PO Receipt not invoiced

Yahoo Archive
1
Thanks Virginia.
I will test this and see if it works for me.

Ephraim
Ephraim Feldman

-----Original Message-----
From: "Virginia" <vjoseph@...>
Sender: vantage@yahoogroups.com
Date: Fri, 19 Nov 2010 15:42:48
To: <vantage@yahoogroups.com>
Reply-To: vantage@yahoogroups.com
Subject: [Vantage] Re: PO Receipt not invoiced

Ephraim, A manual adjustment to the AP clearing G/L account is not necessary. The system will manage making the adjustment to the AP clearing G/L account. The adjustment for entering a $0.00 invoice will flow through the system and make adjustments accordingly the same way it manages adjustments anytime a received PO value and corrseponding invoice value do not match. When the system creates the transaction to adjust the AP clearing G/L account it will also adjust WIP, COS or Inventory accordingly. However, the adjusting transactions will not immediately post to the G/L when you post the AP invoice group. The transactions will post to the G/L when you run the Capture COS/WIP process.

HTH,
Virginia Joseph
Deep Hole Specialists, LLC
440-543-8157

--- In vantage@yahoogroups.com, effgroups@... wrote:
>
> That's will clear the receipt from$ being outstanding but the AP clearing acct will have to be manually adjusted.
> I'm sure there has to be a better way of doing it.
>
> Ephraim.
> Ephraim Feldman
>
> -----Original Message-----
> From: Jill Lopez <jill.lopez@...>
> Sender: vantage@yahoogroups.com
> Date: Wed, 17 Nov 2010 16:38:44
> To: 'vantage@yahoogroups.com'<vantage@yahoogroups.com>
> Reply-To: vantage@yahoogroups.com
> Subject: [Vantage] Re:PO Receipt not invoiced
>
> In order to clear off old receipts that we do not receive an invoice for, I create an invoice in AP Invoice Entry for that PO number and I put $0.00 in the amount field. I then click on New Receipt Line and grab the receipt line that is still open. Next, I go to the line detail tab and change the unit price to $0.00 and hit save. This way I have no variance when I try to post. This creates a $0.00 invoice and closes the receipt line. Once you post, this receipt will no longer show up on the Received not Invoiced report. I do not know if this is the best method, but it works for us.
>
>
>
> CONFIDENTIALITY NOTICE: Internet and e-mail communications are property of Bruno Independent Living Aids. BILA reserves the right to retrieve, read and store any message created, sent or received. BILA reserves the right to monitor messages by authorized BILA employees at any time without any further consent.
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[Non-text portions of this message have been removed]
2
Hi All

Before i go digging with help etc i thought i will ask the knowlegebale group here.

How can i flag a PO receipt as Invoiced?
Let me explain :

When doing a receipt against a P/O the the G/L that gets affected is the Inventory and the A/P Clearing.
When entering a A/P Invoice and matching it to the receipt the A/P Clearing gets affected against the Accts payable.
When a receipt stayes unmatched (for whatever reason) the A/P clearing carries a balance.
Now i have receipts going back 3 years that was never matched and i want to clear it.
I know i can make a J/E to clear it but then the recived not invoiced report will not be accurate.
How do i flag a receipt as matched and remove it from that report and adjust the A/P clearing.

Hope i explained it well

Thanks

Ephraim
3
In order to clear off old receipts that we do not receive an invoice for, I create an invoice in AP Invoice Entry for that PO number and I put $0.00 in the amount field. I then click on New Receipt Line and grab the receipt line that is still open. Next, I go to the line detail tab and change the unit price to $0.00 and hit save. This way I have no variance when I try to post. This creates a $0.00 invoice and closes the receipt line. Once you post, this receipt will no longer show up on the Received not Invoiced report. I do not know if this is the best method, but it works for us.



CONFIDENTIALITY NOTICE: Internet and e-mail communications are property of Bruno Independent Living Aids. BILA reserves the right to retrieve, read and store any message created, sent or received. BILA reserves the right to monitor messages by authorized BILA employees at any time without any further consent.


[Non-text portions of this message have been removed]
4
That's will clear the receipt from$ being outstanding but the AP clearing acct will have to be manually adjusted.
I'm sure there has to be a better way of doing it.

Ephraim.
Ephraim Feldman

-----Original Message-----
From: Jill Lopez <jill.lopez@...>
Sender: vantage@yahoogroups.com
Date: Wed, 17 Nov 2010 16:38:44
To: 'vantage@yahoogroups.com'<vantage@yahoogroups.com>
Reply-To: vantage@yahoogroups.com
Subject: [Vantage] Re:PO Receipt not invoiced

In order to clear off old receipts that we do not receive an invoice for, I create an invoice in AP Invoice Entry for that PO number and I put $0.00 in the amount field. I then click on New Receipt Line and grab the receipt line that is still open. Next, I go to the line detail tab and change the unit price to $0.00 and hit save. This way I have no variance when I try to post. This creates a $0.00 invoice and closes the receipt line. Once you post, this receipt will no longer show up on the Received not Invoiced report. I do not know if this is the best method, but it works for us.



CONFIDENTIALITY NOTICE: Internet and e-mail communications are property of Bruno Independent Living Aids. BILA reserves the right to retrieve, read and store any message created, sent or received. BILA reserves the right to monitor messages by authorized BILA employees at any time without any further consent.


[Non-text portions of this message have been removed]




[Non-text portions of this message have been removed]
5
Ephraim, A manual adjustment to the AP clearing G/L account is not necessary. The system will manage making the adjustment to the AP clearing G/L account. The adjustment for entering a $0.00 invoice will flow through the system and make adjustments accordingly the same way it manages adjustments anytime a received PO value and corrseponding invoice value do not match. When the system creates the transaction to adjust the AP clearing G/L account it will also adjust WIP, COS or Inventory accordingly. However, the adjusting transactions will not immediately post to the G/L when you post the AP invoice group. The transactions will post to the G/L when you run the Capture COS/WIP process.

HTH,
Virginia Joseph
Deep Hole Specialists, LLC
440-543-8157

--- In vantage@yahoogroups.com, effgroups@... wrote:
>
> That's will clear the receipt from$ being outstanding but the AP clearing acct will have to be manually adjusted.
> I'm sure there has to be a better way of doing it.
>
> Ephraim.
> Ephraim Feldman
>
> -----Original Message-----
> From: Jill Lopez <jill.lopez@...>
> Sender: vantage@yahoogroups.com
> Date: Wed, 17 Nov 2010 16:38:44
> To: 'vantage@yahoogroups.com'<vantage@yahoogroups.com>
> Reply-To: vantage@yahoogroups.com
> Subject: [Vantage] Re:PO Receipt not invoiced
>
> In order to clear off old receipts that we do not receive an invoice for, I create an invoice in AP Invoice Entry for that PO number and I put $0.00 in the amount field. I then click on New Receipt Line and grab the receipt line that is still open. Next, I go to the line detail tab and change the unit price to $0.00 and hit save. This way I have no variance when I try to post. This creates a $0.00 invoice and closes the receipt line. Once you post, this receipt will no longer show up on the Received not Invoiced report. I do not know if this is the best method, but it works for us.
>
>
>
> CONFIDENTIALITY NOTICE: Internet and e-mail communications are property of Bruno Independent Living Aids. BILA reserves the right to retrieve, read and store any message created, sent or received. BILA reserves the right to monitor messages by authorized BILA employees at any time without any further consent.
>
>
> [Non-text portions of this message have been removed]
>
>
>
>
> [Non-text portions of this message have been removed]
>