E9: Updating the PO Number on a posted invoice. Thoughts?

Yahoo Archive
1

I setup an updateable query that I can use to update/fix PO# on posted invoices.

You just need to have the earliest apply date earlier than the date of the invoice, just till you update the PO#.

 

Regards,

 

Chris Wineinger

ERP Specialist

Interior Systems, Inc.

241 N Broadway Ste 600

Milwaukee, WI 53202

Office # 414.224.0957 X2051

Direct# 414.847.0701

Cell # 414.840.6594

 

IT related problem? Contact helpdesk@...

 

2
We have a scenario where one of our customers is extremely finicky about documents being perfect.

We seem to have repeat issues where the PO number on our sales order doesn’t exactly match the customer’s PO number, so they kick it back and will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second opinion.




Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

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3

You are right it is one of those “reference” fields, although I don’t know if a BPM would work on something already posted.

 

I remember at one company we just used White out and was done with it.  Of course after doing that we never had the issue again.  We were so meticulous to make sure we had proof – through emails – that was what the customer wanted to use.  So the customer had to deal with it internally.

 

Manasa

 

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 7:33 AM
To: vantage@yahoogroups.com
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?

 

 

We have a scenario where one of our customers is extremely finicky about documents being perfect.

We seem to have repeat issues where the PO number on our sales order doesn’t exactly match the customer’s PO number, so they kick it back and will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second opinion.




Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

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This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.



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4

Do you care if the PO # is correct for you, meaning it matches what the customer wants? Or are you just wanting the customer to be happy? If you just want the customer to be happy, what I would suggest is that you do something to your invoice form in Crystal ( assuming that’s what you use). Something like having a check box on the print screen that takes a field on the print screen and replaces the PO on the form when used.  Or you can even use a UD field  on the sales order so you too have a  record that you made a change  to the PO and then bring the field into the Invoice form to replace the real PO #. That way you make them happy and leave Epicor alone.

 

 

 

 

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 7, 2014 5:33 AM
To: vantage@yahoogroups.com
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?

 

 

We have a scenario where one of our customers is extremely finicky about documents being perfect.

We seem to have repeat issues where the PO number on our sales order doesn’t exactly match the customer’s PO number, so they kick it back and will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second opinion.




Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

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This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.



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5
It would be import to have it match in Epicor because when they pay the invoices, they will be referencing their PO number.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

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From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 10:22 AM
To: vantage@yahoogroups.com
Subject: [Vantage] RE: E9: Updating the PO Number on a posted invoice. Thoughts?


Do you care if the PO # is correct for you, meaning it matches what the customer wants? Or are you just wanting the customer to be happy? If you just want the customer to be happy, what I would suggest is that you do something to your invoice form in Crystal ( assuming that’s what you use). Something like having a check box on the print screen that takes a field on the print screen and replaces the PO on the form when used. Or you can even use a UD field on the sales order so you too have a record that you made a change to the PO and then bring the field into the Invoice form to replace the real PO #. That way you make them happy and leave Epicor alone.




From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 7, 2014 5:33 AM
To: vantage@yahoogroups.com
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?



We have a scenario where one of our customers is extremely finicky about documents being perfect.

We seem to have repeat issues where the PO number on our sales order doesn’t exactly match the customer’s PO number, so they kick it back and will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second opinion.




Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...> | www.matsinc.com<http://www.matsinc.com>
Ask us about our clean, green and beautiful matting and flooring

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This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.



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6

Why is the wrong PO being put on the Sales Orders in the first place?

 

 

 

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 6:33 AM
To: vantage@yahoogroups.com
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?

 

 

We have a scenario where one of our customers is extremely finicky about documents being perfect.

We seem to have repeat issues where the PO number on our sales order doesn’t exactly match the customer’s PO number, so they kick it back and will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second opinion.




Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

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This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.



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7
User error.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

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This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.


From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 12:58 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?


Why is the wrong PO being put on the Sales Orders in the first place?



From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 6:33 AM
To: vantage@yahoogroups.com
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?



