Invoice Procedures

system · March 15, 2005, 9:32am

Our accounting dept looks for the signed BOL as proof of delivery. Without
it they do not invoice, even if Vantage shows the part has shipped.

Mark

_____

From: Manasa Reddy [mailto:mreddy@...]
Sent: Monday, March 14, 2005 3:59 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Invoice Procedures

Todd:

Whenever I find someone wasting time, I always ask their boss why it started
to begin with. Then somehow show why it is a waste of time.

Some people I've worked with NEVER had a good reason to why they do
anything, just that it was done before so they continue the tradition.

I'd make sure with upper management (meaning CFO or Controller). If her
boss thinks it's silly she will stop insisting.
To me it really is a waste of everyone's time, even AR's time.

HTH,

M. Manasa Reddy
ERP Specialist
Crestview Aerospace Corporation
Email: mreddy@...
Phone: (850) 682-2746 x 272

-----Original Message-----
From: Todd Hofert [mailto:todd@...]
Sent: Monday, March 14, 2005 2:44 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Invoice Procedures

We manufacture pressure sensitive films. On a real basic level think of
it as bumper sticker material. If you have ever seen advertisements
stuck on the floor of your local supermarket, we make the material those
are printed on.

-----Original Message-----
From: Manasa Reddy [mailto:mreddy@...]
Sent: Monday, March 14, 2005 3:40 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Invoice Procedures

Todd:

Out of curiosity, what industry are you in? Our industry (aerospace)
requires hard copies on a lot of paperwork for up to 7 years. But we
are scanning the paper to get rid of the paper.

M. Manasa Reddy
ERP Specialist
Crestview Aerospace Corporation
Email: mreddy@...
Phone: (850) 682-2746 x 272

-----Original Message-----
From: Todd Hofert [mailto:todd@...]
Sent: Monday, March 14, 2005 2:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Invoice Procedures

Can I get a little advice from the list? We have a few distribution
warehouses around the country. They use Vantage via Terminal Services
to
create Sales Orders, Pack Slips and Bill of Ladings for their
shipments.
Historically, at the end of each day the warehouse manager would fax
copies of all of these documents to our AR person. I was recently on
site at one of these facilities and noticed this procedure. It seemed
like a waste of time and paper. Our warehouse mangers agree but are
told
this is necessary for AR to do invoices. I am in favor of eliminating
this procedure however our AR person insists that she needs a hard
copy
of the SO, the pack slip and the bill of lading in order to invoice. I
have asked why several times and have not been given an adequate
reason
other than "I just do". Can anyone out there offer me their opinion on
whether or not your companies use hard copies, invoice straight from
Get
Shipments, etc? I would like this to be paperless if it is possible
but
do not want to make more work for AR. All comments are welcome.

Thanks
Todd

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system · March 14, 2005, 3:25pm

Can I get a little advice from the list? We have a few distribution
warehouses around the country. They use Vantage via Terminal Services to
create Sales Orders, Pack Slips and Bill of Ladings for their shipments.
Historically, at the end of each day the warehouse manager would fax
copies of all of these documents to our AR person. I was recently on
site at one of these facilities and noticed this procedure. It seemed
like a waste of time and paper. Our warehouse mangers agree but are told
this is necessary for AR to do invoices. I am in favor of eliminating
this procedure however our AR person insists that she needs a hard copy
of the SO, the pack slip and the bill of lading in order to invoice. I
have asked why several times and have not been given an adequate reason
other than "I just do". Can anyone out there offer me their opinion on
whether or not your companies use hard copies, invoice straight from Get
Shipments, etc? I would like this to be paperless if it is possible but
do not want to make more work for AR. All comments are welcome.

Thanks
Todd

This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]

system · March 14, 2005, 3:31pm

Todd, the only reason we need a hard copy of the paperwork is for a
possible sales tax audit. The auditor usually wants to see the BOL to
verify where it was shipped to.

