Purchase orders for services and maintnance

Hello,

we are currently making PO’s for services and IT purchases.
we are wondering if there is a another way to manage these instead of making a PO. because we have to receive the PO to close it out.

Can you buy to “Other” instead of to “Inventory”? That is what our Purchasing dept does for many of our IT purchases. Seems to work decently enough for them.

You can create misc invoices in AP Invoice Entry and skip the PO process.

What do you mean by “manage these”? If you want to know what you’ve purchased, who purchased it, etc., then the suggestion by @TomAlexander will let you continue to use POs but not have to receive them to inventory. You can also add in the requisition process (if you have it) to let users request things either for existing part numbers or not (typical for IT purchases) and be able to establish an approval process before creating a PO to purchase.

If you just need to record that something was purchased, like IT buying things on a credit cart, the suggestion by @zwilli526 to create misc invoices in AP would be more simple.

How would AP know to pay something if not received?

How would purchasing follow up on open POs if the system was full of open POs?

How would you prevent people from buying things for themselves and not the company?

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Hi, i think this a vit of missing functionality tbh. For certain purchase orders, theree should be the functionality to match back from the invoice.

I agree @enbw. There are certain recurring items like utilities, facilities care (mowing/snow removal, …), and rent that should have a PO but only require some approval to take the place of receiving for the three-way match.