We have a scenario where one of our customers is extremely finicky about documents being perfect.

We seem to have repeat issues where the PO number on our sales order doesn’t exactly match the customer’s PO number, so they kick it back and will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second opinion.




Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...> | www.matsinc.com<http://www.matsinc.com>
Ask us about our clean, green and beautiful matting and flooring

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This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.



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8

That is a Quality  and Customer service problem.

 

If you think about your company placing a Purchase Order with a Vendor.  Receiving tries to receive the product in the door and it has the wrong PO on it –

 

Now receiving has to contact the buyer and tells them they are having a problem ………

 

Putting the wrong PO on orders causes a lot of problems.

 

I would try to fix the user error.

 

 

 

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 11:50 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?

 

 

User error.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

[cid:3ad1fe.png@a9a2f621.419bfe0c]
This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.


From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 12:58 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?


Why is the wrong PO being put on the Sales Orders in the first place?



From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 6:33 AM
To: vantage@yahoogroups.com
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?



We have a scenario where one of our customers is extremely finicky about documents being perfect.

We seem to have repeat issues where the PO number on our sales order doesn’t exactly match the customer’s PO number, so they kick it back and will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second opinion.




Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...> | www.matsinc.com<http://www.matsinc.com>
Ask us about our clean, green and beautiful matting and flooring

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This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.



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9
I totally understand where you are coming from but there is nothing I can do to ensure 100% accuracy.
It’s just not possible.

So with that understood, I’m trying to find a better what that having to credit and reinvoice.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

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This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.


From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 2:03 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?


That is a Quality and Customer service problem.

If you think about your company placing a Purchase Order with a Vendor. Receiving tries to receive the product in the door and it has the wrong PO on it –

Now receiving has to contact the buyer and tells them they are having a problem ………

Putting the wrong PO on orders causes a lot of problems.

I would try to fix the user error.



From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 11:50 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?



User error.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...> | www.matsinc.com<http://www.matsinc.com>
Ask us about our clean, green and beautiful matting and flooring

[cid:3ad1fe.png@a9a2f621.419bfe0c]
This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.


From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 12:58 PM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?


Why is the wrong PO being put on the Sales Orders in the first place?



From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 6:33 AM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?



We have a scenario where one of our customers is extremely finicky about documents being perfect.

We seem to have repeat issues where the PO number on our sales order doesn’t exactly match the customer’s PO number, so they kick it back and will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second opinion.




Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...<mailto:jrojas@...%3cmailto:jrojas@...>> | www.matsinc.com<http://www.matsinc.com<http://www.matsinc.com%3chttp:/www.matsinc.com>>
Ask us about our clean, green and beautiful matting and flooring

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[Non-text portions of this message have been removed]
10
I don’t think a BPM will work... Did you tried to change that field
through a BPM, really? And it worked? Because normally, a BPM won’t
change something already posted. I don’t think there is another way than
credit and reinvoice... But an sql query on the invoicehead table could
do, (I did not say it, you did not read this), but it’s as dangerous as the
BPM...



*Amélie Pelletier*

*Analyste Programmeur / Program analyst*



[image: cid:image001.jpg@01CD5525.2091A820]



*230, Boulevard Nilus-Leclerc*

*L'Islet, Québec (Canada)*

*G0R 2C0*

*Téléphone: 418-247-3986 ext. 2390*

*Fax: 418-247-7925*

*amelie.pelletier@... <brigitte.savoie@...>*

*P* Est-ce nécessaire d’imprimer ce message?
*Please consider the environment before printing this email**.*





*De :* vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
*Envoyé :* 7 novembre 2014 14:54
*À :* vantage@yahoogroups.com
*Objet :* RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?





I totally understand where you are coming from but there is nothing I can
do to ensure 100% accuracy.
It’s just not possible.

So with that understood, I’m trying to find a better what that having to
credit and reinvoice.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

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This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
email are solely those of the author and do not necessarily represent those
of the company.


From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com
<vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 2:03 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?



