I reported this info to the payroll department and kept them apprised.
Today we had our accountant come in to prep us for W2s. He went through the
info provided and informed us the way things were suggested via the list was
(from an accountant stand point) wrong.
What he did, and it fixed the problem...was went back to the date the check
was written and voided the check. Then he reissued a check for the next
day. He explained that editing the W2 is not the way to fix this because
the data is still incorrect in the system. Reissuing the checks for the
next day solves the problem and also keeps the data in the system correct.
I am sure the last thing we all want is to go back and reissue a ton of
checks, and this is a problem that Epicor should have fixed. We were lucky
and it only affected one employee out of 110, but the accountant stands by
his statement that the data needs to be accurate in the system.
Just thought I should pass this on, even if it is to late for many. Of
course the best fix is to not have the problem to start with, or to remember
to issue checks on different dates.

To those with the issue, I sympathize.
To those without, remember it exists.
To Epicor, how about a fix!

Aaron Hoyt
System Administrator
Design Standards Corp.
PO Box 1620
Charlestown, NH 03603
Tel 603-826-7744
<mailto:Aaron@...>

> > > > >
> > > > > > An old payroll bug bit us again when printing W2's. You cannot

have

> > > > > > two checks with the same check date for the same person. The

ytd

> > > > > > deduction for 401K is wrong forever for some employees in our

system

> > > > > > because we have multiple checks. The earnings report shows the
> > > > > > correct amount but employee tracker (and W2's) are wrong. Tech
> > > > > > "recommends" that you never have two checks for a person with
> > > > > > the same check date. Vantage however doesn't prevent this, nor
> > > > > > does the documentation mention it. You can edit the effected
> > > > > > W2, however you cannot print a single W2. You must run the

whole

> > > > > > batch again.
> > > > > >

Just an FYI you can print a single page by doing a print preview from
the W2 program after you edit the incorrect W2.
Then open the w2form.rpt in Crystal Reports and print the single page
from there. It's a round about way of doing it but better than having to
reprint the whole batch for just one W2.

-----Original Message-----
From: Joe Konecny [mailto:jkonecn@...]
Sent: Friday, January 19, 2001 8:45 AM
To: Vantage List
Subject: [Vantage] Payroll bug bites again! W2 effected!

An old payroll bug bit us again when printing W2's. You cannot have
two checks with the same check date for the same person. The ytd
deduction for 401K is wrong forever for some employees in our system
because we have multiple checks. The earnings report shows the
correct amount but employee tracker (and W2's) are wrong. Tech
"recommends" that you never have two checks for a person with
the same check date. Vantage however doesn't prevent this, nor
does the documentation mention it. You can edit the effected
W2, however you cannot print a single W2. You must run the whole
batch again.

To unsubscribe from this group, send an email to:
vantage-unsubscribe@egroups.com

Another glitch (we are on 3.0). We had an employee that received two checks
in one week (this will happen frequently for anyone who has salespeople).
The first check was dated Friday (completed on a Wednesday and posted) as
that is our regular payroll run (weekly). The second check was dated
Thursday. The system did not recognized that maximum had already been
reached on the Friday check. Maximums effected could be anything from State
Unemployment tax to Social Security Tax in addition to your 401(k) item
mentioned below. We caught it with 941 reconciling and edited the W-2 and
issued a refund to the employee.

-----Original Message-----
From: Joe Konecny [SMTP:jkonecn@...]
Sent: Friday, January 19, 2001 7:45 AM
To: Vantage List
Subject: [Vantage] Payroll bug bites again! W2 effected!

An old payroll bug bit us again when printing W2's. You cannot have
two checks with the same check date for the same person. The ytd
deduction for 401K is wrong forever for some employees in our system
because we have multiple checks. The earnings report shows the
correct amount but employee tracker (and W2's) are wrong. Tech
"recommends" that you never have two checks for a person with
the same check date. Vantage however doesn't prevent this, nor
does the documentation mention it. You can edit the effected
W2, however you cannot print a single W2. You must run the whole
batch again.

To unsubscribe from this group, send an email to:
vantage-unsubscribe@egroups.com

Joe,

WOW! I have some questions here. I am a little concerned. We have
already handed out our W2's. Do you mean in the same group or
Different groups but same date. We print 2 payroll checks all the
time. Bonus which in some cases are every other month. Some our every
quarter. They are different groups but same date. Are there W2's
going to be wrong. I am running 4.00.811. I am not sure how close our
payroll personnel checked figures.

