Packing Slip Errors

Yahoo Archive
1
We have had similar problems, and our approach has been succesful for
the way we operate.

-We created a custom Crystal Report to identify which part is
associated with which sales order. (I posted this file yesterday in
the User Group Files section for Crystal Reports. This has been the
biggest error saver of all. I print a new list for them at the
beginning of each week and put it in the Shipping instructions manual)

-We trained, and we trained again. Each time emphasizing the
importance of shippings function. This point cannot be overstated.

-We check each days shipments the next morning to confirm all is well
bbefore it gets cast in stone by posting.

Vantages standard "Sales Order Pick List" report may also be of help
to you. It's under Orders-Reports. It list parts, warehouses, release
date & quantity, and has lines for Qty shipped, Whse, & Bin.

Hope this provides some relief.

Mark Tario
Accurate Gauge & Mfg., Inc.
248-853-2400 ext.112
Mark@...


Subject: RE: [Vantage] Packing Slip Errors


Brian,

What is the shipping department using to create the packing slips? Our
shipping department has the sales order acknowledgement with a check
off
box
for the picking and verifying which is used to for quantity and
product.
We
have the sales order initialed after the packing slip has been
created and
printed that the quantity and product match what verified when picked.
Accounting then verifies as part of invoice entry that this has
occurred
and
that quantities are correct.

> -----Original Message-----
>
> Subject: RE: [Vantage] Packing Slip Errors
> Is anyone else struggling to get their shipping departments to
create
> packing slips accurately? We seem to be getting a lot of mistakes
> that don't get caught until after invoicing and posting, and at that
> point it is impossible to fix. Is there some kind of an edit process
> that people are using to catch these mistakes before they get
> invoiced in accounting?
>
> Brian Stenglein
> Clow Stamping Co.
2
Is anyone else struggling to get their shipping departments to create
packing slips accurately? We seem to be getting a lot of mistakes
that don't get caught until after invoicing and posting, and at that
point it is impossible to fix. Is there some kind of an edit process
that people are using to catch these mistakes before they get
invoiced in accounting?

Brian Stenglein
Clow Stamping Co.
3
Brian,

Not knowing your situation, this seems to be a people problem rather than a
procedure problem. I would tackle this one by making sure that the slip the
shipping dept uses is as clear as possible. Maybe add check boxes per line
item?

Paul

-----Original Message-----
From: B_Stinger [mailto:bstenglein@...]
Sent: Wednesday, December 19, 2001 3:47 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Packing Slip Errors


Is anyone else struggling to get their shipping departments to create
packing slips accurately? We seem to be getting a lot of mistakes
that don't get caught until after invoicing and posting, and at that
point it is impossible to fix. Is there some kind of an edit process
that people are using to catch these mistakes before they get
invoiced in accounting?

Brian Stenglein
Clow Stamping Co.



Yahoo! Groups Sponsor

ADVERTISEMENT

<http://rd.yahoo.com/M=178320.1681224.3270152.1261774/D=egroupweb/S=17050071
83:HM/A=879173/R=0/*http://www.fastweb.com/ib/yahoo-76f>

<http://us.adserver.yahoo.com/l?M=178320.1681224.3270152.1261774/D=egroupmai
l/S=1705007183:HM/A=879173/rand=673649379>

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/.>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
<http://groups.yahoo.com/group/vantage/messages>
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
<http://groups.yahoo.com/group/vantage/links>

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service
<http://docs.yahoo.com/info/terms/> .




[Non-text portions of this message have been removed]
4
We usually just start hammering away on the shipping guys head when this
happens. After a while they start looking at what they are shipping and
entering the correct number of items. Sometimes you may just have to send
them to the eye doctor for a new set of glasses. We ship tons of things
everywhere and have very little mistakes in that area. I think you have
personnel problems.


Is anyone else struggling to get their shipping departments to create
packing slips accurately? We seem to be getting a lot of mistakes
that don't get caught until after invoicing and posting, and at that
point it is impossible to fix. Is there some kind of an edit process
that people are using to catch these mistakes before they get
invoiced in accounting?

Brian Stenglein
Clow Stamping Co.



Yahoo! Groups Sponsor

ADVERTISEMENT

<http://rd.yahoo.com/M=178320.1681224.3270152.1261774/D=egroupweb/S=17050071
83:HM/A=879173/R=0/*http://www.fastweb.com/ib/yahoo-76f>

<http://us.adserver.yahoo.com/l?M=178320.1681224.3270152.1261774/D=egroupmai
l/S=1705007183:HM/A=879173/rand=673649379>

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/.>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
<http://groups.yahoo.com/group/vantage/messages>
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
<http://groups.yahoo.com/group/vantage/links>

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service
<http://docs.yahoo.com/info/terms/> .




[Non-text portions of this message have been removed]



Yahoo! Groups Sponsor
ADVERTISEMENT





Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.



[Non-text portions of this message have been removed]
5
Unfortunately the state of Virginia outlaws corporal punishment....

Paul

-----Original Message-----
From: Paul Lipham [mailto:pml@...]
Sent: Wednesday, December 19, 2001 4:26 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Packing Slip Errors


We usually just start hammering away on the shipping guys head when this
happens. After a while they start looking at what they are shipping and
entering the correct number of items. Sometimes you may just have to send
them to the eye doctor for a new set of glasses. We ship tons of things
everywhere and have very little mistakes in that area. I think you have
personnel problems.