That is a Quality and Customer service problem.

If you think about your company placing a Purchase Order with a Vendor.
Receiving tries to receive the product in the door and it has the wrong PO
on it –

Now receiving has to contact the buyer and tells them they are having a
problem ………

Putting the wrong PO on orders causes a lot of problems.

I would try to fix the user error.



From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com
<vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 11:50 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?




User error.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...> |
www.matsinc.com<http://www.matsinc.com
<http://www.matsinc.com%3chttp:/www.matsinc.com>>
Ask us about our clean, green and beautiful matting and flooring

[cid:3ad1fe.png@a9a2f621.419bfe0c]
This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
email are solely those of the author and do not necessarily represent those
of the company.


From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [
mailto:vantage@yahoogroups.com <vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 12:58 PM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?



Why is the wrong PO being put on the Sales Orders in the first place?



From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [
mailto:vantage@yahoogroups.com <vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 6:33 AM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?




We have a scenario where one of our customers is extremely finicky about
documents being perfect.

We seem to have repeat issues where the PO number on our sales order
doesn’t exactly match the customer’s PO number, so they kick it back and
will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first
invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all
associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t
trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second
opinion.




Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...<mailto:jrojas@...%3cmailto:jrojas@...
<jrojas@...%3cmailto:jrojas@...%3cmailto:jrojas@...%3cmailto:jrojas@...>>>
|
www.matsinc.com<http://www.matsinc.com<http://www.matsinc.com%3chttp:/www.matsinc.com
<http://www.matsinc.com%3chttp:/www.matsinc.com%3chttp:/www.matsinc.com%3chttp:/www.matsinc.com>>>

Ask us about our clean, green and beautiful matting and flooring

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11
I haven’t tried it yet but I suspect it will work because I won’t be going through any business objects but rather I will be directly updating the database.
I’m going to give it a try and I’ll report back in.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

[cid:227130.png@39877ded.4ba03b9a]
This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.


From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 2:59 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?



I don’t think a BPM will work... Did you tried to change that field
through a BPM, really? And it worked? Because normally, a BPM won’t
change something already posted. I don’t think there is another way than
credit and reinvoice... But an sql query on the invoicehead table could
do, (I did not say it, you did not read this), but it’s as dangerous as the
BPM...

*Amélie Pelletier*

*Analyste Programmeur / Program analyst*

[image: cid:image001.jpg@01CD5525.2091A820]

*230, Boulevard Nilus-Leclerc*

*L'Islet, Québec (Canada)*

*G0R 2C0*

*Téléphone: 418-247-3986 ext. 2390*

*Fax: 418-247-7925*

*amelie.pelletier@... <brigitte.savoie@...>*

*P* Est-ce nécessaire d’imprimer ce message?
*Please consider the environment before printing this email**.*

*De :* vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
*Envoyé :* 7 novembre 2014 14:54
*À :* vantage@yahoogroups.com
*Objet :* RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

I totally understand where you are coming from but there is nothing I can
do to ensure 100% accuracy.
It’s just not possible.

So with that understood, I’m trying to find a better what that having to
credit and reinvoice.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

[cid:1cb4b6.png@22c728bb.44bfcfbb]
This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
email are solely those of the author and do not necessarily represent those
of the company.

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com
<vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 2:03 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

That is a Quality and Customer service problem.

If you think about your company placing a Purchase Order with a Vendor.
Receiving tries to receive the product in the door and it has the wrong PO
on it –

Now receiving has to contact the buyer and tells them they are having a
problem ………

Putting the wrong PO on orders causes a lot of problems.

I would try to fix the user error.

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com
<vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 11:50 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

User error.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...> |
www.matsinc.com<http://www.matsinc.com
<http://www.matsinc.com%3chttp:/www.matsinc.com>>
Ask us about our clean, green and beautiful matting and flooring

[cid:3ad1fe.png@a9a2f621.419bfe0c]
This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
email are solely those of the author and do not necessarily represent those
of the company.