Thanks,
Dina
Joe Konecny wrote:

> An old payroll bug bit us again when printing W2's. You cannot have
> two checks with the same check date for the same person. The ytd
> deduction for 401K is wrong forever for some employees in our system
> because we have multiple checks. The earnings report shows the
> correct amount but employee tracker (and W2's) are wrong. Tech
> "recommends" that you never have two checks for a person with
> the same check date. Vantage however doesn't prevent this, nor
> does the documentation mention it. You can edit the effected
> W2, however you cannot print a single W2. You must run the whole
> batch again.
>
> To unsubscribe from this group, send an email to:
> vantage-unsubscribe@egroups.com

Worst part is... as usual... "there are no plans to fix this".

Carol Engen wrote:

>
> Another glitch (we are on 3.0). We had an employee that received two checks
> in one week (this will happen frequently for anyone who has salespeople).
> The first check was dated Friday (completed on a Wednesday and posted) as
> that is our regular payroll run (weekly). The second check was dated
> Thursday. The system did not recognized that maximum had already been
> reached on the Friday check. Maximums effected could be anything from State
> Unemployment tax to Social Security Tax in addition to your 401(k) item
> mentioned below. We caught it with 941 reconciling and edited the W-2 and
> issued a refund to the employee.
>
> -----Original Message-----
> From: Joe Konecny [SMTP:jkonecn@...]
> Sent: Friday, January 19, 2001 7:45 AM
> To: Vantage List
> Subject: [Vantage] Payroll bug bites again! W2 effected!
>
> An old payroll bug bit us again when printing W2's. You cannot have
> two checks with the same check date for the same person. The ytd
> deduction for 401K is wrong forever for some employees in our system
> because we have multiple checks. The earnings report shows the
> correct amount but employee tracker (and W2's) are wrong. Tech
> "recommends" that you never have two checks for a person with
> the same check date. Vantage however doesn't prevent this, nor
> does the documentation mention it. You can edit the effected
> W2, however you cannot print a single W2. You must run the whole
> batch again.
>
> To unsubscribe from this group, send an email to:
> vantage-unsubscribe@egroups.com
>
>
>
> To unsubscribe from this group, send an email to:
> vantage-unsubscribe@egroups.com

Dina Hieber wrote:

>
> Joe,
>
> WOW! I have some questions here. I am a little concerned. We have
> already handed out our W2's. Do you mean in the same group or
> Different groups but same date.

In this case the checks were in different groups but with the same date.

> We print 2 payroll checks all the
> time. Bonus which in some cases are every other month. Some our every
> quarter. They are different groups but same date. Are there W2's
> going to be wrong.

I wouldn't trust it. With Vantage you basically have to print the
earning
report and make sure the grand totals for wages,taxes and deductions
match
the w2's. Then you have to go in and edit the w2's manually to make
them
right. The system data is wrong. There is no way to correct it.

> I am running 4.00.811. I am not sure how close our
> payroll personnel checked figures.
>
> Thanks,
> Dina
> Joe Konecny wrote:
>
> > An old payroll bug bit us again when printing W2's. You cannot have
> > two checks with the same check date for the same person. The ytd
> > deduction for 401K is wrong forever for some employees in our system
> > because we have multiple checks. The earnings report shows the
> > correct amount but employee tracker (and W2's) are wrong. Tech
> > "recommends" that you never have two checks for a person with
> > the same check date. Vantage however doesn't prevent this, nor
> > does the documentation mention it. You can edit the effected
> > W2, however you cannot print a single W2. You must run the whole
> > batch again.
> >
> > To unsubscribe from this group, send an email to:
> > vantage-unsubscribe@egroups.com
>
> To unsubscribe from this group, send an email to:
> vantage-unsubscribe@egroups.com

Joe,

What is not correct on the W-2?

Thanks,
Dina

Joe Konecny wrote:

> Dina Hieber wrote:
> >
> > Joe,
> >
> > WOW! I have some questions here. I am a little concerned. We have
> > already handed out our W2's. Do you mean in the same group or
> > Different groups but same date.
>
> In this case the checks were in different groups but with the same date.
>
> > We print 2 payroll checks all the
> > time. Bonus which in some cases are every other month. Some our every
> > quarter. They are different groups but same date. Are there W2's
> > going to be wrong.
>
> I wouldn't trust it. With Vantage you basically have to print the
> earning
> report and make sure the grand totals for wages,taxes and deductions
> match
> the w2's. Then you have to go in and edit the w2's manually to make
> them
> right. The system data is wrong. There is no way to correct it.
>
> > I am running 4.00.811. I am not sure how close our
> > payroll personnel checked figures.
> >
> > Thanks,
> > Dina
> > Joe Konecny wrote:
> >
> > > An old payroll bug bit us again when printing W2's. You cannot have
> > > two checks with the same check date for the same person. The ytd
> > > deduction for 401K is wrong forever for some employees in our system
> > > because we have multiple checks. The earnings report shows the
> > > correct amount but employee tracker (and W2's) are wrong. Tech
> > > "recommends" that you never have two checks for a person with
> > > the same check date. Vantage however doesn't prevent this, nor
> > > does the documentation mention it. You can edit the effected
> > > W2, however you cannot print a single W2. You must run the whole
> > > batch again.
> > >
> > > To unsubscribe from this group, send an email to:
> > > vantage-unsubscribe@egroups.com
> >
> > To unsubscribe from this group, send an email to:
> > vantage-unsubscribe@egroups.com
>
> To unsubscribe from this group, send an email to:
> vantage-unsubscribe@egroups.com

