Approved Supplier Records Created Automatically

We are having an issue (and have for quite a while) where Approved Supplier records seem to be created automatically as we assign a supplier to a Job Material that is Purchase Direct.

We may assign a supplier we expect to use during the job engineering process, but when it comes time to buy, we want to use a different supplier. The buyer then gets an error message “Supplier is not approved for this Part”

Up to this point I have been going into the Approved Supplier List to clear the record(s), or using DMT if there is a large number of them. As you might expect, they build up over time.

Does anyone else experience this, or know how to prevent it?

Thank you

We use a single “TBD” vendor ID that we use for early MoM’s that don’t have a firm supplier yet. That way, you know at a glance that it isn’t nailed down and you don’t flood the system with bogus entries.

You’ll still run into the “supplier not approved” issue if nobody updates the mom or job though. I don’t really see a way around that. I’m not sure if I want to work around that, but we’re aerospace, so the worst sin isn’t being late, it’s sending it to someone who isn’t actually approved for the work.