Samples Blank Title 57334

It varies, in some instances some samples go to the design agency that
designed the printed piece. In other instances they go to the print
buyer that actually works for the customer. Sometimes they go to the
same address with a different ATTN, other times a completely different
ship to. And yes, sometimes we send some up to our customer service rep
for the job to save as sales samples.



The real issues I want to solve are; don't inflate the order quantity
and price while still clearly communicating accurate ship to
requirements to our shipping dock.



Todd



From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Mark Wonsil
Sent: Tuesday, June 05, 2007 10:13 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Samples



> Thanks for the follow-up. We are commercial printers. Most everything
we
> do is unique(not from inventory). In most cases we assume scrap rates
at
> the various stages of production to arrive at an approximate quantity
to
> run(run through the printing press) and a quantity to net (quantity
run
> through the press less any scrap that occurs after the press run). The
> quantity to net ideally is the order quantity, but rarely do you end
up
> with the exact same quantity as the order/net quantity. Some customers
> allow you to ship and bill for X amount over their order quantity
which
> we obviously do. Other customers do not. At any rate, the samples come
> from the 'extra' pieces that are produced as part of our manufacturing
> process. I think you are right, they probably have to be another line
on
> the order. I was hoping someone had other creative ways to deal with
it.

Ah, I think I understand a little better. One more question, does the
sample/overrun go to the original customer or are they saved and use for
as
samples for other customers?

Mark W.





This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]
Many of our orders have an order quantity and a price per but the
customer or buyer wants to receive samples of the manufactured product
at a different ship to. My initial thought was that's easy, add a
release for that quantity and select the appropriate ship to location.
The problem with this however is that it inflates the order quantity and
price of the order and we do not want to do that. Does anyone out there
know of a way to add the quantity and ship to without increasing the
price and original quantity of the order and preferably without adding
an additional order line?



Thank You

Todd Hofert



This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]
> Many of our orders have an order quantity and a price per but the
> customer or buyer wants to receive samples of the manufactured product
> at a different ship to. My initial thought was that's easy, add a
> release for that quantity and select the appropriate ship to location.
> The problem with this however is that it inflates the order quantity and
> price of the order and we do not want to do that. Does anyone out there
> know of a way to add the quantity and ship to without increasing the
> price and original quantity of the order and preferably without adding
> an additional order line?

I can see why you want a different price but not quantity. You still need to
ship them and they still need to come from inventory.

We set up a different Product Type to debit a "Cost of Promotion" account
instead of the usual cost of goods sold.

I can't see how to get around a new line however...

Mark W.
Mark,



Thanks for the follow-up. We are commercial printers. Most everything we
do is unique(not from inventory). In most cases we assume scrap rates at
the various stages of production to arrive at an approximate quantity to
run(run through the printing press) and a quantity to net (quantity run
through the press less any scrap that occurs after the press run). The
quantity to net ideally is the order quantity, but rarely do you end up
with the exact same quantity as the order/net quantity. Some customers
allow you to ship and bill for X amount over their order quantity which
we obviously do. Other customers do not. At any rate, the samples come
from the 'extra' pieces that are produced as part of our manufacturing
process. I think you are right, they probably have to be another line on
the order. I was hoping someone had other creative ways to deal with it.


Thanks

Todd



From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Mark Wonsil
Sent: Monday, June 04, 2007 12:59 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Samples



> Many of our orders have an order quantity and a price per but the
> customer or buyer wants to receive samples of the manufactured product
> at a different ship to. My initial thought was that's easy, add a
> release for that quantity and select the appropriate ship to location.
> The problem with this however is that it inflates the order quantity
and
> price of the order and we do not want to do that. Does anyone out
there
> know of a way to add the quantity and ship to without increasing the
> price and original quantity of the order and preferably without adding
> an additional order line?

I can see why you want a different price but not quantity. You still
need to
ship them and they still need to come from inventory.

We set up a different Product Type to debit a "Cost of Promotion"
account
instead of the usual cost of goods sold.

I can't see how to get around a new line however...

Mark W.





This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]
In v8, not elegant, but I have started looking at misc shipment entry instead of customer shipment entry.
That way, you do not count it as an inventory line, can choose the ship to, and can further relate it to other records such as order number.