From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [
mailto:vantage@yahoogroups.com <vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 12:58 PM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

Why is the wrong PO being put on the Sales Orders in the first place?

From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [
mailto:vantage@yahoogroups.com <vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 6:33 AM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?

We have a scenario where one of our customers is extremely finicky about
documents being perfect.

We seem to have repeat issues where the PO number on our sales order
doesn’t exactly match the customer’s PO number, so they kick it back and
will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first
invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all
associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t
trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second
opinion.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...<mailto:jrojas@...%3cmailto:jrojas@...
<jrojas@...%3cmailto:jrojas@...%3cmailto:jrojas@...%3cmailto:jrojas@...>>>
|
www.matsinc.com<http://www.matsinc.com<http://www.matsinc.com%3chttp:/www.matsinc.com
<http://www.matsinc.com%3chttp:/www.matsinc.com%3chttp:/www.matsinc.com%3chttp:/www.matsinc.com>>>

Ask us about our clean, green and beautiful matting and flooring

[cid:45f4ff.png@bf16d070.48b43109]
This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
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[Non-text portions of this message have been removed]

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[Non-text portions of this message have been removed]

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[Non-text portions of this message have been removed]
12
Apart from due date, terms and comments, rest of the fields in the posted invoice cannot be updated through BPM. Create an updatable dashboard and in the advanced BPM , comment the update section of 4GL created by Epicor in the base processing . Then create a post-processing BPM to directly update InvcHead table. This is only way I found to update the posted invoice. Other option is direct SQL update. Both the options are not recommended by Epicor.

Regards,
Arul

From: "Joe Rojas jrojas@... [vantage]" <vantage@yahoogroups.com>
To: "vantage@yahoogroups.com" <vantage@yahoogroups.com>
Sent: Saturday, 8 November 2014, 7:08
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?

  
<div id="ygrps-yiv-496692701yiv5472602026ygrp-text">
  
  
  <div>I haven’t tried it yet but I suspect it will work because I won’t be going through any business objects but rather I will be directly updating the database.

I’m going to give it a try and I’ll report back in.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

[cid:227130.png@39877ded.4ba03b9a]
This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.


From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Friday, November 07, 2014 2:59 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?



I don’t think a BPM will work... Did you tried to change that field
through a BPM, really? And it worked? Because normally, a BPM won’t
change something already posted. I don’t think there is another way than
credit and reinvoice... But an sql query on the invoicehead table could
do, (I did not say it, you did not read this), but it’s as dangerous as the
BPM...

*Amélie Pelletier*

*Analyste Programmeur / Program analyst*

[image: cid:image001.jpg@01CD5525.2091A820]

*230, Boulevard Nilus-Leclerc*

*L'Islet, Québec (Canada)*

*G0R 2C0*

*Téléphone: 418-247-3986 ext. 2390*

*Fax: 418-247-7925*

*amelie.pelletier@... <brigitte.savoie@...>*

*P* Est-ce nécessaire d’imprimer ce message?
*Please consider the environment before printing this email**.*

*De :* vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
*Envoyé :* 7 novembre 2014 14:54
*À :* vantage@yahoogroups.com
*Objet :* RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

I totally understand where you are coming from but there is nothing I can
do to ensure 100% accuracy.
It’s just not possible.

So with that understood, I’m trying to find a better what that having to
credit and reinvoice.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

[cid:1cb4b6.png@22c728bb.44bfcfbb]
This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
email are solely those of the author and do not necessarily represent those
of the company.

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com
<vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 2:03 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

That is a Quality and Customer service problem.

If you think about your company placing a Purchase Order with a Vendor.
Receiving tries to receive the product in the door and it has the wrong PO
on it –

Now receiving has to contact the buyer and tells them they are having a
problem ………

Putting the wrong PO on orders causes a lot of problems.

I would try to fix the user error.

