OT: Compressing Information Store

When mails are deleted, the space they occupied within the database is not
freed up. There is a Microsoft KB article on how to recover this space:
"Recovering Hard Drive Space from Exchange Server Databases [Q255035]"

I have used that a couple of times and makes a world of difference in the
size of the MDB file.

Brian Boyes,
Systems Administrator,
Precision Resource Canada Ltd.
<http://www.precisionresource.com>
<mailto:brianb@...>
I have Exchange 5.5 SP3 and am concerned about the size of the
Priv.edb information store. It is close to a gigabyte and seems to
be growing by 20-30 MB every week or so. There are a few users that
have a lot of email in their Inbox and Sent Items folders and I was
wondering if it would affect the size of the Priv.edb file if I
deleted a lot of this. Would I need to stop and start the Exchange
Information Store service to have the deleted emails reflected?

I have also been reading about the Eseutil utility and wonder if I
need to run this to compress the Priv.edb file after deleting the
emails.

Any advice would be appreciated.

Brent O'Donnell
One thing about Exchange I like is that you can slap restrictions on
individual mailboxes. If one of my users gets sloppy in emptying his sent
and deleted boxes, I put a limit on him/her which prevents them from sending
mail until they have brought down the size of their folders....

Paul

-----Original Message-----
From: vtaeroman [mailto:brento@...]
Sent: Tuesday, June 25, 2002 2:09 PM
To: vantage@yahoogroups.com
Subject: [Vantage] OT: Compressing Information Store


I have Exchange 5.5 SP3 and am concerned about the size of the
Priv.edb information store. It is close to a gigabyte and seems to
be growing by 20-30 MB every week or so. There are a few users that
have a lot of email in their Inbox and Sent Items folders and I was
wondering if it would affect the size of the Priv.edb file if I
deleted a lot of this. Would I need to stop and start the Exchange
Information Store service to have the deleted emails reflected?

I have also been reading about the Eseutil utility and wonder if I
need to run this to compress the Priv.edb file after deleting the
emails.

Any advice would be appreciated.

Brent O'Donnell



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
Brent,

To find out if any users are storing a ton of stuff:

Under Microsoft Exchange Administrator (follow the tree structure)
Your Domain / Configuration / Servers / Your Server Name / Mailbox Resources
Lists all mail boxes and Total K of storage.
Click on the column headings to sort by "Total K" or "Total No. Items"
I publish this list calling it my "TOP TEN Pack Rats".
Usually 9 out of 10 people didn't realize that they never empty "SENT ITEMS"
and never empty "DELETED ITEMS".

Also look into the "Microsoft Exchange Optimizer" program listed on your
servers menu structure under "Microsoft Exchange". I have had good luck
running this program and having it move files to other drives, etc... to
help performance tune Exchange. You have to run it once to see what it does.
It will stop mail service while it runs.

Patrick


-----Original Message-----
From: vtaeroman [mailto:brento@...]
Sent: Tuesday, June 25, 2002 1:09 PM
To: vantage@yahoogroups.com
Subject: [Vantage] OT: Compressing Information Store


I have Exchange 5.5 SP3 and am concerned about the size of the
Priv.edb information store. It is close to a gigabyte and seems to
be growing by 20-30 MB every week or so. There are a few users that
have a lot of email in their Inbox and Sent Items folders and I was
wondering if it would affect the size of the Priv.edb file if I
deleted a lot of this. Would I need to stop and start the Exchange
Information Store service to have the deleted emails reflected?

I have also been reading about the Eseutil utility and wonder if I
need to run this to compress the Priv.edb file after deleting the
emails.

Any advice would be appreciated.

Brent O'Donnell



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
Brent,

Yes, you would need to compress the Information Store if you wish to see the
size of Priv.edb reduced after deleting data out of user mailboxes.
Exchange does not do this automatically...instead it just holds on to the
space for later use. If you have the drive space it is not a big deal and
is generally not worth shutting down Exchange for. As others had suggested
you might want to instead look at mailbox restrictions.

AE

-----Original Message-----
From: vtaeroman [mailto:brento@...]
Sent: Tuesday, June 25, 2002 2:09 PM
To: vantage@yahoogroups.com
Subject: [Vantage] OT: Compressing Information Store


I have Exchange 5.5 SP3 and am concerned about the size of the
Priv.edb information store. It is close to a gigabyte and seems to
be growing by 20-30 MB every week or so. There are a few users that
have a lot of email in their Inbox and Sent Items folders and I was
wondering if it would affect the size of the Priv.edb file if I
deleted a lot of this. Would I need to stop and start the Exchange
Information Store service to have the deleted emails reflected?

I have also been reading about the Eseutil utility and wonder if I
need to run this to compress the Priv.edb file after deleting the
emails.

Any advice would be appreciated.

Brent O'Donnell


Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/.>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
<http://groups.yahoo.com/group/vantage/messages>
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
<http://groups.yahoo.com/group/vantage/links>

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service
<http://docs.yahoo.com/info/terms/> .




[Non-text portions of this message have been removed]
Thanks for everyone's help on this topic.

Brent

--- In vantage@y..., Adam Ellis <adame@a...> wrote:
> Brent,
>
> Yes, you would need to compress the Information Store if you wish
to see the
> size of Priv.edb reduced after deleting data out of user mailboxes.
> Exchange does not do this automatically...instead it just holds on
to the
> space for later use. If you have the drive space it is not a big
deal and
> is generally not worth shutting down Exchange for. As others had
suggested
> you might want to instead look at mailbox restrictions.
>
> AE
>
> -----Original Message-----
> From: vtaeroman [mailto:brento@v...]
> Sent: Tuesday, June 25, 2002 2:09 PM
> To: vantage@y...
> Subject: [Vantage] OT: Compressing Information Store
>
>
> I have Exchange 5.5 SP3 and am concerned about the size of the
> Priv.edb information store. It is close to a gigabyte and seems to
> be growing by 20-30 MB every week or so. There are a few users
that
> have a lot of email in their Inbox and Sent Items folders and I was
> wondering if it would affect the size of the Priv.edb file if I
> deleted a lot of this. Would I need to stop and start the Exchange
> Information Store service to have the deleted emails reflected?
>
> I have also been reading about the Eseutil utility and wonder if I
> need to run this to compress the Priv.edb file after deleting the
> emails.
>
> Any advice would be appreciated.
>
> Brent O'Donnell
>
>
> Useful links for the Yahoo!Groups Vantage Board are: ( Note: You
must have
> already linked your email address to a yahoo id to enable access. )
> (1) To access the Files Section of our Yahoo!Group for Report
Builder and
> Crystal Reports and other 'goodies', please goto:
> http://groups.yahoo.com/group/vantage/files/.
> <http://groups.yahoo.com/group/vantage/files/.>
> (2) To search through old msg's goto:
> http://groups.yahoo.com/group/vantage/messages
> <http://groups.yahoo.com/group/vantage/messages>
> (3) To view links to Vendors that provide Vantage services goto:
> http://groups.yahoo.com/group/vantage/links
> <http://groups.yahoo.com/group/vantage/links>
>
> Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service
> <http://docs.yahoo.com/info/terms/> .
>
>
>
>
> [Non-text portions of this message have been removed]