Another question G\L Accounts

Yahoo Archive
1
Nicely explained.....thanks












Paul,
Hope this explanation helps - think about what you are truly purchasing - you aren't buying Work-In-Process, you are buying material for a job, you are just skipping the "bring it into inventory, issue to a job" step. It is still material until that job gets started. If the job was cancelled, you'd still have "material" - you could put it into inventory or you could return it to vendor, but it is material. After the job is started and transactions are entered, the system makes the changes to take it from material to WIP.

Julie Lehmann
Mercury Minnesota Inc.

----- Original Message -----
From: Paul Smith
To: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>
Sent: Wednesday, March 16, 2011 10:04 AM
Subject: RE: [Vantage] Another question G\L Accounts

If I have a split PO, material going to inventory and material going to a job I create a line release for the inventory and then I create a line release for the job. When I go to the PO tracker and review my PO everything is correct but my PO states the GL\Accounts are all the same. My material going to inventory has the correct G\L account but my material going to the job has the incorrect G\L account. Should it not be picking up the WIP G\L account number? Still confused.

Paul,

Correct, there is no need to change anything. The setup should all be done
in the control accounts and Vantage uses the specific accounts based on
transaction type, PUR-STK vs. PUR-MTL in this case.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com>] On Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 10:33 AM
To: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] G\L Accounts

So help me here.... I specify a G\L account via part class when I order that
material to inventory that is the account used (logically it should be our
inventory G\L number). If I order the material to a job I need not change
the G\L account Vantage will use the G\L account specified for WIP. Is this
correct?

The G/L coding is done via the Part Class when purchased to inventory. If
you are purchasing to WIP then the WIP account setup in the Company Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and I
would assume that when I order material to inventory the G\L account used
should be inventory. When I order material for a job the G\L account should
be WIP G\L account. When entering information in PO line entry you have the
option to choose (Inventory/Other) (Material) and (Sub\Contract Operation)
when I click each option I would assume that the corresponding G\L number
would change, but they do not. Am I missing something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

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2
Trying to figure out how vantage 6 assigns G\L account number when you purchase material via PO entry. We have our control accounts set up and I would assume that when I order material to inventory the G\L account used should be inventory. When I order material for a job the G\L account should be WIP G\L account. When entering information in PO line entry you have the option to choose (Inventory/Other) (Material) and (Sub\Contract Operation) when I click each option I would assume that the corresponding G\L number would change, but they do not. Am I missing something? Thanks in advance.




Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358




________________________________


The information contained in this message is intended solely for the individual it is specifically and originally addressed. This message and its contents may contain confidential or privileged information. If you are not the intended recipient, you are hereby notified that any disclosure or distribution, or taking any action in reliance on the content of this information is strictly prohibited. If you received this message in error, please delete it from any computer and notify the sender. If you suspect that this message may have been altered, please notify the sender.


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3
For purchasing it would be the part class. Doesn't matter what you pick
on the purchase order and has nothing to do with WIP.



Also check out the part in your part master table. The class assigned
here will be the GL account on the class itself.





Manasa

630.806.2000 x1515





________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Paul Smith
Sent: Tuesday, March 15, 2011 8:33 AM
To: Vantage (vantage@yahoogroups.com)
Subject: [Vantage] G\L Accounts






Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and
I would assume that when I order material to inventory the G\L account
used should be inventory. When I order material for a job the G\L
account should be WIP G\L account. When entering information in PO line
entry you have the option to choose (Inventory/Other) (Material) and
(Sub\Contract Operation) when I click each option I would assume that
the corresponding G\L number would change, but they do not. Am I missing
something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and
its contents may contain confidential or privileged information. If you
are not the intended recipient, you are hereby notified that any
disclosure or distribution, or taking any action in reliance on the
content of this information is strictly prohibited. If you received this
message in error, please delete it from any computer and notify the
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[Non-text portions of this message have been removed]





[Non-text portions of this message have been removed]
4
In the purchase order Line Maintenance at the bottom of the screen there are Release Lines. Double click or click update on the release line and you then have the option of changing the G/L account number.


Should you have any questions or concerns, please don't hesitate to call or write.



Regards,



Marjorie Nadeau

Mitchell Machine, Inc.