The really weak part is how does someone in a physically different department enter the "shipment order" and communicate it to someone in shipping to do the processing...

Carey


To: vantage@yahoogroups.comFrom: todd@...: Mon, 4 Jun 2007 13:13:16 -0400Subject: RE: [Vantage] Samples




Mark,Thanks for the follow-up. We are commercial printers. Most everything wedo is unique(not from inventory). In most cases we assume scrap rates atthe various stages of production to arrive at an approximate quantity torun(run through the printing press) and a quantity to net (quantity runthrough the press less any scrap that occurs after the press run). Thequantity to net ideally is the order quantity, but rarely do you end upwith the exact same quantity as the order/net quantity. Some customersallow you to ship and bill for X amount over their order quantity whichwe obviously do. Other customers do not. At any rate, the samples comefrom the 'extra' pieces that are produced as part of our manufacturingprocess. I think you are right, they probably have to be another line onthe order. I was hoping someone had other creative ways to deal with it.ThanksToddFrom: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On BehalfOf Mark WonsilSent: Monday, June 04, 2007 12:59 PMTo: vantage@yahoogroups.comSubject: RE: [Vantage] Samples> Many of our orders have an order quantity and a price per but the> customer or buyer wants to receive samples of the manufactured product> at a different ship to. My initial thought was that's easy, add a> release for that quantity and select the appropriate ship to location.> The problem with this however is that it inflates the order quantityand> price of the order and we do not want to do that. Does anyone outthere> know of a way to add the quantity and ship to without increasing the> price and original quantity of the order and preferably without adding> an additional order line?I can see why you want a different price but not quantity. You stillneed toship them and they still need to come from inventory.We set up a different Product Type to debit a "Cost of Promotion"accountinstead of the usual cost of goods sold.I can't see how to get around a new line however...Mark W.This e-mail and any attachments may contain confidential and privilegedinformation. If you are not the intended recipient, please notify thesender immediately by return e-mail, delete this e-mail and destroy anycopies. Any dissemination or use of this information by a person otherthan the intended recipient is unauthorized and may be illegal.[Non-text portions of this message have been removed]


_________________________________________________________________
Live Earth is coming. Learn more about the hottest summer event - only on MSN.
http://liveearth.msn.com?source=msntaglineliveearthwlm

[Non-text portions of this message have been removed]
Exactly, then it becomes a comment thing and at that point you might as
well add the line. I think Mark is right on when he says I am going to
be adding a line to the order. I can already hear the CSR's grumbling...



Thanks

Todd



From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Carey S
Sent: Monday, June 04, 2007 1:49 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Samples



In v8, not elegant, but I have started looking at misc shipment entry
instead of customer shipment entry.
That way, you do not count it as an inventory line, can choose the ship
to, and can further relate it to other records such as order number.

The really weak part is how does someone in a physically different
department enter the "shipment order" and communicate it to someone in
shipping to do the processing...

Carey

To: vantage@yahoogroups.comFrom <mailto:vantage%40yahoogroups.comFrom> :
todd@... <mailto:todd%40spartangraphics.comDate> :
Mon, 4 Jun 2007 13:13:16 -0400Subject: RE: [Vantage] Samples

