Entering an AMEX bill

Yahoo Archive
1
Hi,

We use the same setup, works well and there is a control account.


--- In vantage@yahoogroups.com, "Wetzel, Kathleen S." <ksw@...>
wrote:
>
> Here is a response I have posted before. I would be interested to
know if
> anyone else has tried it; it works really well for us...
>
>
>
>
>
>
>
> We have an AP account called "PAY BY CREDIT CARD". If we have
vendors that
> only accept credit cards, we set that up in Vendor Maintenance.
We use this
> AP account when entering invoices that will be paid with a credit
card. That
> way, when you print an aging report for that A/P account only, it
SHOULD
> match your credit card statement.
>
>
>
> We also have a separate bank account set up for "paying" these
invoices.
> The cash account in Bank Account Maintenance is set to a liability
account
> named "CREDIT CARD PAYABLE". We pay the invoices using the manual
checks
> option. When an invoice is "paid", the Credit Card Payable
account will be
> credited. When we receive our monthly statement, we enter the
invoice by
> debiting this account. If all goes well, the balance of the
account will
> zero out every month.
>
>
>
> By using this method, we are able to use the actual vendor on the
PO (having
> the history is important to us).
>
>
>
> Kathleen S. Wetzel
>
> Mauell Corporation
>
> 31 Old Cabin Hollow Road
>
> Dillsburg, PA 17019
>
> Phone: (717) 432-8686 x13
>
> Fax: (717) 432-8688
>
> Email: <mailto:mag@...> ksw@...
>
>
>
> -----Original Message-----
> From: Joe Rojas [mailto:jrojas@...]
> Sent: Tuesday, November 07, 2006 2:36 PM
> To: vantage@yahoogroups.com
> Subject: [Vantage] Entering an AMEX bill
>
>
>
> Hello,
>
> We are struggling with how to deal with our American Express Card
in
> Vantage.
> Here are the scenarios:
>
> We sometimes pay a PO for a supplier using our AMEX.
>
> Some employees have a corporate AMEX card which is for work use
only and all
> these charges need to hit the correct GL account.
>
> The monthly AMEX bill contains a combination of employee work
charges and PO
> payments.
>
> Questions:
> Who do other people handle this?
> How do we enter an AMEX bill and have each line on the bill hit
the correct
> GL account?
> How do the PO/Invoice get "paid" if it is already paid with the
AMEX and not
> with a check?
>
> It seems as though Vantage only lets you pay for things with cash
(via
> checks).
>
> Any help would be greatly appreciated! We cannot figure this out.
>
> Thanks,
> Joe Rojas
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
2
Hello,

We are struggling with how to deal with our American Express Card in Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and all these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges and PO payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the correct GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and not with a check?

It seems as though Vantage only lets you pay for things with cash (via checks).

Any help would be greatly appreciated! We cannot figure this out.

Thanks,
Joe Rojas






[Non-text portions of this message have been removed]
3
We had this same problem when we first started with Vantage. You have
to use a credit card clearing account. You post the AmExp charge amount
to the Credit card clearing account number and then create a dummy
invoice against your PO post it and then adjust it out to the credit
card clearing account. This was Epicor suggestion.



________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Entering an AMEX bill



Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and
all these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges
and PO payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the
correct GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not with a check?

It seems as though Vantage only lets you pay for things with cash (via
checks).

Any help would be greatly appreciated! We cannot figure this out.

Thanks,
Joe Rojas









[Non-text portions of this message have been removed]
4
Joe,

**How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not with a check?**

When we create the PO, it is to the "true" supplier (ie. ABC Company).
After it is faxed to the company, our Purchasing Agent goes in and changes
the vendor to the credit card company (ie Amex). When the credit card bill
comes in, we key in the received PO and thus clear it. All other charges
are just keyed in as misc receipts with the correct a/c number.

HTH! :)

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027

-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Entering an AMEX bill

Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and all
these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges and PO
payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the correct
GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and not
with a check?

It seems as though Vantage only lets you pay for things with cash (via
checks).

Any help would be greatly appreciated! We cannot figure this out.

