Receipts Not Marked 'Invoiced' even though all lines are 'Invoi

I apologize for confusing you, but I have had problems with my AP person
selecting the first receiver and showing all 5 received, even though the
first receiver was for 3. The reason is because there are 2 receivers
equaling the total quantity. The PO is marked fully received and my AP
person only used one of the receiving documents for the total quantity. We
were doing this under Version 3, so may be it has been changed.

The bottom line is the PO is complete, but there is still an unselected
receiving document left out there. I did read the stuff that was posted
from Epicor. I sure wish I had the work around at the time. Thanks.

Cameron A. Janish
Misha1 cameron@...
Direct Toll Free: 866-647-4111
Main Office Toll Free: 866-464-7421
Direct Line: 708-445-7509
Main Office Line: 630-893-1305
Cell: 630-712-9520
Direct Fax: 443-638-0489
Main Office Fax: 630-893-1307
-----Original Message-----
From: Debbie Fulgenzi [mailto:fulgenzi@...]
Sent: Thursday, February 07, 2002 01:24 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Receipts Not Marked 'Invoiced' even though all
lines are 'Invoiced'


Hi Cameron,

I am a little confused. In your example 1) you said that the original
receipt was for 3 and the invoice came in at 5. You can only pull over
what the receipt shows into the invoice. 2) If the remaining 2 were
received after the invoice, the receipt would have line items and show
in the "Receipt Entry" as not invoiced. There is no receipt showing
"Not Invoiced" and there is the packing slip and date filled-in but no
entry in the description and part number fields.

Any other thoughts on how this happens?

Debbie Fulgenzi
DEBRON INDUSTRIAL ELECTRONICS


-----Original Message-----
From: Cameron A. Janish [mailto:cameron@...]
Sent: Thursday, February 07, 2002 1:46 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Receipts Not Marked 'Invoiced' even though all
lines are 'Invoiced'

What usually causes it is that some items were invoiced before they were
received. Such as the original receipt was for less that the total
quantity
for that line item.

For example the item had a total quantity of 5 and only 3 were received.
The invoice came in for 5 and the line was invoiced. The remaining 2
came
in and were then received, consequently the receiving document is not
showing all receipts invoiced, but the PO shows all lines invoiced. The
data is actually stored in 2 different places.

Not sure how you correct it because it is dependent on what caused the
problem in the first place. It is important the AP only invoice for the
quantity received on a single receiver. This is a problem when there
are 2
actual shipments from the vendor, even if these shipment arrive on the
same
day. Care needs to be taken how the information was entered and
processed
in the system. Let me know if you need any more information.


Cameron A. Janish
Misha1 cameron@...
Direct Toll Free: 866-647-4111
Main Office Toll Free: 866-464-7421
Direct Line: 708-445-7509
Main Office Line: 630-893-1305
Cell: 630-712-9520
Direct Fax: 443-638-0489
Main Office Fax: 630-893-1307
-----Original Message-----
From: sarah.vareschi@...
[mailto:sarah.vareschi@...]
Sent: Thursday, February 07, 2002 12:16 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Receipts Not Marked 'Invoiced' even though all
lines
are 'Invoiced'



My A/P person just pointed out that some receipts (7 in total ranging
over
the past 2-1/2 years) are not marked 'Invoiced' even though all the
line
items on the receipt are marked 'invoiced'.

These receipts also still appear when matchin receipts in A/P invoice
entry,
but there are no lines to choose from.

Has anyone seen this before? Does anyone know what causes this and
how to
fix it?

Thanks!
-Sarah

Yahoo! Groups Sponsor
ADVERTISEMENT




Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.



[Non-text portions of this message have been removed]





Yahoo! Groups Sponsor


ADVERTISEMENT

<http://rd.yahoo.com/M=221000.1882886.3380087.1261774/D=egroupweb/S=1705
007183:HM/A=965714/R=0/O=1/I=brandr-promo-flowersale-lrecm/*http:/shoppi
ng.yahoo.com/promotions/flowers/index.html>


<http://us.adserver.yahoo.com/l?M=221000.1882886.3380087.1261774/D=egrou
pmail/S=1705007183:HM/A=965714/rand=482745289>

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo!
<http://docs.yahoo.com/info/terms/> Terms of Service.


