I guess it all depend on how extensive your customizations are. Crystal
forms will have to be generated from scratch and so can be created
beforehand. Report Builder reports are usually too numerous to convert all
at once anyways and so probably should only be converted on as needed basis.
My experience is that a lot of the Report Builder reports that are written
are not being used. I would probably discuss this with your accounting
people some more, but my experience is that someone is bound to have their
hours adjusted or find something that is not right on their W2 form (like
address, deductions, etc) or just plain lose their W2 and need a new one
printed sometime later. I am not talking about a lot of problems, but if you
have to go back and change all the data even for a couple employees it can
be ugly, or just plain needs to be double-checked. I am not an accountant
either, but the IT department of one of my past employers ran into the same
problem with their Oracle forms and after throwing all kinds of effort into
it they finally printed the problematic W2s using a typewriter. (This is a
6000 employee company and it was couple hundred forms) Now having said all
that I said, I probably personally would do what you are planning on doing
anyways, but I would make it crystal clear to the financial guys the
consequences of any changes.
Oleg Tumarkin
Intelligent Systems Integration
(330) 335-5291
olegt@...
"Making Intelligent Use of Technology"
-----Original Message-----
From: Rick Spriggle [mailto:
rspriggle@...]
Sent: Thursday, November 15, 2001 2:04 PM
To:
vantage@yahoogroups.com
Subject: RE: [Vantage] 5.x and W2 forms
I'm a systems person and not an accountant, which is why I am asking. I'm
just curious what additional data needs entered after the first of the month
and what would need adjusted? Seems to me that after the final payroll of
the year is completed, all the YTD totals should be set.
Keep in mind that we are jumping three versions of Vantage plus adding a new
server. To convert a 1.3gb database from 3 to 4 to 5 to 5.1, change all
custom Crystal forms and report builder reports, plus install the client on
80 machines in a matter of a few days is a big job. The method behind the
madness is once the new server is in place we would like to move testing to
it so we can then at our leisure change the report builder reports and
install clients plus address any further issues before going live. Then
when we do go live it is only a matter of the database conversions.
Rick
> -----Original Message-----
> From: Oleg Tumarkin [mailto:olegt@...]
> Sent: Thursday, November 15, 2001 1:50 PM
> To: 'vantage@yahoogroups.com'
> Subject: RE: [Vantage] 5.x and W2 forms
>
>
> The thought I have regarding this is that if you go through
> the effort of
> converting all the data and verifying that it is correct you
> might as well
> go live on version 5.1. Besides, you'll have to wait for all
> the data to be
> entered well after the first of the month to run W2s, which
> should give you
> enough time to get the system tested. The problem with having
> two copies of
> the same data is that someone might end up needing to adjust
> their info and
> reprint the W2 which can get ugly.
>
> Oleg Tumarkin
> Intelligent Systems Integration
> (330) 335-5291
> olegt@...
>
> "Making Intelligent Use of Technology"
>
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