Mark,Thanks for the follow-up. We are commercial printers. Most
everything wedo is unique(not from inventory). In most cases we assume
scrap rates atthe various stages of production to arrive at an
approximate quantity torun(run through the printing press) and a
quantity to net (quantity runthrough the press less any scrap that
occurs after the press run). Thequantity to net ideally is the order
quantity, but rarely do you end upwith the exact same quantity as the
order/net quantity. Some customersallow you to ship and bill for X
amount over their order quantity whichwe obviously do. Other customers
do not. At any rate, the samples comefrom the 'extra' pieces that are
produced as part of our manufacturingprocess. I think you are right,
they probably have to be another line onthe order. I was hoping someone
had other creative ways to deal with it.ThanksToddFrom:
vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> [mailto:
vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On BehalfOf
Mark WonsilSent: Monday, June 04, 2007 12:59 PMTo:
vantage@yahoogroups.comSubject <mailto:vantage%40yahoogroups.comSubject>
: RE: [Vantage] Samples> Many of our orders have an order quantity and a
price per but the> customer or buyer wants to receive samples of the
manufactured product> at a different ship to. My initial thought was
that's easy, add a> release for that quantity and select the appropriate
ship to location.> The problem with this however is that it inflates the
order quantityand> price of the order and we do not want to do that.
Does anyone outthere> know of a way to add the quantity and ship to
without increasing the> price and original quantity of the order and
preferably without adding> an additional order line?I can see why you
want a different price but not quantity. You stillneed toship them and
they still need to come from inventory.We set up a different Product
Type to debit a "Cost of Promotion"accountinstead of the usual cost of
goods sold.I can't see how to get around a new line however...Mark
W.This e-mail and any attachments may contain confidential and
privilegedinformation. If you are not the intended recipient, please
notify thesender immediately by return e-mail, delete this e-mail and
destroy anycopies. Any dissemination or use of this information by a
person otherthan the intended recipient is unauthorized and may be
illegal.[Non-text portions of this message have been removed]

__________________________________________________________
Live Earth is coming. Learn more about the hottest summer event - only
on MSN.
http://liveearth.msn.com?source=msntaglineliveearthwlm

[Non-text portions of this message have been removed]





This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]
As an option to creating a new SO line and then shipping against it,
how about using a Miscellaneous Shipment. It sounds like you may be
shipping something that does not have cost in inventory, may not even
be in inventory. For about the same effort as creating an SO
shipment, you can instead create the Miscellaneous Shipment. Of
course, you won't have a record in the sales order that you made the
shipment which if that's important would make this not work for you.
John Atwood
Manager of ERP & Material Logistics
Stellar Microelectronics
(661) 775-3500 Ext. 3565
www.stellarmicro.com

--- In vantage@yahoogroups.com, "Todd Hofert" <todd@...> wrote:
>
> Mark,
>
>
>
> Thanks for the follow-up. We are commercial printers. Most
everything we
> do is unique(not from inventory). In most cases we assume scrap
rates at
> the various stages of production to arrive at an approximate
quantity to
> run(run through the printing press) and a quantity to net (quantity
run
> through the press less any scrap that occurs after the press run).
The
> quantity to net ideally is the order quantity, but rarely do you
end up
> with the exact same quantity as the order/net quantity. Some
customers
> allow you to ship and bill for X amount over their order quantity
which
> we obviously do. Other customers do not. At any rate, the samples
come
> from the 'extra' pieces that are produced as part of our
manufacturing
> process. I think you are right, they probably have to be another
line on
> the order. I was hoping someone had other creative ways to deal
with it.
>
>
> Thanks
>
> Todd
>
>
>
> From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On
Behalf
> Of Mark Wonsil
> Sent: Monday, June 04, 2007 12:59 PM
> To: vantage@yahoogroups.com
> Subject: RE: [Vantage] Samples
>
>
>
> > Many of our orders have an order quantity and a price per but the
> > customer or buyer wants to receive samples of the manufactured
product
> > at a different ship to. My initial thought was that's easy, add a
> > release for that quantity and select the appropriate ship to
location.
> > The problem with this however is that it inflates the order
quantity
> and
> > price of the order and we do not want to do that. Does anyone out
> there
> > know of a way to add the quantity and ship to without increasing
the
> > price and original quantity of the order and preferably without
adding
> > an additional order line?
>
> I can see why you want a different price but not quantity. You still
> need to
> ship them and they still need to come from inventory.
>
> We set up a different Product Type to debit a "Cost of Promotion"
> account
> instead of the usual cost of goods sold.
>
> I can't see how to get around a new line however...
>
> Mark W.
>
>
>
>
>
> This e-mail and any attachments may contain confidential and
privileged
> information. If you are not the intended recipient, please notify
the
> sender immediately by return e-mail, delete this e-mail and destroy
any
> copies. Any dissemination or use of this information by a person
other
> than the intended recipient is unauthorized and may be illegal.
>
> [Non-text portions of this message have been removed]
>
For customer samples I have a specific G/L account. When I make a sample on
a job I receive it to inventory under a generic part number,
(manufactured/cost method is "last") whose qty on hand and cost = 0. When
the job is received, the cost and quantity from the job is transferred to
inventory. Next I adjust the qty out of inventory using a reason code
pointing to the G/L sample account. Then I adjust the cost back down to $0
for the next job.