Thanks,
Joe Rojas






[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links
5
Thanks for the replies Stephanie and Tricia!

Tricia,

This approach sounds interesting.
Could you expand a little more on the misc receipts procedure?
We went to Shipping/Receiving - > Receipt Entry but when we did an Other Material Receipt, we could not see a place to enter the GL account.

Thanks!
Joe Rojas


________________________________

From: vantage@yahoogroups.com on behalf of Tricia Simon
Sent: Tue 11/7/2006 3:19 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill



Joe,

**How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not with a check?**

When we create the PO, it is to the "true" supplier (ie. ABC Company).
After it is faxed to the company, our Purchasing Agent goes in and changes
the vendor to the credit card company (ie Amex). When the credit card bill
comes in, we key in the received PO and thus clear it. All other charges
are just keyed in as misc receipts with the correct a/c number.

HTH! :)

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027

-----Original Message-----
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On Behalf Of
Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Entering an AMEX bill

Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and all
these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges and PO
payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the correct
GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and not
with a check?

It seems as though Vantage only lets you pay for things with cash (via
checks).

Any help would be greatly appreciated! We cannot figure this out.

Thanks,
Joe Rojas





[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/. <http://groups.yahoo.com/group/vantage/files/.>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages <http://groups.yahoo.com/group/vantage/messages>
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links <http://groups.yahoo.com/group/vantage/links>
Yahoo! Groups Links






[Non-text portions of this message have been removed]
6
Joe,

This is how we do it too, except we just use the Suspense Account as the
clearing account. I have a detailed procedure for our AP person if you
would like it emailed off-line.

James

-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Geary, Stephanie
Sent: Tuesday, November 07, 2006 1:01 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill

We had this same problem when we first started with Vantage. You have
to use a credit card clearing account. You post the AmExp charge amount
to the Credit card clearing account number and then create a dummy
invoice against your PO post it and then adjust it out to the credit
card clearing account. This was Epicor suggestion.



________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Entering an AMEX bill



Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and
all these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges
and PO payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the
correct GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not with a check?
7
Hi James,

If you could send me this procedure, I would really appreciate it!
jrojas@...

Thanks!
Joe Rojas

________________________________

From: vantage@yahoogroups.com on behalf of James Martin Jr.
Sent: Tue 11/7/2006 4:40 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill



Joe,

This is how we do it too, except we just use the Suspense Account as the
clearing account. I have a detailed procedure for our AP person if you
would like it emailed off-line.

James

-----Original Message-----
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On Behalf
Of Geary, Stephanie
Sent: Tuesday, November 07, 2006 1:01 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Entering an AMEX bill

We had this same problem when we first started with Vantage. You have
to use a credit card clearing account. You post the AmExp charge amount
to the Credit card clearing account number and then create a dummy
invoice against your PO post it and then adjust it out to the credit
card clearing account. This was Epicor suggestion.

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On Behalf
Of Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Entering an AMEX bill

Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and
all these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges
and PO payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the
correct GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not with a check?






[Non-text portions of this message have been removed]
8
Joe,

The GL number is entered when the PO is created.... Just handle it like all
other purchase orders....

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027

-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Joe Rojas
Sent: Tuesday, November 07, 2006 3:52 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill

Thanks for the replies Stephanie and Tricia!

Tricia,

This approach sounds interesting.
Could you expand a little more on the misc receipts procedure?
We went to Shipping/Receiving - > Receipt Entry but when we did an Other
Material Receipt, we could not see a place to enter the GL account.

Thanks!
Joe Rojas


________________________________

From: vantage@yahoogroups.com on behalf of Tricia Simon
Sent: Tue 11/7/2006 3:19 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill



Joe,

**How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not with a check?**

When we create the PO, it is to the "true" supplier (ie. ABC Company).
After it is faxed to the company, our Purchasing Agent goes in and changes
the vendor to the credit card company (ie Amex). When the credit card bill
comes in, we key in the received PO and thus clear it. All other charges
are just keyed in as misc receipts with the correct a/c number.

HTH! :)

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027

-----Original Message-----
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Entering an AMEX bill

Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and all
these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges and PO
payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the correct
GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and not
with a check?