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com
<vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 11:50 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

User error.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...> |
www.matsinc.com<http://www.matsinc.com
<http://www.matsinc.com%3chttp:/www.matsinc.com>>
Ask us about our clean, green and beautiful matting and flooring

[cid:3ad1fe.png@a9a2f621.419bfe0c]
This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
email are solely those of the author and do not necessarily represent those
of the company.

From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [
mailto:vantage@yahoogroups.com <vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 12:58 PM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

Why is the wrong PO being put on the Sales Orders in the first place?

From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [
mailto:vantage@yahoogroups.com <vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 6:33 AM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?

We have a scenario where one of our customers is extremely finicky about
documents being perfect.

We seem to have repeat issues where the PO number on our sales order
doesn’t exactly match the customer’s PO number, so they kick it back and
will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first
invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all
associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t
trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second
opinion.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...<mailto:jrojas@...%3cmailto:jrojas@...
<jrojas@...%3cmailto:jrojas@...%3cmailto:jrojas@...%3cmailto:jrojas@...>>>
|
www.matsinc.com<http://www.matsinc.com<http://www.matsinc.com%3chttp:/www.matsinc.com
<http://www.matsinc.com%3chttp:/www.matsinc.com%3chttp:/www.matsinc.com%3chttp:/www.matsinc.com>>>

Ask us about our clean, green and beautiful matting and flooring

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Please notify the sender immediately by e-mail if you have received this
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13
Slowly backs away ... you are gonna bypass the BO's? :-O


Jose C Gomez
Software Engineer


T: 904.469.1524 mobile

Quis custodiet ipsos custodes?

On Fri, Nov 7, 2014 at 3:08 PM, Joe Rojas jrojas@... [vantage] <vantage@yahoogroups.com> wrote:

 
<div>
  
  
  <p>I haven’t tried it yet but I suspect it will work because I won’t be going through any business objects but rather I will be directly updating the database.

I’m going to give it a try and I’ll report back in.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring



[cid:227130.png@39877ded.4ba03b9a]


This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.




From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]


Sent: Friday, November 07, 2014 2:59 PM


To: vantage@yahoogroups.com


Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?




I don’t think a BPM will work... Did you tried to change that field
through a BPM, really? And it worked? Because normally, a BPM won’t
change something already posted. I don’t think there is another way than
credit and reinvoice... But an sql query on the invoicehead table could
do, (I did not say it, you did not read this), but it’s as dangerous as the
BPM...

*Amélie Pelletier*

*Analyste Programmeur / Program analyst*

[image: cid:image001.jpg@01CD5525.2091A820]

*230, Boulevard Nilus-Leclerc*

*L'Islet, Québec (Canada)*

*G0R 2C0*

*Téléphone: 418-247-3986 ext. 2390*

*Fax: 418-247-7925*

*amelie.pelletier@... <brigitte.savoie@...>*

*P* Est-ce nécessaire d’imprimer ce message?
*Please consider the environment before printing this email**.*

*De :* vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
*Envoyé :* 7 novembre 2014 14:54
*À :* vantage@yahoogroups.com
*Objet :* RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

I totally understand where you are coming from but there is nothing I can
do to ensure 100% accuracy.
It’s just not possible.

So with that understood, I’m trying to find a better what that having to
credit and reinvoice.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

[cid:1cb4b6.png@22c728bb.44bfcfbb]
This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
email are solely those of the author and do not necessarily represent those
of the company.

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com
<vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 2:03 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

That is a Quality and Customer service problem.

If you think about your company placing a Purchase Order with a Vendor.
Receiving tries to receive the product in the door and it has the wrong PO
on it –

Now receiving has to contact the buyer and tells them they are having a
problem ………

Putting the wrong PO on orders causes a lot of problems.

I would try to fix the user error.

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com
<vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 11:50 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

User error.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...> |
www.matsinc.com<http://www.matsinc.com
<http://www.matsinc.com%3chttp:/www.matsinc.com>>
Ask us about our clean, green and beautiful matting and flooring

[cid:3ad1fe.png@a9a2f621.419bfe0c]
This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
email are solely those of the author and do not necessarily represent those
of the company.