In this case the deduction for 401K on the W2 (and in the payroll
system) was not the same as the earnings report. The earnings
report evidently sums the deductions on the fly.

Dina Hieber wrote:

>
> Joe,
>
> What is not correct on the W-2?
>
> Thanks,
> Dina
>
> Joe Konecny wrote:
>
> > Dina Hieber wrote:
> > >
> > > Joe,
> > >
> > > WOW! I have some questions here. I am a little concerned. We have
> > > already handed out our W2's. Do you mean in the same group or
> > > Different groups but same date.
> >
> > In this case the checks were in different groups but with the same date.
> >
> > > We print 2 payroll checks all the
> > > time. Bonus which in some cases are every other month. Some our every
> > > quarter. They are different groups but same date. Are there W2's
> > > going to be wrong.
> >
> > I wouldn't trust it. With Vantage you basically have to print the
> > earning
> > report and make sure the grand totals for wages,taxes and deductions
> > match
> > the w2's. Then you have to go in and edit the w2's manually to make
> > them
> > right. The system data is wrong. There is no way to correct it.
> >
> > > I am running 4.00.811. I am not sure how close our
> > > payroll personnel checked figures.
> > >
> > > Thanks,
> > > Dina
> > > Joe Konecny wrote:
> > >
> > > > An old payroll bug bit us again when printing W2's. You cannot have
> > > > two checks with the same check date for the same person. The ytd
> > > > deduction for 401K is wrong forever for some employees in our system
> > > > because we have multiple checks. The earnings report shows the
> > > > correct amount but employee tracker (and W2's) are wrong. Tech
> > > > "recommends" that you never have two checks for a person with
> > > > the same check date. Vantage however doesn't prevent this, nor
> > > > does the documentation mention it. You can edit the effected
> > > > W2, however you cannot print a single W2. You must run the whole
> > > > batch again.
> > > >
> > > > To unsubscribe from this group, send an email to:
> > > > vantage-unsubscribe@egroups.com
> > >
> > > To unsubscribe from this group, send an email to:
> > > vantage-unsubscribe@egroups.com
> >
> > To unsubscribe from this group, send an email to:
> > vantage-unsubscribe@egroups.com
>
> To unsubscribe from this group, send an email to:
> vantage-unsubscribe@egroups.com

Joe,

What version of Vantage? I asked accounting department to double check all of
the W2's against our earning report, they feel everything is okay! But what
concerns me is I know we have printed two payroll checks the same day! Safe to
assume the 401K has to be deducted from both checks to have a problem?

Thanks,
Dina

Joe Konecny wrote:

