PO invoice entry pricing errors

Unreceiving the PO line, changing the price on the PO, then re-receive the line is not necessary for Vantage to correctly record the expense. If the invoice price is different than that PO price, Vantage will adjust the expense accordingly when the AP invoice is entered.

Our process: Any invoice having a unit price less than the PO price, the invoice is automatically entered. If the invoice price is greater than the PO price, the buyer is notified and asked to approve the higher price or contact his supplier to have the invoice corrected.

HTH,
Virginia Joseph
Deep Hole Specialists, LLC
vjoseph@...



--- In vantage@yahoogroups.com, "Bethany Rye" <brye@...> wrote:
>
> Can anyone tell me how they handle this situation:
>
>
>
> Purchasing cuts a PO line for one amount, say 20 items at $1.00 each.
>
> Items come in and are received complete by receiving department.
>
> Invoice comes in mail to accounts payable team and reads 20 items at $0.99
> each.
>
> AP team member discovers the pricing error when she is matching the invoice
> to the PO.
>
>
>
> Currently we have to unreceive the PO line, change the price on the PO, then
> re-receive the line.
>
>
>
> Is this the only way of handling pricing errors or is there another way?
>
>
>
> We are on version 9.04.506C. Thanks in advance for any help with this.
>
>
>
> Beth Rye
>
> IT Director
>
> CIGNYS
> 68 Williamson Street
> Saginaw, Michigan 48601
>
> Phone: (989) 753-1411 ext. 1114
>
> Direct Line: (989) 393-0108
>
> Fax: (989) 393-0208
>
> Email: <mailto:brye@...> brye@...
>
>
>
> ***ITAR NOTICE***
>
> This e-mail and/or the attached documents may contain technical data within
> the definition of the International Traffic in Arms regulations, and are
> subject to the export control laws of the US Government. Transfer of this
> data by any means to a foreign person, whether in the US or abroad, without
> an export license or other approval from the US Department of State, is
> prohibited. No portion of this e-mail or its attachment(s) may be reproduced
> without written consent of CIGNYS. If you are not the intended recipient or
> believe that you may have received this document in error, please notify the
> sender and delete this e-mail and any attachments immediately.
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
Can anyone tell me how they handle this situation:



Purchasing cuts a PO line for one amount, say 20 items at $1.00 each.

Items come in and are received complete by receiving department.

Invoice comes in mail to accounts payable team and reads 20 items at $0.99
each.

AP team member discovers the pricing error when she is matching the invoice
to the PO.



Currently we have to unreceive the PO line, change the price on the PO, then
re-receive the line.



Is this the only way of handling pricing errors or is there another way?



We are on version 9.04.506C. Thanks in advance for any help with this.



Beth Rye

IT Director

CIGNYS
68 Williamson Street
Saginaw, Michigan 48601

Phone: (989) 753-1411 ext. 1114

Direct Line: (989) 393-0108

Fax: (989) 393-0208

Email: <mailto:brye@...> brye@...



***ITAR NOTICE***

This e-mail and/or the attached documents may contain technical data within
the definition of the International Traffic in Arms regulations, and are
subject to the export control laws of the US Government. Transfer of this
data by any means to a foreign person, whether in the US or abroad, without
an export license or other approval from the US Department of State, is
prohibited. No portion of this e-mail or its attachment(s) may be reproduced
without written consent of CIGNYS. If you are not the intended recipient or
believe that you may have received this document in error, please notify the
sender and delete this e-mail and any attachments immediately.





[Non-text portions of this message have been removed]