RFQ - to - PO Woes V8.0

Yahoo Archive
1
So, I am just thinking out loud here... if noone is using the RFQ
process, why don't we ask the Vantage folks to stand back and take a
look at the functionality and re-write the program so that we can
utilize it? By the way, is anyone using the Buyer's Workbench? I
have found that it is also cumbersome. To enter supplier responses,
you have to go through a myriad of screens and mouse clicks and here
again, you only have the ability to enter responses one line at a
time. Just a question - When was the last time anyone out there
received responses from a vendor one line at a time? To enter
supplier responses, you have to...
1. Open Buyer's WB
2. Find the RFQ (which does not give you any hints as to what mtl
is being quoted on the RFQ)
3. Select "Supplier Response" button
4. Select the supplier
5. Select the first line of the quote
6. Select the "Add Supplier Responses" button
7. Enter Quote info like lead time in days, UM, Base Unit Price
8. Save and close supplier price list screen
9. Save and close supplier responses screen
10. Go to Buyer Response screen and find the next line and do it all
again for each line of the quote
2
I have found that the RFQ Entry process is so cumbersome that it makes
better sense to hand-write out the RFQ and fax it out manually. The
reasons are many and have been submitted as an enhancement.

1. Only ONE RFQ line can be converted to a PO. Given this, it only
makes sense to make one-liner RFQ's.

2. When you go into Buyer's Workbench to add supplier responses, you
are not allowed to enter ALL the items the vendor has quoted at once,
you must enter each response one line at a time, going into, entering,
saving, exiting out of, then going back into the next line...

3. When you elect which vendors you want to hear back from, you must
add those vendors to EACH LINE. This means that if you have 22 items
to quote and 4 suppliers you want to have quote it and you have 5
mouse clicks to add one supplier, then you have 440 tiresome mouse
clicks and 3 hours in this RFQ. Again, it makes more sense NOT to buy
anything, close the doors and work for Wal-Mart.

4. Also, when creating an RFQ, you have the 2 item type options
of "Material" and "Other". When you convert the RFQ (one-line at a
time) to a PO, it doesn't matter what you selecte, it will default
over as an "Other" item type on the PO. Which means, you have to
delete the PO line anyways in order to create a new PO line that
references inventory, job mtl, or some correct item type anyways. If
for no other reason, this problem makes the RFQ entry more comboresome
than functional.

5. As far as item types go, the RFQ has 2 (material and other). The
PO has 4 (Inventory, Other, Job Mtl & Subcontract Op). Why would
these two directly related processes not parallelt each other?

Please take a look at your RFQ process and provide some feedback on
how your company has successfully implemented and is currently using
the RFQ procedure.
3
We have found the same thing. We do not use the Vantage RFQ. Much quicker
and easier to send an e-mail.



Mike - V6.1



_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
JohnBob
Sent: Wednesday, July 26, 2006 8:11 AM
To: vantage@yahoogroups.com
Subject: [Vantage] RFQ - to - PO Woes



I have found that the RFQ Entry process is so cumbersome that it makes
better sense to hand-write out the RFQ and fax it out manually. The
reasons are many and have been submitted as an enhancement.

1. Only ONE RFQ line can be converted to a PO. Given this, it only
makes sense to make one-liner RFQ's.

2. When you go into Buyer's Workbench to add supplier responses, you
are not allowed to enter ALL the items the vendor has quoted at once,
you must enter each response one line at a time, going into, entering,
saving, exiting out of, then going back into the next line...

3. When you elect which vendors you want to hear back from, you must
add those vendors to EACH LINE. This means that if you have 22 items
to quote and 4 suppliers you want to have quote it and you have 5
mouse clicks to add one supplier, then you have 440 tiresome mouse
clicks and 3 hours in this RFQ. Again, it makes more sense NOT to buy
anything, close the doors and work for Wal-Mart.

4. Also, when creating an RFQ, you have the 2 item type options
of "Material" and "Other". When you convert the RFQ (one-line at a
time) to a PO, it doesn't matter what you selecte, it will default
over as an "Other" item type on the PO. Which means, you have to
delete the PO line anyways in order to create a new PO line that
references inventory, job mtl, or some correct item type anyways. If
for no other reason, this problem makes the RFQ entry more comboresome
than functional.

5. As far as item types go, the RFQ has 2 (material and other). The
PO has 4 (Inventory, Other, Job Mtl & Subcontract Op). Why would
these two directly related processes not parallelt each other?

Please take a look at your RFQ process and provide some feedback on
how your company has successfully implemented and is currently using
the RFQ procedure.





[Non-text portions of this message have been removed]
4
I completely agree. I wish there was a way to mass assign vendors. I also do not like the fact that if you go from suggestions to RFQ, the part disappears from suggestions. I do use it on occasion, but I do not make PO's from the RFQ screen. I manually enter the parts, the responses, then go back and create the PO from PO suggestions. But if I have more than a half dozen parts or so, email or fax is usually much easier!

Liz



-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]On Behalf Of JohnBob
Sent: Wednesday, July 26, 2006 06:11 AM
To: vantage@yahoogroups.com
Subject: [Vantage] RFQ - to - PO Woes



I have found that the RFQ Entry process is so cumbersome that it makes
better sense to hand-write out the RFQ and fax it out manually. The
reasons are many and have been submitted as an enhancement.

1. Only ONE RFQ line can be converted to a PO. Given this, it only
makes sense to make one-liner RFQ's.

2. When you go into Buyer's Workbench to add supplier responses, you
are not allowed to enter ALL the items the vendor has quoted at once,
you must enter each response one line at a time, going into, entering,
saving, exiting out of, then going back into the next line...

3. When you elect which vendors you want to hear back from, you must
add those vendors to EACH LINE. This means that if you have 22 items
to quote and 4 suppliers you want to have quote it and you have 5
mouse clicks to add one supplier, then you have 440 tiresome mouse
clicks and 3 hours in this RFQ. Again, it makes more sense NOT to buy
anything, close the doors and work for Wal-Mart.

4. Also, when creating an RFQ, you have the 2 item type options
of "Material" and "Other". When you convert the RFQ (one-line at a
time) to a PO, it doesn't matter what you selecte, it will default
over as an "Other" item type on the PO. Which means, you have to
delete the PO line anyways in order to create a new PO line that
references inventory, job mtl, or some correct item type anyways. If
for no other reason, this problem makes the RFQ entry more comboresome
than functional.

5. As far as item types go, the RFQ has 2 (material and other). The
PO has 4 (Inventory, Other, Job Mtl & Subcontract Op). Why would
these two directly related processes not parallelt each other?

Please take a look at your RFQ process and provide some feedback on
how your company has successfully implemented and is currently using
the RFQ procedure.







[Non-text portions of this message have been removed]