From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [
mailto:vantage@yahoogroups.com <vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 12:58 PM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

Why is the wrong PO being put on the Sales Orders in the first place?

From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [
mailto:vantage@yahoogroups.com <vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 6:33 AM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?

We have a scenario where one of our customers is extremely finicky about
documents being perfect.

We seem to have repeat issues where the PO number on our sales order
doesn’t exactly match the customer’s PO number, so they kick it back and
will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first
invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all
associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t
trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second
opinion.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...<mailto:jrojas@...%3cmailto:jrojas@...
<jrojas@...%3cmailto:jrojas@...%3cmailto:jrojas@...%3cmailto:jrojas@...>>>
|
www.matsinc.com<http://www.matsinc.com<http://www.matsinc.com%3chttp:/www.matsinc.com
<http://www.matsinc.com%3chttp:/www.matsinc.com%3chttp:/www.matsinc.com%3chttp:/www.matsinc.com>>>

Ask us about our clean, green and beautiful matting and flooring

[cid:45f4ff.png@bf16d070.48b43109]
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named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
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email are solely those of the author and do not necessarily represent those
of the company.

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]


[Non-text portions of this message have been removed]

</div>
 


<div style="color:#fff;min-height:0;"></div>

14
Normally I would never consider it unless I was updating a UD field.
In this case, I believe PONum is just a reference field and it should be benign.
Where the invoice is posted, I suspect I can’t go through the BO because it will complain about it being posted.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291 | cell: 781-408-9278 | fax: 781-232-5191

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@... | www.matsinc.com
Ask us about our clean, green and beautiful matting and flooring

[cid:1b00a7.png@cd18c528.45828f2d]
This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.


From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]
Sent: Monday, November 10, 2014 8:48 AM
To: Vantage
Subject: Re: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?


Slowly backs away ... you are gonna bypass the BO's? :-O


Jose C Gomez
Software Engineer

T: 904.469.1524<tel:904.469.1524> mobile
E: jose@...<mailto:jose@...>
http://www.josecgomez.com
[Image removed by sender.]<http://www.linkedin.com/in/josecgomez> [Image removed by sender.] <http://www.facebook.com/josegomez> [Image removed by sender.] <http://www.google.com/profiles/jose.gomez> [Image removed by sender.] <http://www.twitter.com/joc85> [Image removed by sender.] <http://www.josecgomez.com/professional-resume/> [Image removed by sender.] <http://www.josecgomez.com/feed/>

Quis custodiet ipsos custodes?

On Fri, Nov 7, 2014 at 3:08 PM, Joe Rojas jrojas@...<mailto:jrojas@...> [vantage] <vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>> wrote:


I haven’t tried it yet but I suspect it will work because I won’t be going through any business objects but rather I will be directly updating the database.
I’m going to give it a try and I’ll report back in.





Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291<tel:781-573-0291> | cell: 781-408-9278<tel:781-408-9278> | fax: 781-232-5191<tel:781-232-5191>

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...> | www.matsinc.com<http://www.matsinc.com>
Ask us about our clean, green and beautiful matting and flooring

[cid:227130.png@39877ded.4ba03b9a]
This message is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company.


From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>]
Sent: Friday, November 07, 2014 2:59 PM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?



I don’t think a BPM will work... Did you tried to change that field
through a BPM, really? And it worked? Because normally, a BPM won’t
change something already posted. I don’t think there is another way than
credit and reinvoice... But an sql query on the invoicehead table could
do, (I did not say it, you did not read this), but it’s as dangerous as the
BPM...