It seems as though Vantage only lets you pay for things with cash (via
checks).

Any help would be greatly appreciated! We cannot figure this out.

Thanks,
Joe Rojas





[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/.>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
<http://groups.yahoo.com/group/vantage/messages>
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
<http://groups.yahoo.com/group/vantage/links>
Yahoo! Groups Links






[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links
9
Hi James,

Could you send me the procedure as well? We would very much
appreciate it! my email is vweisman@...

Thanks in advance!

--- In vantage@yahoogroups.com, "Joe Rojas" <jrojas@...> wrote:
>
> Hello,
>
> We are struggling with how to deal with our American Express Card
in Vantage.
> Here are the scenarios:
>
> We sometimes pay a PO for a supplier using our AMEX.
>
> Some employees have a corporate AMEX card which is for work use
only and all these charges need to hit the correct GL account.
>
> The monthly AMEX bill contains a combination of employee work
charges and PO payments.
>
> Questions:
> Who do other people handle this?
> How do we enter an AMEX bill and have each line on the bill hit
the correct GL account?
> How do the PO/Invoice get "paid" if it is already paid with the
AMEX and not with a check?
>
> It seems as though Vantage only lets you pay for things with cash
(via checks).
>
> Any help would be greatly appreciated! We cannot figure this out.
>
> Thanks,
> Joe Rojas
>
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
10
Hi -

We settled on a different solution than the ones I've read here.

We enter the PO to AMEX, with a purchase point being the true vendor.
This works really well for us. The purchase order prints with the
Purchase Point and the receipt is to AMEX, so it can be pulled into A/P.
This eliminates a lot of misc invoices and clearing account issues.
True, some of the reports and trackers show items being purchased from
AMEX, but it is an easy task to then look at the purchase point.

Pam
Metro

________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Joe Rojas
Sent: Tuesday, November 07, 2006 1:36 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Entering an AMEX bill



Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and
all these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges
and PO payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the
correct GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not with a check?

It seems as though Vantage only lets you pay for things with cash (via
checks).

Any help would be greatly appreciated! We cannot figure this out.

Thanks,
Joe Rojas





[Non-text portions of this message have been removed]






[Non-text portions of this message have been removed]
11
James,



Could you please forward me a copy also? - rcolglazier@...



Thanks,


Roger



_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
James Martin Jr.
Sent: Tuesday, November 07, 2006 3:40 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill



Joe,

This is how we do it too, except we just use the Suspense Account as the
clearing account. I have a detailed procedure for our AP person if you
would like it emailed off-line.

James

-----Original Message-----
From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf
Of Geary, Stephanie
Sent: Tuesday, November 07, 2006 1:01 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: RE: [Vantage] Entering an AMEX bill

We had this same problem when we first started with Vantage. You have
to use a credit card clearing account. You post the AmExp charge amount
to the Credit card clearing account number and then create a dummy
invoice against your PO post it and then adjust it out to the credit
card clearing account. This was Epicor suggestion.

________________________________

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf
Of Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: [Vantage] Entering an AMEX bill

Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and
all these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges
and PO payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the
correct GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not with a check?





[Non-text portions of this message have been removed]
12
Could I have a copy as well? m.kirby@...





Sincerely,



Mitchell Kirby

Riten Industries, Inc.

<http://www.riten.com/> www.riten.com



740-333-8719 Direct

800-338-0027 Sales

800-338-0717 FAX

_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Roger Colglazier
Sent: Wednesday, November 08, 2006 9:11 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill



James,

Could you please forward me a copy also? - rcolglazier@
<mailto:rcolglazier%40flexial.com> flexial.com

Thanks,

Roger

_____

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf Of
James Martin Jr.
Sent: Tuesday, November 07, 2006 3:40 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: RE: [Vantage] Entering an AMEX bill

Joe,

This is how we do it too, except we just use the Suspense Account as the
clearing account. I have a detailed procedure for our AP person if you
would like it emailed off-line.