Randall Lunsford
Excel Machinery, Ltd.
e-mail: rlunsf@...
Phone: (806) 335-4565 ext. 531
Fax: (806) 335-9017

-----Original Message-----
From: Todd Hofert [mailto:todd@...]
Sent: Monday, March 14, 2005 2:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Invoice Procedures

Can I get a little advice from the list? We have a few distribution
warehouses around the country. They use Vantage via Terminal Services to
create Sales Orders, Pack Slips and Bill of Ladings for their shipments.
Historically, at the end of each day the warehouse manager would fax
copies of all of these documents to our AR person. I was recently on
site at one of these facilities and noticed this procedure. It seemed
like a waste of time and paper. Our warehouse mangers agree but are told
this is necessary for AR to do invoices. I am in favor of eliminating
this procedure however our AR person insists that she needs a hard copy
of the SO, the pack slip and the bill of lading in order to invoice. I
have asked why several times and have not been given an adequate reason
other than "I just do". Can anyone out there offer me their opinion on
whether or not your companies use hard copies, invoice straight from Get
Shipments, etc? I would like this to be paperless if it is possible but
do not want to make more work for AR. All comments are welcome.

Thanks
Todd

This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links

system · March 14, 2005, 3:34pm

Todd:

Out of curiosity, what industry are you in? Our industry (aerospace)
requires
hard copies on a lot of paperwork for up to 7 years. But we are scanning
the paper to get rid of the paper.

M. Manasa Reddy
ERP Specialist
Crestview Aerospace Corporation
Email: mreddy@...
Phone: (850) 682-2746 x 272

-----Original Message-----
From: Todd Hofert [mailto:todd@...]
Sent: Monday, March 14, 2005 2:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Invoice Procedures

Can I get a little advice from the list? We have a few distribution
warehouses around the country. They use Vantage via Terminal Services to
create Sales Orders, Pack Slips and Bill of Ladings for their shipments.
Historically, at the end of each day the warehouse manager would fax
copies of all of these documents to our AR person. I was recently on
site at one of these facilities and noticed this procedure. It seemed
like a waste of time and paper. Our warehouse mangers agree but are told
this is necessary for AR to do invoices. I am in favor of eliminating
this procedure however our AR person insists that she needs a hard copy
of the SO, the pack slip and the bill of lading in order to invoice. I
have asked why several times and have not been given an adequate reason
other than "I just do". Can anyone out there offer me their opinion on
whether or not your companies use hard copies, invoice straight from Get
Shipments, etc? I would like this to be paperless if it is possible but
do not want to make more work for AR. All comments are welcome.

Thanks
Todd

This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

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[Non-text portions of this message have been removed]

system · March 14, 2005, 3:36pm

I forgot to mention we do this because we have
everyone sign off on their operation for following directions.

It's a government thing.

M. Manasa Reddy
ERP Specialist
Crestview Aerospace Corporation
Email: mreddy@...
Phone: (850) 682-2746 x 272

-----Original Message-----
From: Todd Hofert [mailto:todd@...]
Sent: Monday, March 14, 2005 2:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Invoice Procedures

Can I get a little advice from the list? We have a few distribution
warehouses around the country. They use Vantage via Terminal Services to
create Sales Orders, Pack Slips and Bill of Ladings for their shipments.
Historically, at the end of each day the warehouse manager would fax
copies of all of these documents to our AR person. I was recently on
site at one of these facilities and noticed this procedure. It seemed
like a waste of time and paper. Our warehouse mangers agree but are told
this is necessary for AR to do invoices. I am in favor of eliminating
this procedure however our AR person insists that she needs a hard copy
of the SO, the pack slip and the bill of lading in order to invoice. I
have asked why several times and have not been given an adequate reason
other than "I just do". Can anyone out there offer me their opinion on
whether or not your companies use hard copies, invoice straight from Get
Shipments, etc? I would like this to be paperless if it is possible but
do not want to make more work for AR. All comments are welcome.

Thanks
Todd

This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

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system · March 14, 2005, 3:39pm

Now to actually 'answer' your question, I see no need to do this
for invoicing. If everyone is inputting into Vantage remotely, all she
needs to invoice are the packslips.

She doesn't really need to hold a hardcopy of everything unless there is
some need in your industry.

Just my opinion.