> In this case the deduction for 401K on the W2 (and in the payroll
> system) was not the same as the earnings report. The earnings
> report evidently sums the deductions on the fly.
>
> Dina Hieber wrote:
> >
> > Joe,
> >
> > What is not correct on the W-2?
> >
> > Thanks,
> > Dina
> >
> > Joe Konecny wrote:
> >
> > > Dina Hieber wrote:
> > > >
> > > > Joe,
> > > >
> > > > WOW! I have some questions here. I am a little concerned. We have
> > > > already handed out our W2's. Do you mean in the same group or
> > > > Different groups but same date.
> > >
> > > In this case the checks were in different groups but with the same date.
> > >
> > > > We print 2 payroll checks all the
> > > > time. Bonus which in some cases are every other month. Some our every
> > > > quarter. They are different groups but same date. Are there W2's
> > > > going to be wrong.
> > >
> > > I wouldn't trust it. With Vantage you basically have to print the
> > > earning
> > > report and make sure the grand totals for wages,taxes and deductions
> > > match
> > > the w2's. Then you have to go in and edit the w2's manually to make
> > > them
> > > right. The system data is wrong. There is no way to correct it.
> > >
> > > > I am running 4.00.811. I am not sure how close our
> > > > payroll personnel checked figures.
> > > >
> > > > Thanks,
> > > > Dina
> > > > Joe Konecny wrote:
> > > >
> > > > > An old payroll bug bit us again when printing W2's. You cannot have
> > > > > two checks with the same check date for the same person. The ytd
> > > > > deduction for 401K is wrong forever for some employees in our system
> > > > > because we have multiple checks. The earnings report shows the
> > > > > correct amount but employee tracker (and W2's) are wrong. Tech
> > > > > "recommends" that you never have two checks for a person with
> > > > > the same check date. Vantage however doesn't prevent this, nor
> > > > > does the documentation mention it. You can edit the effected
> > > > > W2, however you cannot print a single W2. You must run the whole
> > > > > batch again.
> > > > >
> > > > > To unsubscribe from this group, send an email to:
> > > > > vantage-unsubscribe@egroups.com
> > > >
> > > > To unsubscribe from this group, send an email to:
> > > > vantage-unsubscribe@egroups.com
> > >
> > > To unsubscribe from this group, send an email to:
> > > vantage-unsubscribe@egroups.com
> >
> > To unsubscribe from this group, send an email to:
> > vantage-unsubscribe@egroups.com
>
> To unsubscribe from this group, send an email to:
> vantage-unsubscribe@egroups.com

Dina Hieber wrote:

>
> Joe,
>
> What version of Vantage?

v4 - 904

>I asked accounting department to double check all of
> the W2's against our earning report, they feel everything is okay! But what
> concerns me is I know we have printed two payroll checks the same day! Safe to
> assume the 401K has to be deducted from both checks to have a problem?

I would guess that is correct.

> Thanks,
> Dina
>
> Joe Konecny wrote:
>
> > In this case the deduction for 401K on the W2 (and in the payroll
> > system) was not the same as the earnings report. The earnings
> > report evidently sums the deductions on the fly.
> >
> > Dina Hieber wrote:
> > >
> > > Joe,
> > >
> > > What is not correct on the W-2?
> > >
> > > Thanks,
> > > Dina
> > >
> > > Joe Konecny wrote:
> > >
> > > > Dina Hieber wrote:
> > > > >
> > > > > Joe,
> > > > >
> > > > > WOW! I have some questions here. I am a little concerned. We have
> > > > > already handed out our W2's. Do you mean in the same group or
> > > > > Different groups but same date.
> > > >
> > > > In this case the checks were in different groups but with the same date.
> > > >
> > > > > We print 2 payroll checks all the
> > > > > time. Bonus which in some cases are every other month. Some our every
> > > > > quarter. They are different groups but same date. Are there W2's
> > > > > going to be wrong.
> > > >
> > > > I wouldn't trust it. With Vantage you basically have to print the
> > > > earning
> > > > report and make sure the grand totals for wages,taxes and deductions
> > > > match
> > > > the w2's. Then you have to go in and edit the w2's manually to make
> > > > them
> > > > right. The system data is wrong. There is no way to correct it.
> > > >
> > > > > I am running 4.00.811. I am not sure how close our
> > > > > payroll personnel checked figures.
> > > > >
> > > > > Thanks,
> > > > > Dina
> > > > > Joe Konecny wrote:
> > > > >
> > > > > > An old payroll bug bit us again when printing W2's. You cannot have
> > > > > > two checks with the same check date for the same person. The ytd
> > > > > > deduction for 401K is wrong forever for some employees in our system
> > > > > > because we have multiple checks. The earnings report shows the
> > > > > > correct amount but employee tracker (and W2's) are wrong. Tech
> > > > > > "recommends" that you never have two checks for a person with
> > > > > > the same check date. Vantage however doesn't prevent this, nor
> > > > > > does the documentation mention it. You can edit the effected
> > > > > > W2, however you cannot print a single W2. You must run the whole
> > > > > > batch again.
> > > > > >
> > > > > > To unsubscribe from this group, send an email to:
> > > > > > vantage-unsubscribe@egroups.com
> > > > >
> > > > > To unsubscribe from this group, send an email to:
> > > > > vantage-unsubscribe@egroups.com
> > > >
> > > > To unsubscribe from this group, send an email to:
> > > > vantage-unsubscribe@egroups.com
> > >
> > > To unsubscribe from this group, send an email to:
> > > vantage-unsubscribe@egroups.com
> >
> > To unsubscribe from this group, send an email to:
> > vantage-unsubscribe@egroups.com
>
> To unsubscribe from this group, send an email to:
> vantage-unsubscribe@egroups.com