Hi Fellow Users,
My CFO would like to know what best practices are out there to remove unvouchered POs. We received and paid for merchandise however the PO is still open. Is there a way to delete?
Hi Rob
Just thinking out loud how this could happen and how to fix it…
#1 You received against the PO, this created an unvouchered receipt but then a manual voucher to pay the vendor was created instead using the convert PO to voucher function.
#2 You over-received (typically double receive) the PO, a payment was made against the first receipt but leaving the overage receipt unvouchered.
These are the most common situations that I can think of but there may be others. Each situation will require a different process to resolve. If you’d like to engage our assistance, please reach out and our accounting expert can guide you.
You can always just CLOSE the purchase order. This will remove it from any open PO reporting and any unreceived items will just be ignored.
If there have been receipts against the purchase order, you cannot DELETE it.
As far as any open AP issues, as @TFAjudson says, it depends on what they are and how you want them to turn out.