Ph 413 739-9693

Fx 413 781-2250

Visit our website at www.mitchellmachine.com

________________________________
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com)
Subject: [Vantage] G\L Accounts



Trying to figure out how vantage 6 assigns G\L account number when you purchase material via PO entry. We have our control accounts set up and I would assume that when I order material to inventory the G\L account used should be inventory. When I order material for a job the G\L account should be WIP G\L account. When entering information in PO line entry you have the option to choose (Inventory/Other) (Material) and (Sub\Contract Operation) when I click each option I would assume that the corresponding G\L number would change, but they do not. Am I missing something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the individual it is specifically and originally addressed. This message and its contents may contain confidential or privileged information. If you are not the intended recipient, you are hereby notified that any disclosure or distribution, or taking any action in reliance on the content of this information is strictly prohibited. If you received this message in error, please delete it from any computer and notify the sender. If you suspect that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]



[Non-text portions of this message have been removed]
5
The G/L coding is done via the Part Class when purchased to inventory. If
you are purchasing to WIP then the WIP account setup in the Company Config
takes precedence.



I think there is a section in the help called G/L Account Hierarchy that
explains the process.



Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com)
Subject: [Vantage] G\L Accounts






Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and I
would assume that when I order material to inventory the G\L account used
should be inventory. When I order material for a job the G\L account should
be WIP G\L account. When entering information in PO line entry you have the
option to choose (Inventory/Other) (Material) and (Sub\Contract Operation)
when I click each option I would assume that the corresponding G\L number
would change, but they do not. Am I missing something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]





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[Non-text portions of this message have been removed]
6
Ed,



Would that be because you would purchase direct to the job? I've always
understood that once WIP was relived the expenses hit the class
accounts, therefore you were never really buying to WIP.







Manasa

630.806.2000 x1515





________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Edward F. Fox, Jr.
Sent: Tuesday, March 15, 2011 8:54 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] G\L Accounts





The G/L coding is done via the Part Class when purchased to inventory.
If
you are purchasing to WIP then the WIP account setup in the Company
Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and
I
would assume that when I order material to inventory the G\L account
used
should be inventory. When I order material for a job the G\L account
should
be WIP G\L account. When entering information in PO line entry you have
the
option to choose (Inventory/Other) (Material) and (Sub\Contract
Operation)
when I click each option I would assume that the corresponding G\L
number
would change, but they do not. Am I missing something? Thanks in
advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and
its
contents may contain confidential or privileged information. If you are
not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in
error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus
signature
database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

[Non-text portions of this message have been removed]





[Non-text portions of this message have been removed]
7
Manessa,



When WIP is relieved, the cost goes to the COS accounts set up in Company
Config. and not the Part Class accounts.



Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Manasa Reddy
Sent: Tuesday, March 15, 2011 10:03 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] G\L Accounts





Ed,

Would that be because you would purchase direct to the job? I've always
understood that once WIP was relived the expenses hit the class
accounts, therefore you were never really buying to WIP.

Manasa

630.806.2000 x1515

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf
Of Edward F. Fox, Jr.
Sent: Tuesday, March 15, 2011 8:54 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] G\L Accounts

The G/L coding is done via the Part Class when purchased to inventory.
If
you are purchasing to WIP then the WIP account setup in the Company
Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and
I
would assume that when I order material to inventory the G\L account
used
should be inventory. When I order material for a job the G\L account
should
be WIP G\L account. When entering information in PO line entry you have
the
option to choose (Inventory/Other) (Material) and (Sub\Contract
Operation)
when I click each option I would assume that the corresponding G\L
number
would change, but they do not. Am I missing something? Thanks in
advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and
its
contents may contain confidential or privileged information. If you are
not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in
error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus
signature
database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

[Non-text portions of this message have been removed]

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database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com



[Non-text portions of this message have been removed]
8
Duh...coffee time for me...Sorry Paul for confusing you!







Manasa

630.806.2000 x1515





________________________________

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Edward F. Fox, Jr.
Sent: Tuesday, March 15, 2011 9:18 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] G\L Accounts





Manessa,

When WIP is relieved, the cost goes to the COS accounts set up in
Company
Config. and not the Part Class accounts.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Manasa Reddy
Sent: Tuesday, March 15, 2011 10:03 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] G\L Accounts

Ed,

Would that be because you would purchase direct to the job? I've always
understood that once WIP was relived the expenses hit the class
accounts, therefore you were never really buying to WIP.

