Factory Supplies - Expense items

All;

There is another way to track expenses for Factory Supplies.
Because we did not want a GL Account & Part Class for every single
machine, there is this thing called Reference Types. The great
advantage of using this is you can have one GL Account like Repairs &
Maintenance setup for each Job Costing/GL Department. Then based on
the Reference Code chosen during the Purchase, you can run a variety
of reports based on the Reference Type. We created a reference type
for each machine on the floor.

Here is how you set it up:
Reference Type in PO/Line/Release Screen

1. Enter Chart Number – 6720
2. Create Chart of Accounts – 00-6720-00
3. Create Reference Type – Equipment
3a. Add 2 Codes - 600 Ton Press & 400 Ton Press
4. Create Account Reference - _ _ - 6720 - _ _
4a. Reference Status - `Required'
4b. Highlight Reference Type – Equipment and move to `Selected'
5. Create Part Class – Equipment Repair
5a. Select the Chart of Account – 00-6720-00

You can either enter a Requistion (shop floor requesting a part for a
machine) or PO Entry...it works the same.

6. Enter PO Header
7. Enter PO Line
8. Click `Other' Toggle
9. Part Number – Type in `Equipment Repair'
10. Description – Type in `600 Ton Press'
11. Select Part Class – Equipment Repair
12. Enter Due Date
13. Enter Quantity
14. Enter Unit Price
15. Save
16. Click on "Release' Tab
17. Verify COA – 00-6720-00 appears in the `G/L Account' field
18. Click on the Reference Type and select the correct Reference
Type. The GL Account should change according to what Finance has
setup in the Account Reference.

Hope this helps.
Patty Buechler
UV Color, Inc.


--- In vantage@yahoogroups.com, "Jim Frice" <Jim.Frice@...> wrote:
>
> Using a nonnettable and having a part class with the g/l assigned as
> your expense account should work. The receipt will then hit your po
> clearing and the expense account.
>
> Jim
>
>
>
> From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On
> Behalf Of best3175
> Sent: Friday, December 21, 2007 1:33 PM
> To: vantage@yahoogroups.com
> Subject: [Vantage] Re: Factory Supplies - Expense items
>
>
>
> We do the same with a bin stocking supplier, but I would like a way
> to track the items in Vantage. Purchase history like price and
> Yearly usage would be helpful over time. But I have not found a way
> for Vantage to support this because the item would need to expensed
> when purchased.
>
> I have tried using Nonnettable inventory locations, but I can't see
> where this is expensed to the correct account.
>
> --- In vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ,
Todd
> Caughey <caugheyt@> wrote:
> >
> > We use a supplier who manages the inventory and keeps the stock
at
> a certain level. Sort of like a "keep full" plan for home heating
> oil. We keep a casual track of disbursements to match usage to the
> bills. The labor time savings more than covers minor discrepancies
> or a little higher cost over shopping around.
> > -Todd C.
> >
> > ________________________________
> > From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
> [mailto:vantage@yahoogroups.com <mailto:vantage%
40yahoogroups.com> ] On
> Behalf Of rmrindler
> > Sent: Friday, December 21, 2007 12:25 PM
> > To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
> > Subject: [Vantage] Factory Supplies - Expense items
> >
> >
> > I was wondering what other companies are doing to keep track of
> their
> > factory supplies in Vantage. This could include shipping boxes,
> trays,
> > gloves, etc. that are expense items that you don't want to
maintain
> > inventory of in Vantage, but you would like the parts to show up
in
> the
> > part master for purchasing reasons.
> >
> > We have avoided setting them up in the part master in the past,
> because
> > we have no intentions of ever "relieving" or tracking the
inventory
> in
> > Vantage. We just want to be able to select the part number when
> > filling out POs.
> >
> > Any suggestions?
> >
> > Thanks!
> >
> > Ryan Rindler
> > Norwood Tool Company
> > 937-228-4101
> >
> >
> >
> >
> >
> > [Non-text portions of this message have been removed]
> >
>
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
I was wondering what other companies are doing to keep track of their
factory supplies in Vantage. This could include shipping boxes, trays,
gloves, etc. that are expense items that you don't want to maintain
inventory of in Vantage, but you would like the parts to show up in the
part master for purchasing reasons.

We have avoided setting them up in the part master in the past, because
we have no intentions of ever "relieving" or tracking the inventory in
Vantage. We just want to be able to select the part number when
filling out POs.

Any suggestions?

Thanks!

Ryan Rindler
Norwood Tool Company
937-228-4101
In 8.03 (I do not think it was in 8.0) there is a field in Part Maintenance
called "Quantity Bearing". Here is the explanation from Help

Quantity Bearing
This check box is selected by default, indicating that full inventory
functionality is supported for this part. Inventory transactions to and from
stock thus effect the inventory balance of this part.

In order to de-select the check box, you will first need to select the
Non-Stock check box. When the Quantity Bearing check box does not have a
check mark, the system does not maintain inventory on-hand balance for the
part. The part master for a non-quantity part is used mainly for
standardization of description and for pricing purposes. You can use a
non-quantity bearing part in a BOM. You can also purchase, sell, or transfer
it. However, the related transactions will never update on-hand quantity for
the part.

You would typically de-select the check box if you were setting up a
miscellaneous part that is expensed upon receipt and for which it is not
practical to keep accurate inventory levels. Since the part is expensed at
receipt, it does not need to be issued to a job or generate demand. On a
transactional level, setting a part to non-quantity bearing would have the
following effects:

In purchase order entry, the status of the part will default to Other. The
user will not be able to change the status to Inventory or Job Material.

