Receipt done on wrong PO but Inspection already complete

Kinetic ERP
1

Hi,

We have a part that was received under the wrong PO, went to Inspection and accepted to a Job.

I cant update the receipt as its already been inspected, any suggestions on to handle this?

2

Off the top of my head: delete the job, Inventory adjust down the part that was received, receive it on the correct PO, and add a new POLine for the same part on the PO that was received incorrectly.

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3

@kve is correct… but what EXACTLY is incorrect on the PO Receipt? What do you need to do? There may be another option (but there may not).

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4

The PO number is wrong, needs to be received under a different PO #.

So, I need to do the below?

Transfer mtl back in inventory
delete Job
adjust inventory to 0
and receive under correct PO #

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5

Once a PO Receipt has been received to Inspection (meaning the PUR-INS transaction has occurred), you can’t undo it.

If there are any other costs on this job besides this material cost, when you delete the job those costs will go to variance.

In order to re-receive this item, yes you would have to follow those steps… but think about the OTHER difficulties that may ensue from fixing this problem.

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6

Yes, but you’ll need to do something with the PO That was received incorrectly. You can add the same part back to the PO so it can be received when it does come in. If you set the price to 0 the invoice will match, but that may mess with Avg Costing if that’s how the part is set up.

Alternatively, if you’re confident that your receiving personnel will remember, you can just leave it as is, and adjust inventory back up when it’s actually received. Your received date will be wrong, but then you don’t have to worry about screwing around with the PO.

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7

Its a 0 cost PO, so no cost should be on the Job.

8

Yes, I will let Purchasing make that decision what to do with that PO.

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9

No costs for that material part… but any other pre-existing costs? Other materials, labor, etc.? If/when you delete the job, all those costs go to variance.

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10

Nope no other costs on it.

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11

Thanks for the help all

12

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