We have two categories of $0 POs. One category includes things like batch
plating, heat treat, etc. The POs are always bought to the main job for the
machine the parts go on with a generic part number of "plating", etc (we are
an automation equipment machine builder). On these invoices we just change
the $ amount at invoice entry time. The costs get to the job, and we don't
care about any tracking of such costs by part.
Our other category is for parts that are machined by outside vendors we use
when we are in a real rush and don't have time for official quotes. These
parts are also bought directly to the main job for the machine. We have
tried to get the vendors to promise to provide pricing prior to shipment,
but that has never been too successful for us. We just receive the part at
$0 when they come in, then when the invoice comes in we unreceive the part,
change the PO dollar amount, and re-receive the part. Although you have a
lot of in and out transactions in PO and Part tracker, you can more easily
track the actual cost of the parts. Not the greatest way to deal with the
issue, but we haven't come up with a better way, yet. We would also like to
hear how others are handling this issue.
Spectra Technologies, Inc.
From: PLAMAN DICK [mailto:dick.plaman@...
Sent: Friday, June 06, 2003 6:41 AM
To: Vantage (firstname.lastname@example.org
Subject: [Vantage] Do Not Allow PO Receipt
How do you handle those PO's that are entered into the system at 0 dollars?
We have situations where
tooling is sent out @ time and materials and the cost is not known until we
are invoiced for the work.
Receiving receives the tooling in @ zero dollars and accounting begins to
Does anyone know of a way to disallow PO receipt if the cost is $0.00?
I tried to put the PO on hold, but it can still be received. TIA,
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