Do Not Allow PO Receipt

Thanks Chris, Nora, and Phil for your responses.
It seems that there is no good way to handle this. It would be great if
the vendors would call and inform the buyers of the costs before they
send in the shipment, but in a real world that will happen only
occasionally.
I think we will proceed as you do and receive the shipment @ $0 and open and
adjust when the cost information if available.
many thanks,
How do you handle those PO's that are entered into the system at 0 dollars?
We have situations where
tooling is sent out @ time and materials and the cost is not known until we
are invoiced for the work.
Receiving receives the tooling in @ zero dollars and accounting begins to
ventilate.
Does anyone know of a way to disallow PO receipt if the cost is $0.00?

I tried to put the PO on hold, but it can still be received. TIA,


[Non-text portions of this message have been removed]
Well the best way to eliminate this is to write the PO stating that the
supplier must notify purchasing of price prior to shipping.

-----Original Message-----
From: PLAMAN DICK [mailto:dick.plaman@...]
Sent: Friday, June 06, 2003 6:41 AM
To: Vantage (vantage@yahoogroups.com)
Subject: [Vantage] Do Not Allow PO Receipt


How do you handle those PO's that are entered into the system at 0 dollars?
We have situations where
tooling is sent out @ time and materials and the cost is not known until we
are invoiced for the work.
Receiving receives the tooling in @ zero dollars and accounting begins to
ventilate.
Does anyone know of a way to disallow PO receipt if the cost is $0.00?

I tried to put the PO on hold, but it can still be received. TIA,


[Non-text portions of this message have been removed]



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We have two categories of $0 POs. One category includes things like batch
plating, heat treat, etc. The POs are always bought to the main job for the
machine the parts go on with a generic part number of "plating", etc (we are
an automation equipment machine builder). On these invoices we just change
the $ amount at invoice entry time. The costs get to the job, and we don't
care about any tracking of such costs by part.

Our other category is for parts that are machined by outside vendors we use
when we are in a real rush and don't have time for official quotes. These
parts are also bought directly to the main job for the machine. We have
tried to get the vendors to promise to provide pricing prior to shipment,
but that has never been too successful for us. We just receive the part at
$0 when they come in, then when the invoice comes in we unreceive the part,
change the PO dollar amount, and re-receive the part. Although you have a
lot of in and out transactions in PO and Part tracker, you can more easily
track the actual cost of the parts. Not the greatest way to deal with the
issue, but we haven't come up with a better way, yet. We would also like to
hear how others are handling this issue.

Nora Story
Spectra Technologies, Inc.


-----Original Message-----
From: PLAMAN DICK [mailto:dick.plaman@...]
Sent: Friday, June 06, 2003 6:41 AM
To: Vantage (vantage@yahoogroups.com)
Subject: [Vantage] Do Not Allow PO Receipt


How do you handle those PO's that are entered into the system at 0 dollars?
We have situations where
tooling is sent out @ time and materials and the cost is not known until we
are invoiced for the work.
Receiving receives the tooling in @ zero dollars and accounting begins to
ventilate.
Does anyone know of a way to disallow PO receipt if the cost is $0.00?

I tried to put the PO on hold, but it can still be received. TIA,


[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
Hi Dick,
We still have that problem here once and a while. The one plus that we
have is that the tooling person that is setting up the PO at $0 is the one
receiving in the tooling. So he will tend to remember that he needed to
get that price in before he puts in the receipt. Otherwise, we just have
him back out the receipt and enter the price in on the PO and re-receive
the parts. Haven't found a better way around it.
(accounting begins to ventilate..... I've never seen such a thing before!)

Have a good Friday,
Chris


-----Original Message-----
From: PLAMAN DICK [SMTP:dick.plaman@...]
Sent: Friday, June 06, 2003 6:41 AM
To: Vantage (vantage@yahoogroups.com)
Subject: [Vantage] Do Not Allow PO Receipt

How do you handle those PO's that are entered into the system at 0 dollars?
We have situations where
tooling is sent out @ time and materials and the cost is not known until we
are invoiced for the work.
Receiving receives the tooling in @ zero dollars and accounting begins to
ventilate.
Does anyone know of a way to disallow PO receipt if the cost is $0.00?

I tried to put the PO on hold, but it can still be received. TIA,


[Non-text portions of this message have been removed]



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/