OT-Document Management

Mitchell,

I think this is what we'll have to do -- accounting doesn't want the part
master "cluttered" up with things that aren't really parts. I'm still
thinking, though--I like Amy's idea as well.

Thanks,
Lydia

-----Original Message-----
From: Mitchell Kirby [mailto:m.kirby@...]
Sent: Thursday, February 27, 2003 11:27 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] OT-Document Management
Hi:

I'm on a fishing expedition. We have quite a few parts that have related
customer documents that are not on computer media. In other words, they're
old fashioned drawings, assembly procedures, etc. From time to time, some
of these customer documents are updated, getting a new revision number
attached to them. My question is this: is there any way, in VANTAGE, to
keep track of these documents, their revisions and which of our part numbers
(there may be several) they are related to? I can't put them in the part
master and they can't be "related documents" in document control because
they aren't on computer media. Scanning etc. is out of the question, some
are very large, fragile, and they come in at random times.

Anybody have any ideas?

Thanks a bunch.

Lydia
lcoffman@...
or call 661-294-0084
How about using the memo function in part file maintenance to manually keep
track of revisions, etc ?


-----Original Message-----
From: Lydia Coffman [mailto:lcoffman@...]
Sent: Thursday, February 27, 2003 12:19 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] OT-Document Management



Hi:

I'm on a fishing expedition. We have quite a few parts that have related
customer documents that are not on computer media. In other words, they're
old fashioned drawings, assembly procedures, etc. From time to time, some
of these customer documents are updated, getting a new revision number
attached to them. My question is this: is there any way, in VANTAGE, to
keep track of these documents, their revisions and which of our part numbers
(there may be several) they are related to? I can't put them in the part
master and they can't be "related documents" in document control because
they aren't on computer media. Scanning etc. is out of the question, some
are very large, fragile, and they come in at random times.

Anybody have any ideas?

Thanks a bunch.

Lydia
lcoffman@...
or call 661-294-0084



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[Non-text portions of this message have been removed]
I would put them in document control. It doesn't matter if they are
electronic or not. Create a word document with the revision level, storage
location, relevant info and save the file. Use whatever name convention
works for you. That way anyone can read the file with the viewer and find
the paper copy. You only store the file in one place, rather than many
"memo" fields, and it is easy to update. This way you have one file to
manage even though it could be referenced in many parts.

Mitchell Kirby
V. P. Manufacturing
Riten Industries, Inc.

740-333-8719 Direct
800-338-0027 Sales
800-338-0717 FAX


-----Original Message-----
From: Lydia Coffman [mailto:lcoffman@...]
Sent: Thursday, February 27, 2003 1:19 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] OT-Document Management


Hi:

I'm on a fishing expedition. We have quite a few parts that have related
customer documents that are not on computer media. In other words, they're
old fashioned drawings, assembly procedures, etc. From time to time, some
of these customer documents are updated, getting a new revision number
attached to them. My question is this: is there any way, in VANTAGE, to
keep track of these documents, their revisions and which of our part numbers
(there may be several) they are related to? I can't put them in the part
master and they can't be "related documents" in document control because
they aren't on computer media. Scanning etc. is out of the question, some
are very large, fragile, and they come in at random times.

Anybody have any ideas?

Thanks a bunch.

Lydia
lcoffman@...
or call 661-294-0084



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
Ooh I like this idea Mitchell

I'll throw one more idea out there...

For some of our products we have paper templates (prints) that an operator
needs as part of their manufacturing process (but are not the master part
print themselves). We consider these documents to be part specific "tools"
and treat them as such.

We have these documents listed in our part master (rev. controlled) just as
we would some other part specific custom gauge or tool that an operator must
use for a certain operation. We give them a tooling part number. (You can
number them however you want and put the customer doc number in the part
description to give you search capability, and use your customer's doc rev
as your part rev).

We then list these documents as a "material" on the applicable BOM's of the
parts we are manufacturing, using a fixed qty of 1 or .00001 or whatever
(you obviously want backflushing turned off for these parts). This then
gives us the "where used" capability for each document. We also have the
ability to associate each document to a particular operation in the routing.

Clear as mud? Let me know if you have any questions.

Amy O'Malley
(new to this list, but a Vantage user for 8 years or so)
Manufacturing Engineer
Synovis Interventional Solutions
Lino Lakes, Minnesota
651-792-2816
aomalley@...


-----Original Message-----
From: Mitchell Kirby [mailto:m.kirby@...]

I would put them in document control. It doesn't matter if they are
electronic or not. Create a word document with the revision level, storage
location, relevant info and save the file.
Mitchell Kirby
V. P. Manufacturing
Riten Industries, Inc.

-----Original Message-----
From: Lydia Coffman [mailto:lcoffman@...]

<snip> My question is this: is there any way, in VANTAGE, to
keep track of these documents, their revisions and which of our part numbers
(there may be several) they are related to?
Lydia
lcoffman@...
or call 661-294-0084
We have a custom written Microsoft program that keeps track of these
We download the latest revisions from our customer
Then I dump the Access database to Excel and do a comparison
Works okay but we want a way to incorporate it into Vantage as well

James Piper
Meco Inc
Paris, IL