James

-----Original Message-----
From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf
Of Geary, Stephanie
Sent: Tuesday, November 07, 2006 1:01 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: RE: [Vantage] Entering an AMEX bill

We had this same problem when we first started with Vantage. You have
to use a credit card clearing account. You post the AmExp charge amount
to the Credit card clearing account number and then create a dummy
invoice against your PO post it and then adjust it out to the credit
card clearing account. This was Epicor suggestion.

________________________________

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf
Of Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: [Vantage] Entering an AMEX bill

Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and
all these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges
and PO payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the
correct GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not with a check?

[Non-text portions of this message have been removed]





[Non-text portions of this message have been removed]
13
Trish, the problem with changing the vendor after sending out the PO is
that when using the purchase advisor, you will have a problem knowing
who you actually bought the materials from. This will give you issues
when generating RFQ's using the wizard and general vendor/price
evaluation.

As indicated previously, add an A/P Account for Credit Card Payables
with the proper accounts (Credit Card Charges [Liability]). Post PO's,
receipts and when entering invoices from the vendors use the Credit Card
Payables. When reviewing this account, you will see what items you have
received/invoiced that you have not received the CC bill for.

Upon receipt of the credit card bill, enter the bill in total with the
expense account being the credit card liability account.

All that's left is to adjust the open vendor invoices in the Credit Card
payables for those items on the credit card bill. Adjust thin invoices
into the cc liabilities as well.

The ledger entries will be:

* Invoice Entry: Expense Account -> CC
Liability [Purchase Journal]
* CC Invoice Entry: CC Liability -> A/P Trade (Add CC
Bill to Trade A/P) [Adjustments Journal]
* Invoice Adjustments: CC Liability -> CC Liability (Wash Out
CC A/P) [Purchase Journal]
* Payment to CC Company: A/P Trade -> Cash [Disbursments Journal]

Note: Do not code the CC Liability account as a system account.
--- In vantage@yahoogroups.com, "Tricia Simon" <t.simon@...> wrote:
>
> Joe,
>
> **How do the PO/Invoice get "paid" if it is already paid with the AMEX
and
> not with a check?**
>
> When we create the PO, it is to the "true" supplier (ie. ABC Company).
> After it is faxed to the company, our Purchasing Agent goes in and
changes
> the vendor to the credit card company (ie Amex). When the credit card
bill
> comes in, we key in the received PO and thus clear it. All other
charges
> are just keyed in as misc receipts with the correct a/c number.
>
> HTH! :)
>
> Tricia Simon, Controller
> Riten Industries, Inc.
> 800-338-0027
>
> -----Original Message-----
> From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On
Behalf Of
> Joe Rojas
> Sent: Tuesday, November 07, 2006 2:36 PM
> To: vantage@yahoogroups.com
> Subject: [Vantage] Entering an AMEX bill
>
> Hello,
>
> We are struggling with how to deal with our American Express Card in
> Vantage.
> Here are the scenarios:
>
> We sometimes pay a PO for a supplier using our AMEX.
>
> Some employees have a corporate AMEX card which is for work use only
and all
> these charges need to hit the correct GL account.
>
> The monthly AMEX bill contains a combination of employee work charges
and PO
> payments.
>
> Questions:
> Who do other people handle this?
> How do we enter an AMEX bill and have each line on the bill hit the
correct
> GL account?
> How do the PO/Invoice get "paid" if it is already paid with the AMEX
and not
> with a check?
>
> It seems as though Vantage only lets you pay for things with cash (via
> checks).




[Non-text portions of this message have been removed]
14
Hi Tricia!,



So are you saying that the non inventory items that are on our AMEX bill
show be itemized on a PO as type "Other" and then received?

If this is correct, did you create a part class for every GL Account?

Looking at the PO entry screen, I don't see a method for entering a GL
Account except by way of a part class.



Thanks,

Joe Rojas

IT Manager

TNCO, Inc.

781-447-6661 x7506

jrojas@...



________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Tricia Simon
Sent: Tuesday, November 07, 2006 4:57 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill



Joe,

The GL number is entered when the PO is created.... Just handle it like
all
other purchase orders....