[Non-text portions of this message have been removed]


Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.



[Non-text portions of this message have been removed]
My A/P person just pointed out that some receipts (7 in total ranging over
the past 2-1/2 years) are not marked 'Invoiced' even though all the line
items on the receipt are marked 'invoiced'.

These receipts also still appear when matchin receipts in A/P invoice entry,
but there are no lines to choose from.

Has anyone seen this before? Does anyone know what causes this and how to
fix it?

Thanks!
-Sarah
What usually causes it is that some items were invoiced before they were
received. Such as the original receipt was for less that the total quantity
for that line item.

For example the item had a total quantity of 5 and only 3 were received.
The invoice came in for 5 and the line was invoiced. The remaining 2 came
in and were then received, consequently the receiving document is not
showing all receipts invoiced, but the PO shows all lines invoiced. The
data is actually stored in 2 different places.

Not sure how you correct it because it is dependent on what caused the
problem in the first place. It is important the AP only invoice for the
quantity received on a single receiver. This is a problem when there are 2
actual shipments from the vendor, even if these shipment arrive on the same
day. Care needs to be taken how the information was entered and processed
in the system. Let me know if you need any more information.


Cameron A. Janish
Misha1 cameron@...
Direct Toll Free: 866-647-4111
Main Office Toll Free: 866-464-7421
Direct Line: 708-445-7509
Main Office Line: 630-893-1305
Cell: 630-712-9520
Direct Fax: 443-638-0489
Main Office Fax: 630-893-1307
-----Original Message-----
From: sarah.vareschi@... [mailto:sarah.vareschi@...]
Sent: Thursday, February 07, 2002 12:16 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Receipts Not Marked 'Invoiced' even though all lines
are 'Invoiced'



My A/P person just pointed out that some receipts (7 in total ranging over
the past 2-1/2 years) are not marked 'Invoiced' even though all the line
items on the receipt are marked 'invoiced'.

These receipts also still appear when matchin receipts in A/P invoice
entry,
but there are no lines to choose from.

Has anyone seen this before? Does anyone know what causes this and how to
fix it?

Thanks!
-Sarah

Yahoo! Groups Sponsor
ADVERTISEMENT




Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.



[Non-text portions of this message have been removed]
Hi Sarah,
I have been trying to clean up the A/P and I have run into the same
problem. There are no receipts for the Vendor marked “Not Invoiced” but
they still show up on the receipt matching for A/P, with nothing in the
item field. I did not call Vantage. I was going to get a list together
first. I do not know why this is happening. All of the ones I have
found are from over a year ago (before I worked here). So I can not say
how the previous person entered them.

Debbie Fulgenzi
DEBRON INDUSTRIAL ELECTRONICS


-----Original Message-----
From: sarah.vareschi@... [mailto:sarah.vareschi@...]

Sent: Thursday, February 07, 2002 1:16 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Receipts Not Marked 'Invoiced' even though all lines
are 'Invoiced'


My A/P person just pointed out that some receipts (7 in total ranging
over
the past 2-1/2 years) are not marked 'Invoiced' even though all the line
items on the receipt are marked 'invoiced'.

These receipts also still appear when matchin receipts in A/P invoice
entry,
but there are no lines to choose from.

Has anyone seen this before? Does anyone know what causes this and how
to
fix it?

Thanks!
-Sarah




Yahoo! Groups Sponsor


ADVERTISEMENT

<http://rd.yahoo.com/M=221000.1882886.3380087.1261774/D=egroupweb/S=1705
007183:HM/A=965713/R=0/O=1/I=brandr-promo-flowersale-lrecg/*http:/shoppi
ng.yahoo.com/promotions/flowers/index.html>


<http://us.adserver.yahoo.com/l?M=221000.1882886.3380087.1261774/D=egrou
pmail/S=1705007183:HM/A=965713/rand=224598989>

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo!
<http://docs.yahoo.com/info/terms/> Terms of Service.


