Running P/R outside of Vantage v8.03.407

Yahoo Archive
1
We have just under 100 employees paid every two weeks. We encourage our employees to use direct deposit which reduces the number of checks written directly against our cash account, and thus the number of items entered in Payment Entry. So, if you are writing checks to a bunch of employees every week, I can understand the workload issue. I don't have Service Connect here, but I imagine that would be one way to automate the entry and reduce the workload. You might also do a customized version of the Payment Entry screen including only the absolutely necessary fields which should make entry go quicker. You could even set up a dummy supplier, named "Payroll", where all these checks go, which should speed up data entry. You don't need the actual supplier detail in Vantage because you already have it in your outside payroll system.

Thom Rose
Controller
Electric Mirror LLC
HOTEL LUXURY

"The World Leader in Back-lit Mirrors & Mirror TV Technology"

T 425 776-4946
A 11831 Beverly Park Rd, Bldg D, Everett, WA 98204 USA
www.electricmirror.com<http://www.electricmirror.com>


From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of fweiskees
Sent: Wednesday, May 13, 2009 10:25 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Running P/R outside of Vantage v8.03.407





Thom: How many employees are you paying and how frequently? Your work around seems doable, but sounds like a lot of work. We're paying about 54-58 employees EVERY week.



[Non-text portions of this message have been removed]
2
We are hoping to go live 6/1/09 and are keeping payroll in our old system for the time being. Does anyone else out there currently have their payroll program outside of Vantage, and if so, how are you doing a bank reconciliation? Is there a way to get the payroll checks into the Vantage bank rec?

How are you paying liabilities? Are you doing entries in accounts payable to pay those? I have the capability to pay these within the payroll system we have, but don't know if that's the best way to do this moving forward.

Any experiences and insight anyone can offer would be appreciated.

Fay Weis
KEES, Inc.
3
We run payroll using an outside processor. Our GL has a "Payroll Clearing" Account. All the checks generated by the processor that are written against our account are posted as credits to the payroll clearing account. (Debit various expense accounts for pay and employer taxes, and credit the clearing account). Then, for each payroll check issued, we record a check in our cash account using Vista/Vantage Payment Entry. The cash account is automatically credited, and we use the payroll clearing account as the offsetting debit. This offsets the previous credit entry that posted the payroll from our processor, and it puts the payments into the cash ledger so they can be cleared in (the very poorly designed) bank reconciliation process in Vista/Vantage.

Thom Rose
Controller
Electric Mirror LLC
HOTEL LUXURY

"The World Leader in Back-lit Mirrors & Mirror TV Technology"

T 425 776-4946
A 11831 Beverly Park Rd, Bldg D, Everett, WA 98204 USA
www.electricmirror.com<http://www.electricmirror.com>

Note: The information contained in the e-mail, including any attachments, is legally privileged and confidential. If you are not the intended recipient you are hereby notified that any reading, use or dissemination of this message is strictly prohibited. If you have received this message in error, please immediately notify us by telephone at 425-776-4946 and delete this message from your system. Even though this e-mail and any attachments are believed to be free of any virus or other defect that might affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus free, and no responsibility is accepted by Electric Mirror LLC for any loss or damage arising in any way from its use


From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of fweiskees
Sent: Wednesday, May 13, 2009 8:01 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Running P/R outside of Vantage v8.03.407





We are hoping to go live 6/1/09 and are keeping payroll in our old system for the time being. Does anyone else out there currently have their payroll program outside of Vantage, and if so, how are you doing a bank reconciliation? Is there a way to get the payroll checks into the Vantage bank rec?

How are you paying liabilities? Are you doing entries in accounts payable to pay those? I have the capability to pay these within the payroll system we have, but don't know if that's the best way to do this moving forward.

Any experiences and insight anyone can offer would be appreciated.

Fay Weis
KEES, Inc.



[Non-text portions of this message have been removed]
4
Thom: How many employees are you paying and how frequently? Your work around seems doable, but sounds like a lot of work. We're paying about 54-58 employees EVERY week.