Is anyone else struggling to get their shipping departments to create
packing slips accurately? We seem to be getting a lot of mistakes
that don't get caught until after invoicing and posting, and at that
point it is impossible to fix. Is there some kind of an edit process
that people are using to catch these mistakes before they get
invoiced in accounting?

Brian Stenglein
Clow Stamping Co.






[Non-text portions of this message have been removed]
6
Print the A/R Invoice Group Edit List, check it twice, find out who's been
naughty or nice....
Then call the shipping department on thier mistakes, re-train or rehire.....
You have to catch it at the front office and then hold people
responsible...2 1/2 years ago our shipping department swore this system
wouldn't work...Our comapany shipped to the job instead of the sales
order...within three months they loved it....People hate change, myself
included.
Steve Lemois
Still on 3.0 and loving it!!!!!!!!!!!

-----Original Message-----
From: B_Stinger [mailto:bstenglein@...]
Sent: Wednesday, December 19, 2001 3:47 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Packing Slip Errors


Is anyone else struggling to get their shipping departments to create
packing slips accurately? We seem to be getting a lot of mistakes
that don't get caught until after invoicing and posting, and at that
point it is impossible to fix. Is there some kind of an edit process
that people are using to catch these mistakes before they get
invoiced in accounting?

Brian Stenglein
Clow Stamping Co.



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
7
Brian,

What is the shipping department using to create the packing slips? Our
shipping department has the sales order acknowledgement with a check off box
for the picking and verifying which is used to for quantity and product. We
have the sales order initialed after the packing slip has been created and
printed that the quantity and product match what verified when picked.
Accounting then verifies as part of invoice entry that this has occurred and
that quantities are correct.

> -----Original Message-----
>
> Subject: RE: [Vantage] Packing Slip Errors
> Is anyone else struggling to get their shipping departments to create
> packing slips accurately? We seem to be getting a lot of mistakes
> that don't get caught until after invoicing and posting, and at that
> point it is impossible to fix. Is there some kind of an edit process
> that people are using to catch these mistakes before they get
> invoiced in accounting?
>
> Brian Stenglein
> Clow Stamping Co.
>
8
OK that's another way.
-----Original Message-----
From: Jim Frice [mailto:Jim.Frice@...]
Sent: Thursday, December 20, 2001 8:49 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Packing Slip Errors


Brian,

What is the shipping department using to create the packing slips? Our
shipping department has the sales order acknowledgement with a check off
box
for the picking and verifying which is used to for quantity and product.
We
have the sales order initialed after the packing slip has been created and
printed that the quantity and product match what verified when picked.
Accounting then verifies as part of invoice entry that this has occurred
and
that quantities are correct.

> -----Original Message-----
>
> Subject: RE: [Vantage] Packing Slip Errors
> Is anyone else struggling to get their shipping departments to create
> packing slips accurately? We seem to be getting a lot of mistakes
> that don't get caught until after invoicing and posting, and at that
> point it is impossible to fix. Is there some kind of an edit process
> that people are using to catch these mistakes before they get
> invoiced in accounting?
>
> Brian Stenglein
> Clow Stamping Co.
>


Yahoo! Groups Sponsor



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.



[Non-text portions of this message have been removed]
9
They work off the Job Traveler. The information is contained in the
shipping schedule section. Most of our parts are shipped from the
job, but occaissionaly we ship from inventory, and that is where most
of our problems come from. I agree with most of you that it is a
manner of shipping being awake enough to do their job correctly, but
management would like the system as idiot proof as possible and right
now our idiots seem to be winning that battle. The most common
problem is that a qty will default into the packing slips inventory
section and the guy's may not have taken the parts from inventory.
They ship parts from the job, enter that qty, but do not remove they
qty from the inventory section. Therefore, our packing slip qty is
wrong, our invoice is wrong, our inventory is wrong, and the qty
shipped for both the job and sales order are wrong. Other problems
are basically typo's that don't get caught.

I was just wondering if we are the only company struggling with an
inept shipping department, or if others have put some safeguards in
place to deal with it. Our A/R dept does little or no double checking
of shippings data. They basically pull the invoices from the packing
slips and go with that.

The Shipping Supervisor is getting out the big stick to see if that
will help too, I just searching for other answers.

Thanks,
Brian Stenglein
Clow Stamping


--- In vantage@y..., "Jim Frice" <Jim.Frice@f...> wrote:
> Brian,
>
> What is the shipping department using to create the packing slips?
Our
> shipping department has the sales order acknowledgement with a
check off box
> for the picking and verifying which is used to for quantity and
product. We
> have the sales order initialed after the packing slip has been
created and
> printed that the quantity and product match what verified when
picked.
> Accounting then verifies as part of invoice entry that this has
occurred and
> that quantities are correct.
>
> > -----Original Message-----
> >
> > Subject: RE: [Vantage] Packing Slip Errors
> > Is anyone else struggling to get their shipping departments to
create
> > packing slips accurately? We seem to be getting a lot of mistakes
> > that don't get caught until after invoicing and posting, and at
that
> > point it is impossible to fix. Is there some kind of an edit
process
> > that people are using to catch these mistakes before they get
> > invoiced in accounting?
> >
> > Brian Stenglein
> > Clow Stamping Co.
> >