[Non-text portions of this message have been removed]
Hi Cameron,

I am a little confused. In your example 1) you said that the original
receipt was for 3 and the invoice came in at 5. You can only pull over
what the receipt shows into the invoice. 2) If the remaining 2 were
received after the invoice, the receipt would have line items and show
in the “Receipt Entry” as not invoiced. There is no receipt showing
“Not Invoiced” and there is the packing slip and date filled-in but no
entry in the description and part number fields.

Any other thoughts on how this happens?

Debbie Fulgenzi
DEBRON INDUSTRIAL ELECTRONICS


-----Original Message-----
From: Cameron A. Janish [mailto:cameron@...]
Sent: Thursday, February 07, 2002 1:46 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Receipts Not Marked 'Invoiced' even though all
lines are 'Invoiced'

What usually causes it is that some items were invoiced before they were
received. Such as the original receipt was for less that the total
quantity
for that line item.

For example the item had a total quantity of 5 and only 3 were received.
The invoice came in for 5 and the line was invoiced. The remaining 2
came
in and were then received, consequently the receiving document is not
showing all receipts invoiced, but the PO shows all lines invoiced. The
data is actually stored in 2 different places.

Not sure how you correct it because it is dependent on what caused the
problem in the first place. It is important the AP only invoice for the
quantity received on a single receiver. This is a problem when there
are 2
actual shipments from the vendor, even if these shipment arrive on the
same
day. Care needs to be taken how the information was entered and
processed
in the system. Let me know if you need any more information.


Cameron A. Janish
Misha1 cameron@...
Direct Toll Free: 866-647-4111
Main Office Toll Free: 866-464-7421
Direct Line: 708-445-7509
Main Office Line: 630-893-1305
Cell: 630-712-9520
Direct Fax: 443-638-0489
Main Office Fax: 630-893-1307
-----Original Message-----
From: sarah.vareschi@...
[mailto:sarah.vareschi@...]
Sent: Thursday, February 07, 2002 12:16 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Receipts Not Marked 'Invoiced' even though all
lines
are 'Invoiced'



My A/P person just pointed out that some receipts (7 in total ranging
over
the past 2-1/2 years) are not marked 'Invoiced' even though all the
line
items on the receipt are marked 'invoiced'.

These receipts also still appear when matchin receipts in A/P invoice
entry,
but there are no lines to choose from.

Has anyone seen this before? Does anyone know what causes this and
how to
fix it?

Thanks!
-Sarah

Yahoo! Groups Sponsor
ADVERTISEMENT




Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and
Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo! Terms of Service.



[Non-text portions of this message have been removed]





Yahoo! Groups Sponsor


ADVERTISEMENT

<http://rd.yahoo.com/M=221000.1882886.3380087.1261774/D=egroupweb/S=1705
007183:HM/A=965714/R=0/O=1/I=brandr-promo-flowersale-lrecm/*http:/shoppi
ng.yahoo.com/promotions/flowers/index.html>


<http://us.adserver.yahoo.com/l?M=221000.1882886.3380087.1261774/D=egrou
pmail/S=1705007183:HM/A=965714/rand=482745289>

Useful links for the Yahoo!Groups Vantage Board are: ( Note: You must
have already linked your email address to a yahoo id to enable access. )
(1) To access the Files Section of our Yahoo!Group for Report Builder
and Crystal Reports and other 'goodies', please goto:
http://groups.yahoo.com/group/vantage/files/.
<http://groups.yahoo.com/group/vantage/files/>
(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
(3) To view links to Vendors that provide Vantage services goto:
http://groups.yahoo.com/group/vantage/links

Your use of Yahoo! Groups is subject to the Yahoo!
<http://docs.yahoo.com/info/terms/> Terms of Service.


[Non-text portions of this message have been removed]