I’m testing the Bank Statement Processing and I can’t get my head around that process. I’m trying to post a payment to a Supplier of which I haven’t received an invoice from. The payment collection is always earlier then the invoice. I’d like to book this payment collection on the Supplier because I know which Supplier it is. Now heres the trick. I can’t post any APPay without a valid invoice number. How do you process these payments? Put it on an GL Account and match it when the invoice is received? Because the risk is that we’d pay the invoice again when we don’t match it.
Make it a miscelaneous payment :
This will create a debit note for you supplier (same as a credit not for customers) which is automatically posted.
If this payment is also linked to a PO you can also flag it as prepayment and link it with the PO as well.
Check your AP Supplier Tracker, pick the invoice number and go on AP Posted invoice update and change the payment terms to immediate. Because of this on your next payment, when you select the invoices you will have the debit note first followed by the other normal invoices so you do not risk overpaying.
As usual, test in a test environment first but it should work.
Regards,
Mihai