Over shipments and policy

On the occasion that the vendor over ships material and after the
identification and contact process the vendor might say keep the material.
Our current policy is to add the material to a misc PO and in process. Once
it reaches our inventory we do two steps, one) a manual math calculation to
determined the new average cost, 2) the actual cost adjustment in vantage
(V6.0). Our accounting states that we can not accept overages with cost. The
above accomplishes that goal but is is cumbersome. I am just looking for
other policies and procedures from different companies on how over shipments
are handled. Thanks in advance.

Paul H. Smith
Inventory Manager
Espey MFG.
233 Ballston Ave
Saratoga Springs, NY 12866

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