Purchase of items that are expensed

Scott, on your option #1 - do not add parts to the part master.....but
create part classes that generate a debit to an expense account.....you've
lost me on how this works...please elaborate. So, the purchasing agent has
to type up all the information each time he/she buys the item, there's no
history of purchases, and purchasing something not in the part master can
use a part class?


Deb Wilmoth
Controller
Reeder & Kline Machine Company, Inc.
Vantage 5.0


-----Original Message-----
From: Lepley, Scott A. [mailto:sal@...]
Sent: Monday, September 23, 2002 8:29 AM
To: 'vantage@yahoogroups.com'
Subject: RE: [Vantage] Purchase of items that are expensed


Paul:

I believe you have two choices here.

1. Do not add the parts to your part master. Create part classes that
will generate a debit to an expense account when the receipt is entered.
Use these part classes in your purchase orders.
2. Add the parts to your part master. Create reason codes that will
generate a debit to an expense account when a material issuance is entered.
Use these reason codes in miscellaneous inventory issues.

Regards,
Scott



[Non-text portions of this message have been removed]
We currently do not post inventory transactions to our G/L but are looking to do this soon. I have a question with regard to the purchase of items that are expensed when purchase like screws and packaging boxes. These items are purchased using a PO, the items are received when they come in and then A/P uses the receipt for invoicing. Since these items are never issued how do you get them off of a stock status report? Doing a quantity adjustment would create a duplicate entry as the $'s were already expensed.

I submitted the following to Epicor in this regard:

Page ID 8089MPS

Issue:

The part master record for a part should have an extra button in addition to
nonstock, titled expense. So when the part is purchased and received, it
will not increase onhand qty and the transaction would be recorded as an
expense.

If you think this to be a worthwhile enhancement please contact Epicor and attach your company to this ID #.

I would appreciate any insight as to how others are handling this situation especially for those who are using the Inv/GL interface.


Paul E. Pachniak
Accounting Manager
Ace Precision Machining Corporation
Email: paul.pachniak@...
Phone: 1-262-252-4003 (ext 114)
Paul:

I believe you have two choices here.

1. Do not add the parts to your part master. Create part classes that
will generate a debit to an expense account when the receipt is entered.
Use these part classes in your purchase orders.
2. Add the parts to your part master. Create reason codes that will
generate a debit to an expense account when a material issuance is entered.
Use these reason codes in miscellaneous inventory issues.

Regards,
Scott

-----Original Message-----
From: Paul Pachniak [mailto:paul.pachniak@...]
Sent: Monday, September 23, 2002 9:00 AM
To: Vantage Group List (E-mail)
Subject: [Vantage] Purchase of items that are expensed

We currently do not post inventory transactions to our G/L but are looking
to do this soon. I have a question with regard to the purchase of items
that are expensed when purchase like screws and packaging boxes. These
items are purchased using a PO, the items are received when they come in and
then A/P uses the receipt for invoicing. Since these items are never issued
how do you get them off of a stock status report? Doing a quantity
adjustment would create a duplicate entry as the $'s were already expensed.

I submitted the following to Epicor in this regard:

Page ID 8089MPS

Issue:

The part master record for a part should have an extra button in addition to
nonstock, titled expense. So when the part is purchased and received, it
will not increase onhand qty and the transaction would be recorded as an
expense.

If you think this to be a worthwhile enhancement please contact Epicor and
attach your company to this ID #.

I would appreciate any insight as to how others are handling this situation
especially for those who are using the Inv/GL interface.

Paul E. Pachniak
Accounting Manager
Ace Precision Machining Corporation
Email: paul.pachniak@...
Phone: 1-262-252-4003 (ext 114)




[Non-text portions of this message have been removed]