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027

-----Original Message-----
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Joe Rojas
Sent: Tuesday, November 07, 2006 3:52 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Entering an AMEX bill

Thanks for the replies Stephanie and Tricia!

Tricia,

This approach sounds interesting.
Could you expand a little more on the misc receipts procedure?
We went to Shipping/Receiving - > Receipt Entry but when we did an Other
Material Receipt, we could not see a place to enter the GL account.

Thanks!
Joe Rojas

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> on
behalf of Tricia Simon
Sent: Tue 11/7/2006 3:19 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Entering an AMEX bill

Joe,

**How do the PO/Invoice get "paid" if it is already paid with the AMEX
and
not with a check?**

When we create the PO, it is to the "true" supplier (ie. ABC Company).
After it is faxed to the company, our Purchasing Agent goes in and
changes
the vendor to the credit card company (ie Amex). When the credit card
bill
comes in, we key in the received PO and thus clear it. All other charges
are just keyed in as misc receipts with the correct a/c number.

HTH! :)

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027

-----Original Message-----
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Entering an AMEX bill

Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and
all
these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges
and PO
payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the
correct
GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not
with a check?

It seems as though Vantage only lets you pay for things with cash (via
checks).

Any help would be greatly appreciated! We cannot figure this out.

Thanks,
Joe Rojas

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
<http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/> >
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
<http://groups.yahoo.com/group/vantage/messages>
<http://groups.yahoo.com/group/vantage/messages
<http://groups.yahoo.com/group/vantage/messages> >
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
<http://groups.yahoo.com/group/vantage/links>
<http://groups.yahoo.com/group/vantage/links
<http://groups.yahoo.com/group/vantage/links> >
Yahoo! Groups Links

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
<http://groups.yahoo.com/group/vantage/messages>
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
<http://groups.yahoo.com/group/vantage/links>
Yahoo! Groups Links





[Non-text portions of this message have been removed]
15
To assign a specific GL account that you don't have a class assigned for
click on the Update button on the release section. You can then assign a GL
account number for that specific line. If there is a class assigned it will
not allow you to change the GL account.

Jim


_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Joe Rojas
Sent: Wednesday, November 08, 2006 10:52 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill



Hi Tricia!,

So are you saying that the non inventory items that are on our AMEX bill
show be itemized on a PO as type "Other" and then received?

If this is correct, did you create a part class for every GL Account?

Looking at the PO entry screen, I don't see a method for entering a GL
Account except by way of a part class.

Thanks,

Joe Rojas

IT Manager

TNCO, Inc.

781-447-6661 x7506

jrojas@tnco- <mailto:jrojas%40tnco-inc.com> inc.com

________________________________

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf
Of Tricia Simon
Sent: Tuesday, November 07, 2006 4:57 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: RE: [Vantage] Entering an AMEX bill

Joe,

The GL number is entered when the PO is created.... Just handle it like
all
other purchase orders....

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027

-----Original Message-----
From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Joe Rojas
Sent: Tuesday, November 07, 2006 3:52 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Entering an AMEX bill

Thanks for the replies Stephanie and Tricia!

Tricia,

This approach sounds interesting.
Could you expand a little more on the misc receipts procedure?
We went to Shipping/Receiving - > Receipt Entry but when we did an Other
Material Receipt, we could not see a place to enter the GL account.

Thanks!
Joe Rojas

________________________________

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com> on
behalf of Tricia Simon
Sent: Tue 11/7/2006 3:19 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Entering an AMEX bill

Joe,

**How do the PO/Invoice get "paid" if it is already paid with the AMEX
and
not with a check?**

When we create the PO, it is to the "true" supplier (ie. ABC Company).
After it is faxed to the company, our Purchasing Agent goes in and
changes
the vendor to the credit card company (ie Amex). When the credit card
bill
comes in, we key in the received PO and thus clear it. All other charges
are just keyed in as misc receipts with the correct a/c number.

HTH! :)

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027

-----Original Message-----
From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Entering an AMEX bill

Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and
all
these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges
and PO
payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the
correct
GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not
with a check?

It seems as though Vantage only lets you pay for things with cash (via
checks).

