There is a recipe in Workato for Paylocity that I have been thinking about trying out for us. Not sure how that will integrate with our jobs yet. I haven’t figured out to reconcile our payroll records in Paylocity with our clock-in/outs in Epicor besides the cumbersome Excel spreadsheet that has been in use here since the Vantage days (long before I came on board).
Anyone familiar with integrating Epicor and Paylocity?
We were considering moving to Paycom but @MikeGross scared me off that idea a few years ago.
Doubt we’ll be integrating Kinetic/Paylocity…but never say never.
Our team members clock in/out at beginning/end of shift. They enter hours against specific jobs at each press/workcenter (browser MES on pretty plain Android tablets). Could be working more than one WC on a shift with different labor/burden rates…so might get a little messy for us.
@JMPCONJ I’ve written a script that compensates for multi-JobOp clocking and seems to package up laborhed/dtl into exactly what UKG needs, plus a bit of CostCenter distribution for Direct/Indirect labor and Dept transfers.
I’m working on an UKG interface wehre I can push labor data, but we’ve got to get our internal time approval/correction process nailed down so they don’ thave to edit in both systems. Our users are quite about their clocking discipline.
@PaulP - Love to collaborate a bit with folks doing UKG interfaces. Do you have any updates on the Webhooks? I’m getting the “it’s coming” still after two years. Are you intending to send labor transactions, or a file - per day, per week, per payperiod?
Maybe we break this off to an UKG Interface thread…
We currently have Paycor today, but have been looking at UKG in the future. We have the same issue with the clocking discipline. There are many records that get fixed and trying to send over the updates is challenging. We currently use the external payroll export for time, and APIs to pull over PTO from Paycor.
Do you send over hours or punch in / out? We are working to send the actual punches instead of hours so they can utilize some of the reporting/features in the payroll system
We like UKG - looked at Paycor, Paycom and UKG back a couple of years ago and chose Paycom. Twas a mistake for some many reasons. UKG is much better, but they’ve been promising WebHooks for so long and not delivering. I do have a workaround that one of the guys gave me if anyone is interested.
To be clear - I’m only starting on my Automation Studio journey to create this interface - so I’ve got nothing concrete/working just yet.
as for time/punches - we uploaded a full pay period of punches and everyone freaked out. The timecard display in UKG is nice, but not when it has 300 rows for a pay period (our folks clock in/out a lot). The script I wrote summarizes time by employee, Payroll date, cost-center, so I’m only loading in about 5 rows per day/person.
Ditto - no integration for us with Paylocity either. We’ve never tried to integrate timeclocks with our production systems (as I continue to knock on wood until my fingers break)
Not happening from my end. We’ve had enough problems with the timeclocks and the payroll providers by themselves over the years, we don’t need to bring in ERP to complicate matters. I can understand that it’d be useful in certain environments/situations. Ours is not one of them.
My company also uses Paylocity. We have Paylocity send a spreadsheet with employee hours every day to our server that we process/format and dump into a UD table. Those numbers are then used to calculate employee efficiency and productivity info by comparing it against epicor hours. Nothing from Epicor makes its way back to Paylocity, just a one way data dump every day.
We moved to UKG just over a year ago and we upload a CSV file for payroll (we are on E9 currently). I created a report to export the data based on a time period in specific columns, it’s only summary information for pay, detailed labor entries remain in Epicor but PTO is also entered in Epicor and passed to UKG. When we implemented the payroll module in UKG we worked with their consultant, asked what options were available and what data we wanted to be visible in UKG. The accounting team likes it and I get a direct deposit every other week, so we must have done something right.
Have not started looking into this with Kinetic yet but it’s a really important piece as I would like to get paid!
We’re doing it manually right now too - file upload with summary time data. Differently, we chose to do PTO in UKG (accruals and all that), but the PTO doesn’t show up in Kineitic - so that’s on the list.
Id’ be happy to compare notes if/when it works for you, until then - join us on the other thread (see above) to talk about this stuff. I’m hoping the subgroup of UKG/Kinetic folks can be of service to each other
about their clocking discipline.