In my testing I have not been able to get deposit payment/invoicing to work in conjunction with Project Billing, like it does with your regular shipment invoicing. Wondering if anyone has any insight that this is true, or if maybe there’s something that I’m missing?
If that is true, my second question is if anyone has any ideas on how to accept a deposit/prepayment for a project and then spread it over the various invoices throughout the project?
@d_inman
This doesn’t help you much but just to say that I have exactly the same question so if you find an answer I would glad to know.
We are on SAAS so currently on version 2023.2.
Maybe we can get @timshuwy to update us on what he knows about this?
Have you tried to book it as a Deposit (directly trough Cash Receipt entry) against a SO linked to the project? That should leave your customer deposit balance under a SO linked to a project then you do your Milestone billing or Project billing and apply the deposit as needed at Apply Credit Memo/Prepayment
That is exactly what I tried (on 10.2.700), but the Allocated Deposits tab does not populate the grid to allow you to select the amount to apply to the specific invoice, like it does when it’s a regular shipment invoice. There’s no reference anywhere within the AR Invoice Entry that a deposit exists for that SO.
I only tested it with Time & Materials billing, since that is what we use for non-shipment related project billing, so I can’t speak to if it works with one of the other project billing methods.
Yes, that’s a problem with this approach, there is no practical connection between the balance and your invoices. What I did in some previous companies, I created a BAQ to track SO/Deposit Balance and place it under a new tab in your Invoice Entry screen.
That should help you control deposits from your AR module
Ok, yeah, something like that was going to be my solution, too.
Did that allow you to alter (i.e. reduce) the invoice amount and record a deposit “allocated” amount so you could track put stops in place to not go over that deposit amount. …you know, recreating the deposit process to work essentially the same with Project Billing.
No, you still need to apply the deposit outside of the invoice process. Doesn’t work as advanced billing. Amount can’t be changed
That’s what I deduced as well.
So I’ve created a new Idea to have that functionality added to Project Billing types. Please vote on it.