*Amélie Pelletier*

*Analyste Programmeur / Program analyst*

[image: cid:image001.jpg@01CD5525.2091A820]

*230, Boulevard Nilus-Leclerc*

*L'Islet, Québec (Canada)*

*G0R 2C0*

*Téléphone: 418-247-3986 ext. 2390<tel:418-247-3986%20ext.%202390>*

*Fax: 418-247-7925<tel:418-247-7925>*

*amelie.pelletier@...<mailto:amelie.pelletier@...> <brigitte.savoie@...<mailto:brigitte.savoie@...>>*

*P* Est-ce nécessaire d’imprimer ce message?
*Please consider the environment before printing this email**.*

*De :* vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>]
*Envoyé :* 7 novembre 2014 14:54
*À :* vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
*Objet :* RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

I totally understand where you are coming from but there is nothing I can
do to ensure 100% accuracy.
It’s just not possible.

So with that understood, I’m trying to find a better what that having to
credit and reinvoice.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291<tel:781-573-0291> | cell: 781-408-9278<tel:781-408-9278> | fax: 781-232-5191<tel:781-232-5191>

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...> | www.matsinc.com<http://www.matsinc.com>
Ask us about our clean, green and beautiful matting and flooring

[cid:1cb4b6.png@22c728bb.44bfcfbb]
This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
email are solely those of the author and do not necessarily represent those
of the company.

From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
<vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>>]
Sent: Friday, November 07, 2014 2:03 PM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

That is a Quality and Customer service problem.

If you think about your company placing a Purchase Order with a Vendor.
Receiving tries to receive the product in the door and it has the wrong PO
on it –

Now receiving has to contact the buyer and tells them they are having a
problem ………

Putting the wrong PO on orders causes a lot of problems.

I would try to fix the user error.

From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
<vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>>]
Sent: Friday, November 07, 2014 11:50 AM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

User error.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291<tel:781-573-0291> | cell: 781-408-9278<tel:781-408-9278> | fax: 781-232-5191<tel:781-232-5191>

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
jrojas@...<mailto:jrojas@...><mailto:jrojas@...<mailto:jrojas@...>> |
www.matsinc.com<http://www.matsinc.com><http://www.matsinc.com
<http://www.matsinc.com%3chttp:/www.matsinc.com<http://www.matsinc.com>>>
Ask us about our clean, green and beautiful matting and flooring

[cid:3ad1fe.png@a9a2f621.419bfe0c]
This message is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
Please notify the sender immediately by e-mail if you have received this
e-mail by mistake. Please note that any views or opinions presented in this
email are solely those of the author and do not necessarily represent those
of the company.

From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com><mailto:vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>> [
mailto:vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> <vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>>]
Sent: Friday, November 07, 2014 12:58 PM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com><mailto:vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>>
Subject: RE: [Vantage] E9: Updating the PO Number on a posted invoice.
Thoughts?

Why is the wrong PO being put on the Sales Orders in the first place?

From: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com><mailto:vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>> [
mailto:vantage@yahoogroups.com<mailto:vantage@yahoogroups.com> <vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>>]
Sent: Friday, November 07, 2014 6:33 AM
To: vantage@yahoogroups.com<mailto:vantage@yahoogroups.com><mailto:vantage@yahoogroups.com<mailto:vantage@yahoogroups.com>>
Subject: [Vantage] E9: Updating the PO Number on a posted invoice. Thoughts?

We have a scenario where one of our customers is extremely finicky about
documents being perfect.

We seem to have repeat issues where the PO number on our sales order
doesn’t exactly match the customer’s PO number, so they kick it back and
will not pay the invoice until it has been corrected.

Where you cannot update a posted invoice, we are crediting the first
invoice and then re-invoicing with the correct PO number.

My thought was to create a BPM that would update the PO number on all
associated invoices if the PO number was changed on the sales order.

I believe the PO number field is pretty harmless, meaning it doesn’t
trigger anything in the system, and it’s largely for reference.

Does anyone see any harm with this approach?

Where I’m messing with posted invoices, I just want to get a second
opinion.

Joe Rojas | Director of Information Technology | Mats Inc
dir: 781-573-0291<tel:781-573-0291> | cell: 781-408-9278<tel:781-408-9278> | fax: 781-232-5191<tel:781-232-5191>

addr: 37 Shuman Ave | Stoughton | Ma | 02072-3734
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