OT: IT Storage

Yahoo Archive
1
Wow, I envy you.

Sounds like a great system. Much better than an investigation every time
you need a cd or a driver.

Frank Zeigafuse
Innovative Office Products
General Manager
Direct Phone: 610-559-6369
Email: fzeigafuse@...

Visit www.one.org to see how the world can be changed one person at a time.



-----Original Message-----
From: Lydia Coffman [mailto:lcoffman@...]
Sent: Thursday, June 09, 2005 3:24 PM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] OT: IT Storage


For what it is worth: All network software is kept (original packaging) in
a locked file cabinet, filed alphabetically by the name of the software. Our
hardware system consultant has a book at their site with all software info
(purchase dates, keys, and so on), so if we had a devastating catastrophe,
we could still get copies of our software from the manufacturer. Fire or
earthquake are our two biggest possibilities (So California), system folks
are far enough away that I can sleep at night.

I have hanging files for each computer system, both the person's name and
the computer name is on the folder, filed by person's last name. If the
person leaves, it's easy to change the name and re-file. Filed by computer
name seems logical, but then I have to have a list of what goes with whom.
Any software, printer install cd's etc that are specific for that system are
filed in that folder. No guessing about whether this is the right printer
install for that computer. I used to keep all
printer/monitor/mouse/keyboard etc... filed as Printer/monitor etc. It made
me crazy. Also, all the license info is then filed with each system. We
officially have no systems on our network that are not Dells, so the service
tag info is with all the other info on the system (including a copy of the
original packing slip listing amount of memory, type, etc). Dell has all of
this info on their web-site, and you can go in and add user names and so
on--but if the pie truck hits me on the way to work,
NO ONE would think of looking on the Dell web site for info.

Each server also has a folder and I keep info about service/changes/upgrades
and so on in there.

It would be great to be paperless, but with the idea that an audit could
happen, I feel like it's better to have EVERYTHING. This is why computer
people are such pack-rats -- as soon as you let some paper or CD out of your
clutches, somebody shows up at the door and wants/needs it.

Best thing for me is that NO ONE ELSE digs through the filing cabinets in my
area.

My 2 bits.
Lydia

-----Original Message-----
From: Juliet Martin [mailto:jmartin@...]
Sent: Thursday, June 09, 2005 11:45 AM
To: VANTAGE@...
Subject: [Vantage] OT: IT Storage


We are looking at implementing an organization system for our Server Room
and IT storage that (hopefully) will work this time. :-)

What do you keep of your software purchases? Do you keep all the original
packaging? How do you sort them? Do you sort by software name or by
pc/department?

Does anyone know of a good product to store CDs? Do you even keep CDs with
the internet being such a wonderful source for new drivers and installs?

Thanks in advance.


Juliet Martin
Information Manager
Rosenboom Machine & Tool, Inc.
Sheldon, IA 51201
712-324-4854 x1217



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links
2
We are looking at implementing an organization system for our Server Room and IT storage that (hopefully) will work this time. :-)

What do you keep of your software purchases? Do you keep all the original packaging? How do you sort them? Do you sort by software name or by pc/department?

Does anyone know of a good product to store CDs? Do you even keep CDs with the internet being such a wonderful source for new drivers and installs?

Thanks in advance.


Juliet Martin
Information Manager
Rosenboom Machine & Tool, Inc.
Sheldon, IA 51201
712-324-4854 x1217
3
For what it is worth: All network software is kept (original packaging) in
a locked file cabinet, filed alphabetically by the name of the software.
Our hardware system consultant has a book at their site with all software
info (purchase dates, keys, and so on), so if we had a devastating
catastrophe, we could still get copies of our software from the
manufacturer. Fire or earthquake are our two biggest possibilities (So
California), system folks are far enough away that I can sleep at night.

I have hanging files for each computer system, both the person's name and
the computer name is on the folder, filed by person's last name. If the
person leaves, it's easy to change the name and re-file. Filed by computer
name seems logical, but then I have to have a list of what goes with whom.
Any software, printer install cd's etc that are specific for that system are
filed in that folder. No guessing about whether this is the right printer
install for that computer. I used to keep all
printer/monitor/mouse/keyboard etc... filed as Printer/monitor etc. It made
me crazy. Also, all the license info is then filed with each system. We
officially have no systems on our network that are not Dells, so the service
tag info is with all the other info on the system (including a copy of the
original packing slip listing amount of memory, type, etc). Dell has all of
this info on their web-site, and you can go in and add user names and so
on--but if the pie truck hits me on the way to work,
NO ONE would think of looking on the Dell web site for info.