Any help would be greatly appreciated! We cannot figure this out.

Thanks,
Joe Rojas

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups. <http://groups.yahoo.com/group/vantage/files/.>
yahoo.com/group/vantage/files/.
<http://groups. <http://groups.yahoo.com/group/vantage/files/>
yahoo.com/group/vantage/files/>
<http://groups. <http://groups.yahoo.com/group/vantage/files/.>
yahoo.com/group/vantage/files/.
<http://groups. <http://groups.yahoo.com/group/vantage/files/>
yahoo.com/group/vantage/files/> >
(2) To search through old msg's goto:
http://groups. <http://groups.yahoo.com/group/vantage/messages>
yahoo.com/group/vantage/messages
<http://groups. <http://groups.yahoo.com/group/vantage/messages>
yahoo.com/group/vantage/messages>
<http://groups. <http://groups.yahoo.com/group/vantage/messages>
yahoo.com/group/vantage/messages
<http://groups. <http://groups.yahoo.com/group/vantage/messages>
yahoo.com/group/vantage/messages> >
(3) To view links to Vendors that provide Vantage services goto:
http://groups. <http://groups.yahoo.com/group/vantage/links>
yahoo.com/group/vantage/links
<http://groups. <http://groups.yahoo.com/group/vantage/links>
yahoo.com/group/vantage/links>
<http://groups. <http://groups.yahoo.com/group/vantage/links>
yahoo.com/group/vantage/links
<http://groups. <http://groups.yahoo.com/group/vantage/links>
yahoo.com/group/vantage/links> >
Yahoo! Groups Links

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups. <http://groups.yahoo.com/group/vantage/files/.>
yahoo.com/group/vantage/files/.
<http://groups. <http://groups.yahoo.com/group/vantage/files/>
yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups. <http://groups.yahoo.com/group/vantage/messages>
yahoo.com/group/vantage/messages
<http://groups. <http://groups.yahoo.com/group/vantage/messages>
yahoo.com/group/vantage/messages>
(3) To view links to Vendors that provide Vantage services goto:
http://groups. <http://groups.yahoo.com/group/vantage/links>
yahoo.com/group/vantage/links
<http://groups. <http://groups.yahoo.com/group/vantage/links>
yahoo.com/group/vantage/links>
Yahoo! Groups Links

[Non-text portions of this message have been removed]







[Non-text portions of this message have been removed]
16
--- In vantage@yahoogroups.com, "Charlie Smith" <CSmith@...> wrote:
>
>
> Trish, the problem with changing the vendor after sending out the
PO is
> that when using the purchase advisor, you will have a problem
knowing
> who you actually bought the materials from. This will give you
issues
> when generating RFQ's using the wizard and general vendor/price
> evaluation.
>
> As indicated previously, add an A/P Account for Credit Card
Payables
> with the proper accounts (Credit Card Charges [Liability]). Post
PO's,
> receipts and when entering invoices from the vendors use the
Credit Card
> Payables. When reviewing this account, you will see what items you
have
> received/invoiced that you have not received the CC bill for.
>
> Upon receipt of the credit card bill, enter the bill in total with
the
> expense account being the credit card liability account.
>
> All that's left is to adjust the open vendor invoices in the
Credit Card
> payables for those items on the credit card bill. Adjust thin
invoices
> into the cc liabilities as well.
>
> The ledger entries will be:
>
> * Invoice Entry: Expense Account -> CC
> Liability [Purchase Journal]
> * CC Invoice Entry: CC Liability -> A/P Trade
(Add CC
> Bill to Trade A/P) [Adjustments Journal]
> * Invoice Adjustments: CC Liability -> CC Liability
(Wash Out
> CC A/P) [Purchase Journal]
> * Payment to CC Company: A/P Trade -> Cash [Disbursments
Journal]
>
> Note: Do not code the CC Liability account as a system account.
> --- In vantage@yahoogroups.com, "Tricia Simon" <t.simon@> wrote:
> >
> > Joe,
> >
> > **How do the PO/Invoice get "paid" if it is already paid with
the AMEX
> and
> > not with a check?**
> >
> > When we create the PO, it is to the "true" supplier (ie. ABC
Company).
> > After it is faxed to the company, our Purchasing Agent goes in
and
> changes
> > the vendor to the credit card company (ie Amex). When the credit
card
> bill
> > comes in, we key in the received PO and thus clear it. All other
> charges
> > are just keyed in as misc receipts with the correct a/c number.
> >
> > HTH! :)
> >
> > Tricia Simon, Controller
> > Riten Industries, Inc.
> > 800-338-0027
> >
> > -----Original Message-----
> > From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On
> Behalf Of
> > Joe Rojas
> > Sent: Tuesday, November 07, 2006 2:36 PM
> > To: vantage@yahoogroups.com
> > Subject: [Vantage] Entering an AMEX bill
> >
> > Hello,
> >
> > We are struggling with how to deal with our American Express
Card in
> > Vantage.
> > Here are the scenarios:
> >
> > We sometimes pay a PO for a supplier using our AMEX.
> >
> > Some employees have a corporate AMEX card which is for work use
only
> and all
> > these charges need to hit the correct GL account.
> >
> > The monthly AMEX bill contains a combination of employee work
charges
> and PO
> > payments.
> >
> > Questions:
> > Who do other people handle this?
> > How do we enter an AMEX bill and have each line on the bill hit
the
> correct
> > GL account?
> > How do the PO/Invoice get "paid" if it is already paid with the
AMEX
> and not
> > with a check?
> >
> > It seems as though Vantage only lets you pay for things with
cash (via
> > checks).
>
>
>
>
> [Non-text portions of this message have been removed]
>


