We currently generate purchase orders to suppliers for tooling modifications related to molded parts. The cost for these modifications can vary, ranging from a few dollars to several thousand dollars. These costs are recorded as expenses. Is it possible to create a purchase order that includes a miscellaneous charge at the header and allows for receiving the order once the modification is completed by the supplier? We may or may not receive samples related to the modified tool, so the purchase order would solely reflect the miscellaneous charge at the header.
If the purchase order is not received it remains open until someone from accounts payable notifies the buyer. As the buyer may not know that the Modification has been completed.
No quite following here, do you mean a PO with just a misc charge on the header and no lines?
POs will do misc charges on the header and the lines.
I did a quick test based on what I understood.
You can’t approve a PO with no lines and just a misc charge on the header however you can to this
- Create PO
- Add Header misc charge
- Add a line for “other”
- Fill in the part and description with qty of 1 and no cost
- Approve
- Receive the PO
- Raise the Invoice for the PO and add in 1 receipt line.
- Navigate to the Line Misc charges tab
- Retrieve the misc charge
- Add PO Misc Charges to Invoice Line
- You would to code the Invoice to the correct GL accounts where appropriate.
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Agreed, did this and it works. Just need to run by my CFO.