Each server also has a folder and I keep info about service/changes/upgrades
and so on in there.

It would be great to be paperless, but with the idea that an audit could
happen, I feel like it's better to have EVERYTHING. This is why computer
people are such pack-rats -- as soon as you let some paper or CD out of your
clutches, somebody shows up at the door and wants/needs it.

Best thing for me is that NO ONE ELSE digs through the filing cabinets in my
area.

My 2 bits.
Lydia

-----Original Message-----
From: Juliet Martin [mailto:jmartin@...]
Sent: Thursday, June 09, 2005 11:45 AM
To: VANTAGE@...
Subject: [Vantage] OT: IT Storage


We are looking at implementing an organization system for our Server Room
and IT storage that (hopefully) will work this time. :-)

What do you keep of your software purchases? Do you keep all the original
packaging? How do you sort them? Do you sort by software name or by
pc/department?

Does anyone know of a good product to store CDs? Do you even keep CDs with
the internet being such a wonderful source for new drivers and installs?

Thanks in advance.


Juliet Martin
Information Manager
Rosenboom Machine & Tool, Inc.
Sheldon, IA 51201
712-324-4854 x1217
4
This was exactly what I was looking for. I have been the sole network admin at any place I have worked so I had no frame of reference other than my own.

Thank you for your in-depth reply,

Juliet


-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com]On Behalf
Of Lydia Coffman
Sent: Thursday, June 09, 2005 2:24 PM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] OT: IT Storage


For what it is worth: All network software is kept (original packaging) in
a locked file cabinet, filed alphabetically by the name of the software.
Our hardware system consultant has a book at their site with all software
info (purchase dates, keys, and so on), so if we had a devastating
catastrophe, we could still get copies of our software from the
manufacturer. Fire or earthquake are our two biggest possibilities (So
California), system folks are far enough away that I can sleep at night.

I have hanging files for each computer system, both the person's name and
the computer name is on the folder, filed by person's last name. If the
person leaves, it's easy to change the name and re-file. Filed by computer
name seems logical, but then I have to have a list of what goes with whom.
Any software, printer install cd's etc that are specific for that system are
filed in that folder. No guessing about whether this is the right printer
install for that computer. I used to keep all
printer/monitor/mouse/keyboard etc... filed as Printer/monitor etc. It made
me crazy. Also, all the license info is then filed with each system. We
officially have no systems on our network that are not Dells, so the service
tag info is with all the other info on the system (including a copy of the
original packing slip listing amount of memory, type, etc). Dell has all of
this info on their web-site, and you can go in and add user names and so
on--but if the pie truck hits me on the way to work,
NO ONE would think of looking on the Dell web site for info.

Each server also has a folder and I keep info about service/changes/upgrades
and so on in there.

It would be great to be paperless, but with the idea that an audit could
happen, I feel like it's better to have EVERYTHING. This is why computer
people are such pack-rats -- as soon as you let some paper or CD out of your
clutches, somebody shows up at the door and wants/needs it.

Best thing for me is that NO ONE ELSE digs through the filing cabinets in my
area.

My 2 bits.
Lydia

-----Original Message-----
From: Juliet Martin [mailto:jmartin@...]
Sent: Thursday, June 09, 2005 11:45 AM
To: VANTAGE@...
Subject: [Vantage] OT: IT Storage


We are looking at implementing an organization system for our Server Room
and IT storage that (hopefully) will work this time. :-)

What do you keep of your software purchases? Do you keep all the original
packaging? How do you sort them? Do you sort by software name or by
pc/department?

Does anyone know of a good product to store CDs? Do you even keep CDs with
the internet being such a wonderful source for new drivers and installs?

Thanks in advance.


Juliet Martin
Information Manager
Rosenboom Machine & Tool, Inc.
Sheldon, IA 51201
712-324-4854 x1217



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and Crystal Reports and other 'goodies', please goto: http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto: http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto: http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links