If you call support, they can send a step by step procedure on how
to deal with exactly this problem. It took us a few minutes to
figure out how to implement it, because it didn't seem intuitive,
but if you follow the instructions literally, it works quite well.
17
Could you also send me a copy of this?

Thank you,

Brad Jackson
bjackson@...


-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Mitchell Kirby
Sent: Wednesday, November 08, 2006 8:31 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill

Could I have a copy as well? m.kirby@...
<mailto:m.kirby%40riten.com>

Sincerely,

Mitchell Kirby

Riten Industries, Inc.

<http://www.riten.com/ <http://www.riten.com/> > www.riten.com

740-333-8719 Direct

800-338-0027 Sales

800-338-0717 FAX

_____

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Roger Colglazier
Sent: Wednesday, November 08, 2006 9:11 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Entering an AMEX bill

James,

Could you please forward me a copy also? - rcolglazier@
<mailto:rcolglazier%40flexial.com> flexial.com

Thanks,

Roger

_____

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf Of
James Martin Jr.
Sent: Tuesday, November 07, 2006 3:40 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: RE: [Vantage] Entering an AMEX bill

Joe,

This is how we do it too, except we just use the Suspense Account as the
clearing account. I have a detailed procedure for our AP person if you
would like it emailed off-line.

James

-----Original Message-----
From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf
Of Geary, Stephanie
Sent: Tuesday, November 07, 2006 1:01 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: RE: [Vantage] Entering an AMEX bill

We had this same problem when we first started with Vantage. You have
to use a credit card clearing account. You post the AmExp charge amount
to the Credit card clearing account number and then create a dummy
invoice against your PO post it and then adjust it out to the credit
card clearing account. This was Epicor suggestion.

________________________________

From: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
[mailto:vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com] On
Behalf
Of Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups <mailto:vantage%40yahoogroups.com> .com
Subject: [Vantage] Entering an AMEX bill

Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and
all these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges
and PO payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the
correct GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not with a check?

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]
18
Joe,

Most of what we'd order on a credit card is for the shop. We have a class
called "Shop Supplies" with a corresponding g/l. We also set up a few
others on a case-by-case basis. So, no....we didn't set up a part class for
EVERY g/l....we grouped it by use.

HTH

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027
-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Joe Rojas
Sent: Wednesday, November 08, 2006 11:52 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill

Hi Tricia!,



So are you saying that the non inventory items that are on our AMEX bill
show be itemized on a PO as type "Other" and then received?

If this is correct, did you create a part class for every GL Account?