Manasa

630.806.2000 x1515

________________________________

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> ] On
Behalf
Of Edward F. Fox, Jr.
Sent: Tuesday, March 15, 2011 8:54 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] G\L Accounts

The G/L coding is done via the Part Class when purchased to inventory.
If
you are purchasing to WIP then the WIP account setup in the Company
Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> ] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and
I
would assume that when I order material to inventory the G\L account
used
should be inventory. When I order material for a job the G\L account
should
be WIP G\L account. When entering information in PO line entry you have
the
option to choose (Inventory/Other) (Material) and (Sub\Contract
Operation)
when I click each option I would assume that the corresponding G\L
number
would change, but they do not. Am I missing something? Thanks in
advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and
its
contents may contain confidential or privileged information. If you are
not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in
error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus
signature
database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

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The message was checked by ESET NOD32 Antivirus.

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[Non-text portions of this message have been removed]
9
So help me here.... I specify a G\L account via part class when I order that material to inventory that is the account used (logically it should be our inventory G\L number). If I order the material to a job I need not change the G\L account Vantage will use the G\L account specified for WIP. Is this correct?















The G/L coding is done via the Part Class when purchased to inventory. If
you are purchasing to WIP then the WIP account setup in the Company Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>] On Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and I
would assume that when I order material to inventory the G\L account used
should be inventory. When I order material for a job the G\L account should
be WIP G\L account. When entering information in PO line entry you have the
option to choose (Inventory/Other) (Material) and (Sub\Contract Operation)
when I click each option I would assume that the corresponding G\L number
would change, but they do not. Am I missing something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus signature
database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

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[Non-text portions of this message have been removed]





________________________________


The information contained in this message is intended solely for the individual it is specifically and originally addressed. This message and its contents may contain confidential or privileged information. If you are not the intended recipient, you are hereby notified that any disclosure or distribution, or taking any action in reliance on the content of this information is strictly prohibited. If you received this message in error, please delete it from any computer and notify the sender. If you suspect that this message may have been altered, please notify the sender.


[Non-text portions of this message have been removed]
10
Paul,



Correct, there is no need to change anything. The setup should all be done
in the control accounts and Vantage uses the specific accounts based on
transaction type, PUR-STK vs. PUR-MTL in this case.



Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 10:33 AM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] G\L Accounts





So help me here.... I specify a G\L account via part class when I order that
material to inventory that is the account used (logically it should be our
inventory G\L number). If I order the material to a job I need not change
the G\L account Vantage will use the G\L account specified for WIP. Is this
correct?

The G/L coding is done via the Part Class when purchased to inventory. If
you are purchasing to WIP then the WIP account setup in the Company Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and I
would assume that when I order material to inventory the G\L account used
should be inventory. When I order material for a job the G\L account should
be WIP G\L account. When entering information in PO line entry you have the
option to choose (Inventory/Other) (Material) and (Sub\Contract Operation)
when I click each option I would assume that the corresponding G\L number
would change, but they do not. Am I missing something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

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database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

[Non-text portions of this message have been removed]

________________________________

The information contained in this message is intended solely for the
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the intended recipient, you are hereby notified that any disclosure or
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[Non-text portions of this message have been removed]
11
Mr. Fox

Thank you for your help, it very much clarified the problem I was having.












Paul,

Correct, there is no need to change anything. The setup should all be done
in the control accounts and Vantage uses the specific accounts based on
transaction type, PUR-STK vs. PUR-MTL in this case.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>] On Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 10:33 AM
To: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] G\L Accounts

So help me here.... I specify a G\L account via part class when I order that
material to inventory that is the account used (logically it should be our
inventory G\L number). If I order the material to a job I need not change
the G\L account Vantage will use the G\L account specified for WIP. Is this
correct?

The G/L coding is done via the Part Class when purchased to inventory. If
you are purchasing to WIP then the WIP account setup in the Company Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and I
would assume that when I order material to inventory the G\L account used
should be inventory. When I order material for a job the G\L account should
be WIP G\L account. When entering information in PO line entry you have the
option to choose (Inventory/Other) (Material) and (Sub\Contract Operation)
when I click each option I would assume that the corresponding G\L number
would change, but they do not. Am I missing something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus signature
database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

[Non-text portions of this message have been removed]

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The information contained in this message is intended solely for the
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the intended recipient, you are hereby notified that any disclosure or
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The information contained in this message is intended solely for the individual it is specifically and originally addressed. This message and its contents may contain confidential or privileged information. If you are not the intended recipient, you are hereby notified that any disclosure or distribution, or taking any action in reliance on the content of this information is strictly prohibited. If you received this message in error, please delete it from any computer and notify the sender. If you suspect that this message may have been altered, please notify the sender.


