thru these receipts and
expenses.



My boss has asked me to come up with an excel spreadsheet and a way for them
to submit receipts.



Does anyone else do this or have a system in place that works well for them.




Thanks in advance for all your help.



Have a Nice Day,



Dina Hieber

Vamco International, Inc.

Phone (412) 963-7100

Fax; (412) 963-7160



www.vamcointernational.com





[Non-text portions of this message have been removed]
This might tie in with the remote access discussion that is going on.
Perhaps, even with a slow connection it would be better to have them log
in a TS session, make Excel edits, and save to a local network drive.
They might even find facility in getting access to data they might need.




Bruce Butler

IT Manager

Knappe & Koester, Inc.

_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of dhieber
Sent: Friday, November 17, 2006 8:53 AM
To: vantage@yahoogroups.com
Subject: [Vantage] [off topic] expenses receipts from out of the country



Hey Everyone,

Here is another off topic question. We have recently hired several
people
out of the country to work for us. -- It seems that processing their
expenses and receipts have become a full time job. Let me explain.

We have always had one or two employees out of he country and once a
month
they would send me an excel spreadsheet with all their expenses then
forward
me a scan of all the receipts. It was not bad because there was only two
of
them and expenses were minimal. Now I have 10 and the expenses are no
longer minimal. Since one of them has a very slooooow internet
connection
- when he is sending me his receipts he can not use his computer because
it
takes all day for them to send. My boss is not to happy because it very
unproductive. But it is taking us forever to go thru these receipts and
expenses.

My boss has asked me to come up with an excel spreadsheet and a way for
them
to submit receipts.

Does anyone else do this or have a system in place that works well for
them.

Thanks in advance for all your help.

Have a Nice Day,

Dina Hieber

Vamco International, Inc.

Phone (412) 963-7100

Fax; (412) 963-7160

www.vamcointernational.com

[Non-text portions of this message have been removed]





[Non-text portions of this message have been removed]
All of our employees with expenses over $50 are required to use web-based
"Expense Expert" by Concur <http://www.concur.com/> I've never actually
used it myself, so I asked one of our sales guys how he likes it. He said
that it is WAY better than the excel spreadsheet we used to have. There
were still a few areas that Concur could improve their application to make
it more efficient (i.e. a few too many clicks/screens popping up), but in
his eyes, they were minimal enough to make this the better option.

Something to consider anyway...

Amy O'Malley
Synovis IS
Lino Lakes, Minnesota

On Nov 17 2006, dhieber wrote:
> Here is another off topic question. We have recently hired several people
> out of the country to work for us. -- It seems that processing their
> expenses and receipts have become a full time job.
> My boss has asked me to come up with an excel spreadsheet and a way for
> them to submit receipts.
> Does anyone else do this or have a system in place that works well for
> them.
Amy,

How well does that integrate with Vantage? We will likely need a
T&E solution as well and know that it will need to be a 3rd party
solution. I have worked with Concur in the past, but seem to
remember that it was tough to pull data from. Of course, that was
an antiquated version, I am sure.

Russ Katzman
Enterprise Projects Manager
Mimeo.com

--- In vantage@yahoogroups.com, Amy OMalley <omall004@...> wrote:
>
> All of our employees with expenses over $50 are required to use
web-based
> "Expense Expert" by Concur <http://www.concur.com/> I've never
actually
> used it myself, so I asked one of our sales guys how he likes it.
He said
> that it is WAY better than the excel spreadsheet we used to have.
There
> were still a few areas that Concur could improve their application
to make
> it more efficient (i.e. a few too many clicks/screens popping up),
but in
> his eyes, they were minimal enough to make this the better option.
>
> Something to consider anyway...
>
> Amy O'Malley
> Synovis IS
> Lino Lakes, Minnesota
>
> On Nov 17 2006, dhieber wrote:
> > Here is another off topic question. We have recently hired
several people
> > out of the country to work for us. -- It seems that processing
their
> > expenses and receipts have become a full time job.
> > My boss has asked me to come up with an excel spreadsheet and a
way for
> > them to submit receipts.
> > Does anyone else do this or have a system in place that works
well for
> > them.
>