M. Manasa Reddy
ERP Specialist
Crestview Aerospace Corporation
Email: mreddy@...
Phone: (850) 682-2746 x 272

-----Original Message-----
From: Manasa Reddy [mailto:mreddy@...]
Sent: Monday, March 14, 2005 2:43 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Invoice Procedures

I forgot to mention we do this because we have
everyone sign off on their operation for following directions.

It's a government thing.

M. Manasa Reddy
ERP Specialist
Crestview Aerospace Corporation
Email: mreddy@...
Phone: (850) 682-2746 x 272

-----Original Message-----
From: Todd Hofert [mailto:todd@...]
Sent: Monday, March 14, 2005 2:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Invoice Procedures

Can I get a little advice from the list? We have a few distribution
warehouses around the country. They use Vantage via Terminal Services to
create Sales Orders, Pack Slips and Bill of Ladings for their shipments.
Historically, at the end of each day the warehouse manager would fax
copies of all of these documents to our AR person. I was recently on
site at one of these facilities and noticed this procedure. It seemed
like a waste of time and paper. Our warehouse mangers agree but are told
this is necessary for AR to do invoices. I am in favor of eliminating
this procedure however our AR person insists that she needs a hard copy
of the SO, the pack slip and the bill of lading in order to invoice. I
have asked why several times and have not been given an adequate reason
other than "I just do". Can anyone out there offer me their opinion on
whether or not your companies use hard copies, invoice straight from Get
Shipments, etc? I would like this to be paperless if it is possible but
do not want to make more work for AR. All comments are welcome.

Thanks
Todd

This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
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(2) To search through old msg's goto:
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system · March 14, 2005, 3:44pm

We manufacture pressure sensitive films. On a real basic level think of
it as bumper sticker material. If you have ever seen advertisements
stuck on the floor of your local supermarket, we make the material those
are printed on.

-----Original Message-----
From: Manasa Reddy [mailto:mreddy@...]
Sent: Monday, March 14, 2005 3:40 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Invoice Procedures

Todd:

Out of curiosity, what industry are you in? Our industry (aerospace)
requires hard copies on a lot of paperwork for up to 7 years. But we
are scanning the paper to get rid of the paper.

M. Manasa Reddy
ERP Specialist
Crestview Aerospace Corporation
Email: mreddy@...
Phone: (850) 682-2746 x 272

-----Original Message-----
From: Todd Hofert [mailto:todd@...]
Sent: Monday, March 14, 2005 2:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Invoice Procedures

Can I get a little advice from the list? We have a few distribution
warehouses around the country. They use Vantage via Terminal Services
to
create Sales Orders, Pack Slips and Bill of Ladings for their
shipments.
Historically, at the end of each day the warehouse manager would fax
copies of all of these documents to our AR person. I was recently on
site at one of these facilities and noticed this procedure. It seemed
like a waste of time and paper. Our warehouse mangers agree but are
told
this is necessary for AR to do invoices. I am in favor of eliminating
this procedure however our AR person insists that she needs a hard
copy
of the SO, the pack slip and the bill of lading in order to invoice. I
have asked why several times and have not been given an adequate
reason
other than "I just do". Can anyone out there offer me their opinion on
whether or not your companies use hard copies, invoice straight from
Get
Shipments, etc? I would like this to be paperless if it is possible
but
do not want to make more work for AR. All comments are welcome.

Thanks
Todd

This e-mail and any attachments may contain confidential and
privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy
any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
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(2) To search through old msg's goto:
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Yahoo! Groups Links

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system · March 14, 2005, 3:45pm

We maintain a copy of these documents at the distribution facility. I am
trying to eliminate them faxing it to our headquarters where it is said
to be required for invoicing.

-----Original Message-----
From: Randy Lunsford [mailto:rlunsf@...]
Sent: Monday, March 14, 2005 3:31 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Invoice Procedures

Todd, the only reason we need a hard copy of the paperwork is for a
possible sales tax audit. The auditor usually wants to see the BOL to
verify where it was shipped to.