[Non-text portions of this message have been removed]
12
If I have a split PO, material going to inventory and material going to a job I create a line release for the inventory and then I create a line release for the job. When I go to the PO tracker and review my PO everything is correct but my PO states the GL\Accounts are all the same. My material going to inventory has the correct G\L account but my material going to the job has the incorrect G\L account. Should it not be picking up the WIP G\L account number? Still confused.















Paul,

Correct, there is no need to change anything. The setup should all be done
in the control accounts and Vantage uses the specific accounts based on
transaction type, PUR-STK vs. PUR-MTL in this case.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>] On Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 10:33 AM
To: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] G\L Accounts

So help me here.... I specify a G\L account via part class when I order that
material to inventory that is the account used (logically it should be our
inventory G\L number). If I order the material to a job I need not change
the G\L account Vantage will use the G\L account specified for WIP. Is this
correct?

The G/L coding is done via the Part Class when purchased to inventory. If
you are purchasing to WIP then the WIP account setup in the Company Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and I
would assume that when I order material to inventory the G\L account used
should be inventory. When I order material for a job the G\L account should
be WIP G\L account. When entering information in PO line entry you have the
option to choose (Inventory/Other) (Material) and (Sub\Contract Operation)
when I click each option I would assume that the corresponding G\L number
would change, but they do not. Am I missing something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus signature
database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

[Non-text portions of this message have been removed]

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus signature
database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

[Non-text portions of this message have been removed]





________________________________


The information contained in this message is intended solely for the individual it is specifically and originally addressed. This message and its contents may contain confidential or privileged information. If you are not the intended recipient, you are hereby notified that any disclosure or distribution, or taking any action in reliance on the content of this information is strictly prohibited. If you received this message in error, please delete it from any computer and notify the sender. If you suspect that this message may have been altered, please notify the sender.


[Non-text portions of this message have been removed]
13
Yes it should display the WIP a/c num. Check your control accounts.



Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 2:33 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Another question G\L Accounts






If I have a split PO, material going to inventory and material going to a
job I create a line release for the inventory and then I create a line
release for the job. When I go to the PO tracker and review my PO everything
is correct but my PO states the GL\Accounts are all the same. My material
going to inventory has the correct G\L account but my material going to the
job has the incorrect G\L account. Should it not be picking up the WIP G\L
account number? Still confused.

Paul,

Correct, there is no need to change anything. The setup should all be done
in the control accounts and Vantage uses the specific accounts based on
transaction type, PUR-STK vs. PUR-MTL in this case.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 10:33 AM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] G\L Accounts

So help me here.... I specify a G\L account via part class when I order that
material to inventory that is the account used (logically it should be our
inventory G\L number). If I order the material to a job I need not change
the G\L account Vantage will use the G\L account specified for WIP. Is this
correct?

The G/L coding is done via the Part Class when purchased to inventory. If
you are purchasing to WIP then the WIP account setup in the Company Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and I
would assume that when I order material to inventory the G\L account used
should be inventory. When I order material for a job the G\L account should
be WIP G\L account. When entering information in PO line entry you have the
option to choose (Inventory/Other) (Material) and (Sub\Contract Operation)
when I click each option I would assume that the corresponding G\L number
would change, but they do not. Am I missing something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus signature
database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

[Non-text portions of this message have been removed]

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus signature
database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

[Non-text portions of this message have been removed]

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
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please delete it from any computer and notify the sender. If you suspect
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[Non-text portions of this message have been removed]





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database 5956 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com



[Non-text portions of this message have been removed]
14
If I have a split PO, material going to inventory and material going to a job I create a line release for the inventory and then I create a line release for the job. When I go to the PO tracker and review my PO everything is correct but my PO states the GL\Accounts are all the same. My material going to inventory has the correct G\L account but my material going to the job has the incorrect G\L account. Should it not be picking up the WIP G\L account number? Still confused.

Paul,

Correct, there is no need to change anything. The setup should all be done
in the control accounts and Vantage uses the specific accounts based on
transaction type, PUR-STK vs. PUR-MTL in this case.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com>] On Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 10:33 AM
To: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] G\L Accounts

So help me here.... I specify a G\L account via part class when I order that
material to inventory that is the account used (logically it should be our
inventory G\L number). If I order the material to a job I need not change
the G\L account Vantage will use the G\L account specified for WIP. Is this
correct?

