Received but not invoiced list, Clearing old data. v4.0

Yahoo Archive
1
thanks sarah and deb, we'll update to the .904 this week. james

-----Original Message-----
From: Wilmoth, Deb [mailto:Deb@...]
Sent: Monday, January 08, 2001 6:31 AM
To: 'vantage@egroups.com'
Subject: RE: [Vantage] Received but not invoiced list, Clearing old
data. v4.0


James, version 3.0 allowed a zero A/P invoice, but the earliest patched
versions of 4.0 did not. The good news is at version 4.00.904 we are again
able to have a zero dollar A/P invoice. We clear lots of receivers for
customer supplied materials is this fashion. Needless to say, I was
ecstatic when the patch came out allowing us to do those zero dollar
invoices. Unfortunately, I don't know which patch allowed us to do them
again. There can't be too many between 815 and 904.

Deb Wilmoth
Reeder & Kline Machine Co., Inc.

-----Original Message-----
From: James Martin Jr. [mailto:jmartin@...]
Sent: Friday, January 05, 2001 7:05 PM
To: 'vantage@egroups.com'
Subject: RE: [Vantage] Received but not invoiced list, Clearing old
data. v4.0


sarah, thanks for your comments on this problem. i am working with my
controller to clear a couple of rec'd but uninvoiced receipts and i am
having trouble entering a dummy ap invoice with a 0 value. the system barks
when i ok the ap invoice header. am i missing a trick to get the invoice to
take? i'm working in our training database, version 4.00.815.

thx- james

-----Original Message-----
From: sarah.vareschi@... [mailto:sarah.vareschi@...]
Sent: Thursday, January 04, 2001 4:18 PM
To: vantage@egroups.com
Subject: RE: [Vantage] Received but not invoiced list, Clearing old
data. v4.0


As far as I know, there are only two ways to clean up old 'Received but Not
Invoiced' items.

(1) Create a dummy AP Invoice with a 0 value, match it, change the value to
0 and post it.
(2) Delete the Packing slip items and void out the PO they came from.

If the items were received to a job, both methods take the dollars off of
jobs, so be very careful as to what you are doing and keep records.

I would also recommend commenting or 'memoing' everything thoroughly so down
the road you remember why you voided a po or created a $0 invoice.

Sarah


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[Non-text portions of this message have been removed]


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2
Happy New Year to all!

This probably was covered some time ago, just did not get an understanding
of the discussion at the time.

We are now getting used to the "Received but not Invoiced" report.
Naturally there is a great amount of old useless info cluttering up the now
useful information.

Is there a procedure for clearing no longer useful data from this report
that does not run through AP or Stock receipts?

Thanks for any advice.

Allan R. Holmsten, CFO
Wilbrecht Electronics, Inc.
1400 Energy Park Drive #18
St. Paul, MN 55108
aholmsten@...
phone: 651-659-0919
fax:651-659-9204
3
As far as I know, there are only two ways to clean up old 'Received but Not
Invoiced' items.

(1) Create a dummy AP Invoice with a 0 value, match it, change the value to
0 and post it.
(2) Delete the Packing slip items and void out the PO they came from.

If the items were received to a job, both methods take the dollars off of
jobs, so be very careful as to what you are doing and keep records.

I would also recommend commenting or 'memoing' everything thoroughly so down
the road you remember why you voided a po or created a $0 invoice.

Sarah
4
What I have found when there are receivers with out invoices is that the
invoice was paid some other way and not with matching the receiver such as a
misc invoice. So that would mean that we have double costed the invoice.
Once when it was received and once when it was entered into AP and charge
directly to a gl account. For instance we have quite a few freight PO's
that were received to the job but when it got to AP the person didn't check
if there were any open receivers so she just charged it to freight expense.
We couldn't delete the receiver because we wanted this cost reflected on the
job. We then pulled the receiver into ap using a dummy invoice for the po
amount and then we adjusted the invoice down to zero and applied it to COS
or freight expense. We have to do this quite abit because we have a
centralize AP dept and they don't always know what the divisions are doing.