Quantity adjustment will not be enabled.

When used in a job, salvage for job material will not be enabled.

The part will not be selected for physical inventory.

In quotes, jobs, and the engineering work bench, the part can be added to
the BOM, enabling the cost roll-up to take it into account in developing the
price.

Scott
-----Original Message-----
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
rmrindler
Sent: Friday, December 21, 2007 12:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Factory Supplies - Expense items

I was wondering what other companies are doing to keep track of their
factory supplies in Vantage. This could include shipping boxes, trays,
gloves, etc. that are expense items that you don't want to maintain
inventory of in Vantage, but you would like the parts to show up in the
part master for purchasing reasons.

We have avoided setting them up in the part master in the past, because
we have no intentions of ever "relieving" or tracking the inventory in
Vantage. We just want to be able to select the part number when
filling out POs.

Any suggestions?

Thanks!

Ryan Rindler
Norwood Tool Company
937-228-4101



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already linked your email address to a yahoo id to enable access. )
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(2) To search through old msg's goto:
http://groups.yahoo.com/group/vantage/messages
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http://groups.yahoo.com/group/vantage/links
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We use a supplier who manages the inventory and keeps the stock at a certain level. Sort of like a "keep full" plan for home heating oil. We keep a casual track of disbursements to match usage to the bills. The labor time savings more than covers minor discrepancies or a little higher cost over shopping around.
-Todd C.

________________________________
From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of rmrindler
Sent: Friday, December 21, 2007 12:25 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Factory Supplies - Expense items


I was wondering what other companies are doing to keep track of their
factory supplies in Vantage. This could include shipping boxes, trays,
gloves, etc. that are expense items that you don't want to maintain
inventory of in Vantage, but you would like the parts to show up in the
part master for purchasing reasons.

We have avoided setting them up in the part master in the past, because
we have no intentions of ever "relieving" or tracking the inventory in
Vantage. We just want to be able to select the part number when
filling out POs.

Any suggestions?

Thanks!

Ryan Rindler
Norwood Tool Company
937-228-4101





[Non-text portions of this message have been removed]
We do the same with a bin stocking supplier, but I would like a way
to track the items in Vantage. Purchase history like price and
Yearly usage would be helpful over time. But I have not found a way
for Vantage to support this because the item would need to expensed
when purchased.

I have tried using Nonnettable inventory locations, but I can't see
where this is expensed to the correct account.

--- In vantage@yahoogroups.com, Todd Caughey <caugheyt@...> wrote:
>
> We use a supplier who manages the inventory and keeps the stock at
a certain level. Sort of like a "keep full" plan for home heating
oil. We keep a casual track of disbursements to match usage to the
bills. The labor time savings more than covers minor discrepancies
or a little higher cost over shopping around.
> -Todd C.
>
> ________________________________
> From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On
Behalf Of rmrindler
> Sent: Friday, December 21, 2007 12:25 PM
> To: vantage@yahoogroups.com
> Subject: [Vantage] Factory Supplies - Expense items
>
>
> I was wondering what other companies are doing to keep track of
their
> factory supplies in Vantage. This could include shipping boxes,
trays,
> gloves, etc. that are expense items that you don't want to maintain
> inventory of in Vantage, but you would like the parts to show up in
the
> part master for purchasing reasons.
>
> We have avoided setting them up in the part master in the past,
because
> we have no intentions of ever "relieving" or tracking the inventory
in
> Vantage. We just want to be able to select the part number when
> filling out POs.
>
> Any suggestions?
>
> Thanks!
>
> Ryan Rindler
> Norwood Tool Company
> 937-228-4101
>
>
>
>
>
> [Non-text portions of this message have been removed]
>
Using a nonnettable and having a part class with the g/l assigned as
your expense account should work. The receipt will then hit your po
clearing and the expense account.

Jim



From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On
Behalf Of best3175
Sent: Friday, December 21, 2007 1:33 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Re: Factory Supplies - Expense items



We do the same with a bin stocking supplier, but I would like a way
to track the items in Vantage. Purchase history like price and
Yearly usage would be helpful over time. But I have not found a way
for Vantage to support this because the item would need to expensed
when purchased.

I have tried using Nonnettable inventory locations, but I can't see
where this is expensed to the correct account.

--- In vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> , Todd
Caughey <caugheyt@...> wrote:
>
> We use a supplier who manages the inventory and keeps the stock at
a certain level. Sort of like a "keep full" plan for home heating
oil. We keep a casual track of disbursements to match usage to the
bills. The labor time savings more than covers minor discrepancies
or a little higher cost over shopping around.
> -Todd C.
>
> ________________________________
> From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of rmrindler
> Sent: Friday, December 21, 2007 12:25 PM
> To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
> Subject: [Vantage] Factory Supplies - Expense items
>
>
> I was wondering what other companies are doing to keep track of
their
> factory supplies in Vantage. This could include shipping boxes,
trays,
> gloves, etc. that are expense items that you don't want to maintain
> inventory of in Vantage, but you would like the parts to show up in
the
> part master for purchasing reasons.
>
> We have avoided setting them up in the part master in the past,
because
> we have no intentions of ever "relieving" or tracking the inventory
in
> Vantage. We just want to be able to select the part number when
> filling out POs.
>
> Any suggestions?
>
> Thanks!
>
> Ryan Rindler
> Norwood Tool Company
> 937-228-4101
>
>
>
>
>
> [Non-text portions of this message have been removed]
>






[Non-text portions of this message have been removed]