Advance Payments

Kinetic ERP
1

Is it possible to enter/apply an advance payment against an entire PO instead of selecting individual lines on said PO?

2

Yes, we have to do this for some of our POs. Sometimes we have POs where the lines may be adjusted prior to shipment, and that can cause headaches if you apply payments to PO Lines. This is our process:

  1. After PO has been created, create a new payment to the vendor in Payment Entry. Sometimes we have multiple POs on the same vendor invoice, so we create one Payment Line per Purchase Order. All lines are Misc Payment lines, with the Prepayment checkbox ticked. Then we add the PO Num in the PO Ref field on each line.

  2. Enter the vendor invoice. All lines set to Advanced Billing.

  3. Apply the prepayment to the invoice using the “Apply Debit Memo / Payment” module.