How to handle prepaid PO with AMEX

Hi All,

We have a vendor who needs us to prepay with a credit card.
It’s for an inventoried part so we need to create a PO in Epicor and receive it.
This will bring the receipt into AP Invoice Entry that needs to be paid. We also need to enter the AMEX bill when it comes in so that we can pay that too.

How are others handling this so that you don’t effective pay for the PO twice?

Epicor Applications Manager
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You can create the invoice with an unreceived line to pay against.

Then when the line is received use the invoice receipt match screen to link
the receipt with the invoice line.


We ended up created a Bank for PO Payments with Credit Card.

We set up a GL account for the Bank - Credit Card Clearing.

When we receive the PO - we match the receipt in AP Entry.

When we pay we use the Credit Card Clearing bank.

When the Credit card is paid - we offset the Credit Card Clearing account.

1 Like

Yes I would also recommend a new bank setup for payment. The unreceived
invoice line let’s you put it in Epicor at the same time the credit card is
processed externally.


This may be over simplifying it … we are on 9.05 and enter a PO to AMEX (who we are paying) with a note in the PO header with who the product is actually coming from (so receiving and the floor are aware)

Paul Anderson
Materials Manager
Dorner Manufacturing

To expand on this “simplified” method, does the AP system have alternate “Pay To”, analogous to AR’s “Alternate Bill To”?

If so, you make the CC company as a vendor available as an alternate Pay To. Then you could still issue the PO to the actual supplier, but change the Pay To to the CC company.