Hope this helps

-----Original Message-----
From: Allan R. Holmsten [mailto:aholmsten@...]
Sent: Thursday, January 04, 2001 1:56 PM
To: OneList (E-mail)
Cc: Wayne Katzenberger (E-mail); Jerome Thurnbeck (E-mail); Nancy
Hamilton (E-mail)
Subject: [Vantage] Received but not invoiced list, Clearing old data.
v4.0


Happy New Year to all!

This probably was covered some time ago, just did not get an understanding
of the discussion at the time.

We are now getting used to the "Received but not Invoiced" report.
Naturally there is a great amount of old useless info cluttering up the now
useful information.

Is there a procedure for clearing no longer useful data from this report
that does not run through AP or Stock receipts?

Thanks for any advice.

Allan R. Holmsten, CFO
Wilbrecht Electronics, Inc.
1400 Energy Park Drive #18
St. Paul, MN 55108
aholmsten@...
phone: 651-659-0919
fax:651-659-9204
5
sarah, thanks for your comments on this problem. i am working with my
controller to clear a couple of rec'd but uninvoiced receipts and i am
having trouble entering a dummy ap invoice with a 0 value. the system barks
when i ok the ap invoice header. am i missing a trick to get the invoice to
take? i'm working in our training database, version 4.00.815.

thx- james

-----Original Message-----
From: sarah.vareschi@... [mailto:sarah.vareschi@...]
Sent: Thursday, January 04, 2001 4:18 PM
To: vantage@egroups.com
Subject: RE: [Vantage] Received but not invoiced list, Clearing old
data. v4.0


As far as I know, there are only two ways to clean up old 'Received but Not
Invoiced' items.

(1) Create a dummy AP Invoice with a 0 value, match it, change the value to
0 and post it.
(2) Delete the Packing slip items and void out the PO they came from.

If the items were received to a job, both methods take the dollars off of
jobs, so be very careful as to what you are doing and keep records.

I would also recommend commenting or 'memoing' everything thoroughly so down
the road you remember why you voided a po or created a $0 invoice.

Sarah
6
James, version 3.0 allowed a zero A/P invoice, but the earliest patched
versions of 4.0 did not. The good news is at version 4.00.904 we are again
able to have a zero dollar A/P invoice. We clear lots of receivers for
customer supplied materials is this fashion. Needless to say, I was
ecstatic when the patch came out allowing us to do those zero dollar
invoices. Unfortunately, I don't know which patch allowed us to do them
again. There can't be too many between 815 and 904.

Deb Wilmoth
Reeder & Kline Machine Co., Inc.

-----Original Message-----
From: James Martin Jr. [mailto:jmartin@...]
Sent: Friday, January 05, 2001 7:05 PM
To: 'vantage@egroups.com'
Subject: RE: [Vantage] Received but not invoiced list, Clearing old
data. v4.0


sarah, thanks for your comments on this problem. i am working with my
controller to clear a couple of rec'd but uninvoiced receipts and i am
having trouble entering a dummy ap invoice with a 0 value. the system barks
when i ok the ap invoice header. am i missing a trick to get the invoice to
take? i'm working in our training database, version 4.00.815.

thx- james

-----Original Message-----
From: sarah.vareschi@... [mailto:sarah.vareschi@...]
Sent: Thursday, January 04, 2001 4:18 PM
To: vantage@egroups.com
Subject: RE: [Vantage] Received but not invoiced list, Clearing old
data. v4.0


As far as I know, there are only two ways to clean up old 'Received but Not
Invoiced' items.

(1) Create a dummy AP Invoice with a 0 value, match it, change the value to
0 and post it.
(2) Delete the Packing slip items and void out the PO they came from.

If the items were received to a job, both methods take the dollars off of
jobs, so be very careful as to what you are doing and keep records.

I would also recommend commenting or 'memoing' everything thoroughly so down
the road you remember why you voided a po or created a $0 invoice.

Sarah


We no longer allow attachments to files. To access/share Report Files,
please go to the following link: http://www.egroups.com/files/vantage/
(Note: If this link does not work for you the first time you try it, go to
www.egroups.com, login and be sure to save your password, choose My Groups,
choose Vantage, then choose Files. If you save the password, the link above
will work the next time you try it.)


[Non-text portions of this message have been removed]
7
James,

Early patches of 4.0 do not allow $0 A/P invoices. Install the latest patch
from epicor's website and you will be able to do the $0 A/P invoices.

Sarah