If it is a part to be shipped to the customer as a sample already in
inventory, then I do simple quantity adjustment using the same reason code.
Either method is followed with a miscellaneous shipment to document the
customer shipment. All costs incurred by shipping free samples can then be
tracked at the G/L.

This method does not affect the sales orders in any way.



_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
John Atwood
Sent: Monday, June 04, 2007 9:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Samples

As an option to creating a new SO line and then shipping against it,
how about using a Miscellaneous Shipment. It sounds like you may be
shipping something that does not have cost in inventory, may not even
be in inventory. For about the same effort as creating an SO
shipment, you can instead create the Miscellaneous Shipment. Of
course, you won't have a record in the sales order that you made the
shipment which if that's important would make this not work for you.
John Atwood
Manager of ERP & Material Logistics
Stellar Microelectronics
(661) 775-3500 Ext. 3565
www.stellarmicro.com

--- In vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com, "Todd
Hofert" <todd@...> wrote:
>
> Mark,
>
>
>
> Thanks for the follow-up. We are commercial printers. Most
everything we
> do is unique(not from inventory). In most cases we assume scrap
rates at
> the various stages of production to arrive at an approximate
quantity to
> run(run through the printing press) and a quantity to net (quantity
run
> through the press less any scrap that occurs after the press run).
The
> quantity to net ideally is the order quantity, but rarely do you
end up
> with the exact same quantity as the order/net quantity. Some
customers
> allow you to ship and bill for X amount over their order quantity
which
> we obviously do. Other customers do not. At any rate, the samples
come
> from the 'extra' pieces that are produced as part of our
manufacturing
> process. I think you are right, they probably have to be another
line on
> the order. I was hoping someone had other creative ways to deal
with it.
>
>
> Thanks
>
> Todd
>
>
>
> From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf
> Of Mark Wonsil
> Sent: Monday, June 04, 2007 12:59 PM
> To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
> Subject: RE: [Vantage] Samples
>
>
>
> > Many of our orders have an order quantity and a price per but the
> > customer or buyer wants to receive samples of the manufactured
product
> > at a different ship to. My initial thought was that's easy, add a
> > release for that quantity and select the appropriate ship to
location.
> > The problem with this however is that it inflates the order
quantity
> and
> > price of the order and we do not want to do that. Does anyone out
> there
> > know of a way to add the quantity and ship to without increasing
the
> > price and original quantity of the order and preferably without
adding
> > an additional order line?
>
> I can see why you want a different price but not quantity. You still
> need to
> ship them and they still need to come from inventory.
>
> We set up a different Product Type to debit a "Cost of Promotion"
> account
> instead of the usual cost of goods sold.
>
> I can't see how to get around a new line however...
>
> Mark W.
>
>
>
>
>
> This e-mail and any attachments may contain confidential and
privileged
> information. If you are not the intended recipient, please notify
the
> sender immediately by return e-mail, delete this e-mail and destroy
any
> copies. Any dissemination or use of this information by a person
other
> than the intended recipient is unauthorized and may be illegal.
>
> [Non-text portions of this message have been removed]
>



[Non-text portions of this message have been removed]
> Thanks for the follow-up. We are commercial printers. Most everything we
> do is unique(not from inventory). In most cases we assume scrap rates at
> the various stages of production to arrive at an approximate quantity to
> run(run through the printing press) and a quantity to net (quantity run
> through the press less any scrap that occurs after the press run). The
> quantity to net ideally is the order quantity, but rarely do you end up
> with the exact same quantity as the order/net quantity. Some customers
> allow you to ship and bill for X amount over their order quantity which
> we obviously do. Other customers do not. At any rate, the samples come
> from the 'extra' pieces that are produced as part of our manufacturing
> process. I think you are right, they probably have to be another line on
> the order. I was hoping someone had other creative ways to deal with it.

Ah, I think I understand a little better. One more question, does the
sample/overrun go to the original customer or are they saved and use for as
samples for other customers?

Mark W.