Off Topic - Manufacturers Tag index

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My controller and president are trying to figure out how to set up the
following:

They quote an order. A year later the customer calls to place the order.
How do we have a 'standard' way to mark up these quotes. The controller
asked me to ask what others are doing and if anyone is using a
'Manufacturers Tag Index' for marking up? I don't even know what that is.

If anyone has any feedback, I would appreciate it...

Thanks,

Sarah