4.0 implementation

Yahoo Archive
1
Makes sense. Thanks Deb and Rick.

-----Original Message-----
From: Rick Lane [mailto:rickl@...]
Sent: Thursday, September 07, 2000 2:15 PM
To: 'vantage@egroups.com'
Subject: RE: [Vantage] 4.0 implementation


You will find it much easier and safer to wait until 1/1/2001 to implement
payroll. It can be done November 1, but the reconciliation that will be
needed for tax reporting will be substantial.

Rick Lane
Intelligent Systems Integration, Inc.
661B Weber Drive
Wadsworth, OH 44281
330-335-5291
Fax: 330-335-7275

"Helping business make intelligent use of technology"


-----Original Message-----
From: Terry Williams [mailto:tlw@...]
Sent: Thursday, September 07, 2000 2:00 PM
To: 'Vantage Onelist'
Subject: [Vantage] 4.0 implementation

Here's my dilemma or at least what I perceive as a dilemma:

I'd like to go live on 4.0 with the beginning of my new fiscal year which is
November 1. I look at my calendar and see that date begins the second month
of a calendar quarter. Since payroll is based on a calendar year I'd like
to use the employee YTD load feature of the payroll module to get current
with all payroll information. I see there is a start date in there that
according to the help screen in module configuration:

"Start Date is the date on which you want to begin your actual payroll
processing.
This date can only be entered until you create any payroll entries through
the Check Run procedure.
If you want your quarter to-date figures to be accurate, you need to begin
payroll processing at the beginning of a quarter.

01/01/95
04/01/96"

Epicor says the most logical time to go live is at the beginning of a new
year. Which new year, calendar to accommodate payroll or fiscal to
accommodate the rest of my business?

Am I making more out this than I need? How has anyone else handled this?

TIA


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2
Terry, in this instance, "year end" would be calendar year end. That's when
all balances in payroll for W-2's and 941 liabilities are all zero.

We opted to start payroll at the beginning of a quarter. This happened to
be the 2nd quarter of the calendar year and the 4th quarter of our fiscal
year. It takes some careful watching of account balances, LOTS OF DATA
ENTRY (ie, OPPORTUNITY FOR ERROR and LOTS OF PROOF READING), etc. But all
went fine.

It would be a whole lot easier on the person who has to verify all those
numbers to finish the last 2 months of calendar year 2000 on the previous
payroll system you've been using, produce all your W-2's and W-3 and start
live on Vantage payroll with 1/1/2001 with a clean slate. It would be FAR
easier, FAR cleaner, and probably FAR more accurate. Just my two cents
worth.

Deb
Controller
Reeder & Kline Machine Company, Inc.

-----Original Message-----
From: Terry Williams [mailto:tlw@...]


Here's my dilemma or at least what I perceive as a dilemma:

I'd like to go live on 4.0 with the beginning of my new fiscal year which is
November 1. I look at my calendar and see that date begins the second month
of a calendar quarter. Since payroll is based on a calendar year I'd like
to use the employee YTD load feature of the payroll module to get current
with all payroll information. I see there is a start date in there that
according to the help screen in module configuration:

"Start Date is the date on which you want to begin your actual payroll
processing.
This date can only be entered until you create any payroll entries through
the Check Run procedure.
If you want your quarter to-date figures to be accurate, you need to begin
payroll processing at the beginning of a quarter.

01/01/95
04/01/96"

Epicor says the most logical time to go live is at the beginning of a new
year. Which new year, calendar to accommodate payroll or fiscal to
accommodate the rest of my business?

Am I making more out this than I need? How has anyone else handled this?








[Non-text portions of this message have been removed]
3
You will find it much easier and safer to wait until 1/1/2001 to implement
payroll. It can be done November 1, but the reconciliation that will be
needed for tax reporting will be substantial.

Rick Lane
Intelligent Systems Integration, Inc.
661B Weber Drive
Wadsworth, OH 44281
330-335-5291
Fax: 330-335-7275

"Helping business make intelligent use of technology"


-----Original Message-----
From: Terry Williams [mailto:tlw@...]
Sent: Thursday, September 07, 2000 2:00 PM
To: 'Vantage Onelist'
Subject: [Vantage] 4.0 implementation

Here's my dilemma or at least what I perceive as a dilemma:

I'd like to go live on 4.0 with the beginning of my new fiscal year which is
November 1. I look at my calendar and see that date begins the second month
of a calendar quarter. Since payroll is based on a calendar year I'd like
to use the employee YTD load feature of the payroll module to get current
with all payroll information. I see there is a start date in there that
according to the help screen in module configuration:

"Start Date is the date on which you want to begin your actual payroll
processing.
This date can only be entered until you create any payroll entries through
the Check Run procedure.
If you want your quarter to-date figures to be accurate, you need to begin
payroll processing at the beginning of a quarter.

01/01/95
04/01/96"

Epicor says the most logical time to go live is at the beginning of a new
year. Which new year, calendar to accommodate payroll or fiscal to
accommodate the rest of my business?

Am I making more out this than I need? How has anyone else handled this?

TIA