Supplier sent check for AP debit memos: best way to apply

Epicor ERP 10
1

We have some debit memos posted in AP that we have discovered were paid with checks from the Suppliers. What is the best way (or any way) to clear up AP debit memos AND AR misc. unapplied cash?
I was hoping for something other than a ‘dummy’ invoice in AP, and have no idea how to handle on the AR side. Thanks in advance! :slight_smile:

2

@mel1
You can explore “AR/AP Netting Settlement” functionality.
(available in version 10.2.600)

3

Here is a note I found. I cant remember when I did this - but test it out.
Regards

Create a cash receipts group just for debit notes?
You can limit a cash receipts group so that it will only process . This will let you quickly enter, process, and then post these transactions.
This feature is set up through two programs - The Bank Account Maintenance program and the Cash Receipts Entry program. Click on a link below to learn about what you do in each program:
Bank Account Setup
You first must set up a debit note bank account. This special account is not linked to a bank. Instead, this bank account only allows you to select a cash receipts journal. This journal is then used to record the debit note transactions. To do this:

  1. Launch the Bank Account Maintenance program.
  2. To create a new account, click the New button on the Standard Toolbar.
  3. In the Account field, enter an identifier for this account. For example: DEBIT
  4. Next in the Description field, enter a concise explanation for this account. For example: Debit Notes Account
  5. Select the Debit Notes Only check box. Notice that most of the fields on this sheet are no longer active.
  6. From the Cash Receipts list, select the cash receipts journal that will record the debit note transactions within this new account.
  7. When you finish, click Save on the Standard Toolbar.
    Cash Receipt Entry - Group Setup
    Now you are ready to use this bank account on an entry group within the Cash Receipts Entry program. Here’s how:
  8. Launch the Cash Receipts Entry program.
  9. To create a new group, click the New button on the Standard Toolbar.
  10. In the Group field, enter an identifier for the debit note group. For example, DN042010.
  11. Now click on the Bank Account list and select the Debit Note Account you created.
  12. Select the Transaction Date you need for the group.
  13. Click Save on the Standard Toolbar.
  14. Next, click the Down Arrow next to the New button; select the New Invoice Payment command.
  15. Enter the invoice payment.
  16. Once again, click the Down Arrow next to the New button; select the New Debit Note command.
  17. Enter the debit note.
  18. When you finish, click Save on the Standard Toolbar.
    Repeat steps 9-11 to continue entering the debit notes you need. After you enter all the debit notes, you can post them to your general ledger.
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4

Thank you for this suggestion. We don’t currently have netting functionality enabled, but are now discussing with IT about implementing. Have a nice weekend. :slight_smile:

5

Thank you for this…and such great detailed instructions! Have a nice weekend. :slight_smile:

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