The G/L coding is done via the Part Class when purchased to inventory. If
you are purchasing to WIP then the WIP account setup in the Company Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and I
would assume that when I order material to inventory the G\L account used
should be inventory. When I order material for a job the G\L account should
be WIP G\L account. When entering information in PO line entry you have the
option to choose (Inventory/Other) (Material) and (Sub\Contract Operation)
when I click each option I would assume that the corresponding G\L number
would change, but they do not. Am I missing something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus signature
database 5954 (20110315) __________

The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

[Non-text portions of this message have been removed]

________________________________

The information contained in this message is intended solely for the
individual it is specifically and originally addressed. This message and its
contents may contain confidential or privileged information. If you are not
the intended recipient, you are hereby notified that any disclosure or
distribution, or taking any action in reliance on the content of this
information is strictly prohibited. If you received this message in error,
please delete it from any computer and notify the sender. If you suspect
that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]

__________ Information from ESET NOD32 Antivirus, version of virus signature
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The message was checked by ESET NOD32 Antivirus.

http://www.eset.com

[Non-text portions of this message have been removed]

________________________________

The information contained in this message is intended solely for the individual it is specifically and originally addressed. This message and its contents may contain confidential or privileged information. If you are not the intended recipient, you are hereby notified that any disclosure or distribution, or taking any action in reliance on the content of this information is strictly prohibited. If you received this message in error, please delete it from any computer and notify the sender. If you suspect that this message may have been altered, please notify the sender.

[Non-text portions of this message have been removed]





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The information contained in this message is intended solely for the individual it is specifically and originally addressed. This message and its contents may contain confidential or privileged information. If you are not the intended recipient, you are hereby notified that any disclosure or distribution, or taking any action in reliance on the content of this information is strictly prohibited. If you received this message in error, please delete it from any computer and notify the sender. If you suspect that this message may have been altered, please notify the sender.


[Non-text portions of this message have been removed]
15
Paul,
Hope this explanation helps - think about what you are truly purchasing - you aren't buying Work-In-Process, you are buying material for a job, you are just skipping the "bring it into inventory, issue to a job" step. It is still material until that job gets started. If the job was cancelled, you'd still have "material" - you could put it into inventory or you could return it to vendor, but it is material. After the job is started and transactions are entered, the system makes the changes to take it from material to WIP.

Julie Lehmann
Mercury Minnesota Inc.



----- Original Message -----
From: Paul Smith
To: vantage@yahoogroups.com
Sent: Wednesday, March 16, 2011 10:04 AM
Subject: RE: [Vantage] Another question G\L Accounts





If I have a split PO, material going to inventory and material going to a job I create a line release for the inventory and then I create a line release for the job. When I go to the PO tracker and review my PO everything is correct but my PO states the GL\Accounts are all the same. My material going to inventory has the correct G\L account but my material going to the job has the incorrect G\L account. Should it not be picking up the WIP G\L account number? Still confused.

Paul,

Correct, there is no need to change anything. The setup should all be done
in the control accounts and Vantage uses the specific accounts based on
transaction type, PUR-STK vs. PUR-MTL in this case.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com>] On Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 10:33 AM
To: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] G\L Accounts

So help me here.... I specify a G\L account via part class when I order that
material to inventory that is the account used (logically it should be our
inventory G\L number). If I order the material to a job I need not change
the G\L account Vantage will use the G\L account specified for WIP. Is this
correct?

The G/L coding is done via the Part Class when purchased to inventory. If
you are purchasing to WIP then the WIP account setup in the Company Config
takes precedence.

I think there is a section in the help called G/L Account Hierarchy that
explains the process.

Edward F. Fox, Jr., CPA
Controller
Maxson Automatic Machinery Company
Phone 401-596-0162 . Fax 401-596-1050
<http://www.maxsonautomatic.com> www.maxsonautomatic.com

_____

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>] On
Behalf Of
Paul Smith
Sent: Tuesday, March 15, 2011 9:33 AM
To: Vantage (vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com><mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>)
Subject: [Vantage] G\L Accounts

Trying to figure out how vantage 6 assigns G\L account number when you
purchase material via PO entry. We have our control accounts set up and I
would assume that when I order material to inventory the G\L account used
should be inventory. When I order material for a job the G\L account should
be WIP G\L account. When entering information in PO line entry you have the
option to choose (Inventory/Other) (Material) and (Sub\Contract Operation)
when I click each option I would assume that the corresponding G\L number
would change, but they do not. Am I missing something? Thanks in advance.

Paul Smith
233 Ballston Ave
Saratoga Springs NY, 12866
518-245-4358

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