PO Advance Payment

Yahoo Archive
1
Thank you
That looks like what I need.

> Russ,
> There are two options in A/P that you can use. One is Advanced
> Payment, the other is Unreceived Billing. If you are paying a
> deposit on
> the purchase, you would use Advanced Payment. If you are paying the
> entire
> amount of the PO, you would use Unreceived Billing. Because you are
> paying
> for the entire order, you would use Unreceived Billing. In this
> process,
> you would issue a PO and then enter a payable using unreceived
> billing line
> in A/P entry. The amount of the invoice would be the amount you
> wrote for
> the check. Then, enter a manual check and pay the invoice you entered
> earlier. When you receive the shipment, you use the "Invoice/Receipt
> Match"
> program in the A/P module. This will "match" the check issued
> earlier with
> the receipt of the items, which eliminates the receipt from A/P
> entry. If
> you have pay for the items in one month and receive them in another,
> your
> A/P clearing account will be off by the amount of the check. Also,
> once you
> have entered the check in A/P, you cannot edit the invoice lines.
> I hope I have clearly explained it, but if not, feel free to
> call.
>
> Randall Lunsford
> Excel Machinery, Ltd.
> e-mail: rlunsf@...
> Phone: (806) 335-4565 ext. 531
> Fax: (806) 335-9017
>
> -----Original Message-----
> From: Russ Dover [mailto:rdover@...]
> Sent: Monday, December 16, 2002 12:29 PM
> To: vantage@yahoogroups.com
> Subject: [Vantage] PO Advance Payment
>
> Can some take me through the steps for "Cash With Order" payments.
> We have purchased raw material from a vendor in bankruptcy. The
> vendor requires payment with the order.
> The actual method is a buyer takes a blank check to the vendors site.
> Picks out the items wanted and pays for them with the check. The
> items are shipped and arrive here about a week later.
> How is that entered in Vantage
> TIA
> Russ Dover
> IS Manager
> Weaver Industries, Inc.
> 717 336 7507 phone
> 717 336 4182 fax
> rdover@...
> www.weaverind.com
>
>
>
> Useful links for the Yahoo!Groups Vantage Board are: ( Note: You
> must have
> already linked your email address to a yahoo id to enable access. )
> (1) To access the Files Section of our Yahoo!Group for Report Builder
> and
> Crystal Reports and other 'goodies', please goto:
> http://groups.yahoo.com/group/vantage/files/.
> (2) To search through old msg's goto:
> http://groups.yahoo.com/group/vantage/messages
> (3) To view links to Vendors that provide Vantage services goto:
> http://groups.yahoo.com/group/vantage/links
>
> Your use of Yahoo! Groups is subject to
> http://docs.yahoo.com/info/terms/
>
>
>
>

Russ Dover
IS Manager
Weaver Industries, Inc.
717 336 7507 phone
717 336 4182 fax
rdover@...
www.weaverind.com
1 Like
2
Can some take me through the steps for "Cash With Order" payments.
We have purchased raw material from a vendor in bankruptcy. The
vendor requires payment with the order.
The actual method is a buyer takes a blank check to the vendors site.
Picks out the items wanted and pays for them with the check. The
items are shipped and arrive here about a week later.
How is that entered in Vantage
TIA
Russ Dover
IS Manager
Weaver Industries, Inc.
717 336 7507 phone
717 336 4182 fax
rdover@...
www.weaverind.com
3
We are using 4.0

> Can some take me through the steps for "Cash With Order" payments.
> We have purchased raw material from a vendor in bankruptcy. The
> vendor requires payment with the order.
> The actual method is a buyer takes a blank check to the vendors site.
> Picks out the items wanted and pays for them with the check. The
> items are shipped and arrive here about a week later.
> How is that entered in Vantage
> TIA
> Russ Dover
> IS Manager
> Weaver Industries, Inc.
> 717 336 7507 phone
> 717 336 4182 fax
> rdover@...
> www.weaverind.com
>
>
> Useful links for the Yahoo!Groups Vantage Board are: ( Note: You
> must have already linked your email address to a yahoo id to enable
> access. )
> (1) To access the Files Section of our Yahoo!Group for Report Builder
> and Crystal Reports and other 'goodies', please goto:
> http://groups.yahoo.com/group/vantage/files/.
> (2) To search through old msg's goto:
> http://groups.yahoo.com/group/vantage/messages
> (3) To view links to Vendors that provide Vantage services goto:
> http://groups.yahoo.com/group/vantage/links
>
> Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.

Russ Dover
IS Manager
Weaver Industries, Inc.
717 336 7507 phone
717 336 4182 fax
rdover@...
www.weaverind.com
4
Russ,
There are two options in A/P that you can use. One is Advanced
Payment, the other is Unreceived Billing. If you are paying a deposit on
the purchase, you would use Advanced Payment. If you are paying the entire
amount of the PO, you would use Unreceived Billing. Because you are paying
for the entire order, you would use Unreceived Billing. In this process,
you would issue a PO and then enter a payable using unreceived billing line
in A/P entry. The amount of the invoice would be the amount you wrote for
the check. Then, enter a manual check and pay the invoice you entered
earlier. When you receive the shipment, you use the "Invoice/Receipt Match"
program in the A/P module. This will "match" the check issued earlier with
the receipt of the items, which eliminates the receipt from A/P entry. If
you have pay for the items in one month and receive them in another, your
A/P clearing account will be off by the amount of the check. Also, once you
have entered the check in A/P, you cannot edit the invoice lines.
I hope I have clearly explained it, but if not, feel free to call.

Randall Lunsford
Excel Machinery, Ltd.
e-mail: rlunsf@...
Phone: (806) 335-4565 ext. 531
Fax: (806) 335-9017

-----Original Message-----
From: Russ Dover [mailto:rdover@...]
Sent: Monday, December 16, 2002 12:29 PM
To: vantage@yahoogroups.com
Subject: [Vantage] PO Advance Payment

Can some take me through the steps for "Cash With Order" payments.
We have purchased raw material from a vendor in bankruptcy. The
vendor requires payment with the order.
The actual method is a buyer takes a blank check to the vendors site.
Picks out the items wanted and pays for them with the check. The
items are shipped and arrive here about a week later.
How is that entered in Vantage
TIA
Russ Dover
IS Manager
Weaver Industries, Inc.
717 336 7507 phone
717 336 4182 fax
rdover@...
www.weaverind.com



Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must have
already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to http://docs.yahoo.com/info/terms/
1 Like