Looking at the PO entry screen, I don't see a method for entering a GL
Account except by way of a part class.



Thanks,

Joe Rojas

IT Manager

TNCO, Inc.

781-447-6661 x7506

jrojas@...



________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Tricia Simon
Sent: Tuesday, November 07, 2006 4:57 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Entering an AMEX bill



Joe,

The GL number is entered when the PO is created.... Just handle it like
all
other purchase orders....

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027

-----Original Message-----
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Joe Rojas
Sent: Tuesday, November 07, 2006 3:52 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Entering an AMEX bill

Thanks for the replies Stephanie and Tricia!

Tricia,

This approach sounds interesting.
Could you expand a little more on the misc receipts procedure?
We went to Shipping/Receiving - > Receipt Entry but when we did an Other
Material Receipt, we could not see a place to enter the GL account.

Thanks!
Joe Rojas

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> on
behalf of Tricia Simon
Sent: Tue 11/7/2006 3:19 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Entering an AMEX bill

Joe,

**How do the PO/Invoice get "paid" if it is already paid with the AMEX
and
not with a check?**

When we create the PO, it is to the "true" supplier (ie. ABC Company).
After it is faxed to the company, our Purchasing Agent goes in and
changes
the vendor to the credit card company (ie Amex). When the credit card
bill
comes in, we key in the received PO and thus clear it. All other charges
are just keyed in as misc receipts with the correct a/c number.

HTH! :)

Tricia Simon, Controller
Riten Industries, Inc.
800-338-0027

-----Original Message-----
From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Joe Rojas
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Entering an AMEX bill

Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and
all
these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges
and PO
payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the
correct
GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and
not
with a check?

It seems as though Vantage only lets you pay for things with cash (via
checks).

Any help would be greatly appreciated! We cannot figure this out.

Thanks,
Joe Rojas

[Non-text portions of this message have been removed]

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[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
<http://groups.yahoo.com/group/vantage/messages>
(3) To view links to Vendors that provide Vantage services goto:
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<http://groups.yahoo.com/group/vantage/links>
Yahoo! Groups Links





[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links
19
Here is a response I have posted before. I would be interested to know if
anyone else has tried it; it works really well for us...







We have an AP account called "PAY BY CREDIT CARD". If we have vendors that
only accept credit cards, we set that up in Vendor Maintenance. We use this
AP account when entering invoices that will be paid with a credit card. That
way, when you print an aging report for that A/P account only, it SHOULD
match your credit card statement.



We also have a separate bank account set up for "paying" these invoices.
The cash account in Bank Account Maintenance is set to a liability account
named "CREDIT CARD PAYABLE". We pay the invoices using the manual checks
option. When an invoice is "paid", the Credit Card Payable account will be
credited. When we receive our monthly statement, we enter the invoice by
debiting this account. If all goes well, the balance of the account will
zero out every month.



By using this method, we are able to use the actual vendor on the PO (having
the history is important to us).



Kathleen S. Wetzel

Mauell Corporation

31 Old Cabin Hollow Road

Dillsburg, PA 17019

Phone: (717) 432-8686 x13

Fax: (717) 432-8688

Email: <mailto:mag@...> ksw@...



-----Original Message-----
From: Joe Rojas [mailto:jrojas@...]
Sent: Tuesday, November 07, 2006 2:36 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Entering an AMEX bill



Hello,

We are struggling with how to deal with our American Express Card in
Vantage.
Here are the scenarios:

We sometimes pay a PO for a supplier using our AMEX.

Some employees have a corporate AMEX card which is for work use only and all
these charges need to hit the correct GL account.

The monthly AMEX bill contains a combination of employee work charges and PO
payments.

Questions:
Who do other people handle this?
How do we enter an AMEX bill and have each line on the bill hit the correct
GL account?
How do the PO/Invoice get "paid" if it is already paid with the AMEX and not
with a check?

It seems as though Vantage only lets you pay for things with cash (via
checks).

Any help would be greatly appreciated! We cannot figure this out.

Thanks,
Joe Rojas





[Non-text portions of this message have been removed]





[Non-text portions of this message have been removed]