Wrong Supplier on a PO / Receiving Report

Epicor ERP 10
1

Our Purchasing Rep entered the wrong supplier on a PO (the 2 vendors are nearly identical in name). It has been received, and I of course didn’t realize it until I got the invoice and noticed that it did not match the information on the PO or receiving report.

This has not been invoiced in Epicor, and no check has been cut. However, it has been received and consumed in the system (in other words, it cannot be unreceived because it would put the inventory at a negative balance).

Question is: is there a way to change the supplier on a PO at this point?

Thanks to all in advance.

2

You could
A) Temporarily allow the quantity to go negative, unreceive, fix the PO, receive again. No net change to the quantity after fixes are complete
Or
B) Create a new PO with the correct vendor, receive, then unreceive the original and void the PO.

In either case, the original receipt has to be backed out. Option B would prevent inventory from going negative.

1 Like
3

I appreciate the quick follow-up Zack. This is what I get when I try to unreceive the inventory:

image

It appears that I am incapable of unreceiving the PO. I’m also unsure of how to “void” a PO?

Grateful for your time/advice.

4

Check the part class assigned to part on the PO. Negative inventory its handled at the part class label. I think the options are Stop, Warn, None.

The error message you posted looks odd though, so you may have a custom BPM that is preventing negative inventory. Of you’re familiar with BPMs in your system, you could simply disable it. If your not familiar with BPMs, this could be more difficult, so…Option B…

You can void a PO from purchase order entry. Actions > order > close order. This closes all open lines and marks then void on the database.

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5

Is the “Class” field in Part Maintenance what you are referring to? While there are a lot of options, there are none that state “Stop”, “Warn”, or “None”. Unsure of what category I am looking for, and also how this effects the negative inventory.

image

If I’m in the wrong place, please let me know. This is all I could find!

6

1 Like
7

Thanks all, I figured out how to make a class and turn off the negative inventory reaction. I was able to unreceive the PO, edit the PO, rereceive and invoice it.

This has been INCREDIBLY valuable information and I know that this will be useful to know again in the future.

Thanks again!