How to fix duplicate posted AP invoice

Epicor ERP 9
1

Hi,

I’m trying to unwind an AP mess made by our temp accountant while we shop for a real one…

The original invoice was duplicated due to inconsistent formatting, one with dashes, one with slashes.

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Then an attempt to fix was made using the AP adjustment, but I can’t really make sense of what that did. Here are the GL transactions.

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I tried to use the GL Account Summary report to review, but I can’t really make sense of this as there are more transactions than I thought I would find.

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Once this is sorted, what is the best way to remedy this should it happen again?

Thank you for reading.

2

When AP Invoice is made (assuming it as Misc.) GL Entry would be Dr- Expense and Cr - AP Payable, so when you have made AP Adjustment then write-off account should have been Expense account, which will result in Dr-AP Payable and Cr-Expense, which effectively nullify the Invoice. Looks like you have selected AP account again in write-off.

AP Invoice is user enterable and above cases are valid cases, if you need some control on this suggest to write a BPM on AP Invoice entry screen.

1 Like
3

Thanks, Rakesh.