Randall Lunsford
Excel Machinery, Ltd.
e-mail: rlunsf@...
Phone: (806) 335-4565 ext. 531
Fax: (806) 335-9017

-----Original Message-----
From: Todd Hofert [mailto:todd@...]
Sent: Monday, March 14, 2005 2:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Invoice Procedures

Can I get a little advice from the list? We have a few distribution
warehouses around the country. They use Vantage via Terminal Services to
create Sales Orders, Pack Slips and Bill of Ladings for their shipments.
Historically, at the end of each day the warehouse manager would fax
copies of all of these documents to our AR person. I was recently on
site at one of these facilities and noticed this procedure. It seemed
like a waste of time and paper. Our warehouse mangers agree but are told
this is necessary for AR to do invoices. I am in favor of eliminating
this procedure however our AR person insists that she needs a hard copy
of the SO, the pack slip and the bill of lading in order to invoice. I
have asked why several times and have not been given an adequate reason
other than "I just do". Can anyone out there offer me their opinion on
whether or not your companies use hard copies, invoice straight from Get
Shipments, etc? I would like this to be paperless if it is possible but
do not want to make more work for AR. All comments are welcome.

Thanks
Todd

This e-mail and any attachments may contain confidential and privileged
information. If you are not the intended recipient, please notify the
sender immediately by return e-mail, delete this e-mail and destroy any
copies. Any dissemination or use of this information by a person other
than the intended recipient is unauthorized and may be illegal.

[Non-text portions of this message have been removed]

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links
Yahoo! Groups Links

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
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system · March 14, 2005, 3:53pm

Todd:

Whenever I find someone wasting time, I always ask their boss why it started
to begin with. Then somehow show why it is a waste of time.

Some people I've worked with NEVER had a good reason to why they do
anything, just that it was done before so they continue the tradition.

I'd make sure with upper management (meaning CFO or Controller). If her
boss thinks it's silly she will stop insisting.
To me it really is a waste of everyone's time, even AR's time.

HTH,

M. Manasa Reddy
ERP Specialist
Crestview Aerospace Corporation
Email: mreddy@...
Phone: (850) 682-2746 x 272

-----Original Message-----
From: Todd Hofert [mailto:todd@...]
Sent: Monday, March 14, 2005 2:44 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Invoice Procedures

We manufacture pressure sensitive films. On a real basic level think of
it as bumper sticker material. If you have ever seen advertisements
stuck on the floor of your local supermarket, we make the material those
are printed on.

-----Original Message-----
From: Manasa Reddy [mailto:mreddy@...]
Sent: Monday, March 14, 2005 3:40 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Invoice Procedures

Todd:

Out of curiosity, what industry are you in? Our industry (aerospace)
requires hard copies on a lot of paperwork for up to 7 years. But we
are scanning the paper to get rid of the paper.

M. Manasa Reddy
ERP Specialist
Crestview Aerospace Corporation
Email: mreddy@...
Phone: (850) 682-2746 x 272

-----Original Message-----
From: Todd Hofert [mailto:todd@...]
Sent: Monday, March 14, 2005 2:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Invoice Procedures

Can I get a little advice from the list? We have a few distribution
warehouses around the country. They use Vantage via Terminal Services
to
create Sales Orders, Pack Slips and Bill of Ladings for their
shipments.
Historically, at the end of each day the warehouse manager would fax
copies of all of these documents to our AR person. I was recently on
site at one of these facilities and noticed this procedure. It seemed
like a waste of time and paper. Our warehouse mangers agree but are
told
this is necessary for AR to do invoices. I am in favor of eliminating
this procedure however our AR person insists that she needs a hard
copy
of the SO, the pack slip and the bill of lading in order to invoice. I
have asked why several times and have not been given an adequate
reason
other than "I just do". Can anyone out there offer me their opinion on
whether or not your companies use hard copies, invoice straight from
Get
Shipments, etc? I would like this to be paperless if it is possible
but
do not want to make more work for AR. All comments are welcome.

Thanks
Todd

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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
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Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
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(2) To search through old msg's goto:
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Topic		Replies	Views
Receipt/Invoice/Match Yahoo Archive	6	842	July 10, 2008
Off Topic - Terms and Conditions Yahoo Archive	14	379	November 6, 2003
Bill of Lading Yahoo Archive	19	1299	March 14, 2005
Bill of lading Yahoo Archive	4	619	April 2, 2004
Consignment Material Yahoo Archive	18	1373	October 20, 2007

Invoice Procedures

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