Tracking Maintenance and Project Expenses

If you are creating an operation for repair, but not wanting to set up all the possible items you might use for repair or maintenance, couldn't you just do a misc. issue to the job? In the reference or reason code, you could set up any information you wanted to track, like an employee code.


----- Original Message ----
From: Arnulfo Mora <amora@...>
To: vantage@yahoogroups.com
Sent: Tuesday, November 20, 2007 2:09:18 PM
Subject: [Vantage] Tracking Maintenance and Project Expenses

We are currently implementing Vantage 8.03 and have a vision of
recording all of our time and supplies to specific asset numbers.
This way we can report to upper management all our maintenance and
project expenses. We have set up a general store that houses all of
our maintenance items. We wanted control of our maintenance costs and
having a crib attendant control this inventory is our number 1 goal.
Our vision starts with receiving all non-prod items through our
general store which is currently being done. We want to hold this
inventory in a "General Store Inventory" GL account until the product
is issued to a specific place. This place could be a press, die,
location in the plant. We also want to be able to track time for all
of these repairs/improvement s. My first thought was to set up jobs
for each asset/person in the company. This way we can control who is
using what from our general store. If a person needed gloves for a
job, the gloves would be issued to a specific person or the press they
work on. The first problem I have when I try to create a job is that
I need to set each part up in the BOM to issue material to a job. Is
there an easy way around having this problem?

Thanks,

Eric






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[Non-text portions of this message have been removed]
We are currently implementing Vantage 8.03 and have a vision of
recording all of our time and supplies to specific asset numbers.
This way we can report to upper management all our maintenance and
project expenses. We have set up a general store that houses all of
our maintenance items. We wanted control of our maintenance costs and
having a crib attendant control this inventory is our number 1 goal.
Our vision starts with receiving all non-prod items through our
general store which is currently being done. We want to hold this
inventory in a "General Store Inventory" GL account until the product
is issued to a specific place. This place could be a press, die,
location in the plant. We also want to be able to track time for all
of these repairs/improvements. My first thought was to set up jobs
for each asset/person in the company. This way we can control who is
using what from our general store. If a person needed gloves for a
job, the gloves would be issued to a specific person or the press they
work on. The first problem I have when I try to create a job is that
I need to set each part up in the BOM to issue material to a job. Is
there an easy way around having this problem?

Thanks,

Eric
Are any of what you want to track/cost appropriate to be set up as resources required in specific MoMs? (These would be things like tools, fixtures, etc.,.)

For maintenance, a 'trick' we used on our legacy system was to set up "MAINT-[resource#]" part numbers with a MoM having a single OP requiring the resource. Setup for the OP represented the typical expected down time and run rate was zero. If specific maintenance materials you consistently consume for the scheduled maintenance of a resource exist, set them up as Parts and add them as material details to the appropriate MoM.

You can then schedule 1 pc Jobs per "MAINT-[resource#]" part at the time intervals you wish to do preventitive scheduled maintenance. This will serve the purpose of cosuming maintenance supply materials use AND block out your planned maintenance period so real production Jobs don't falsely get scheduled into the resources defined capacity.

We also did the same for emergency maintenance (breakdowns) - but only created/scheduled/locked the jobs in place when a breakdown would occur (creating custom job details based on a guesstimate of downtime represented by set up and adding maintenance consumed parts once we knew what was needed).

Doing this allows you to keep a record of preventitive versus emergency maintenance cost & downtime... It REALLY proved useful to help cost justify replacement of some VERY old and unreliable CNC machines....

Rob Brown


Arnulfo Mora <amora@...> wrote:
We are currently implementing Vantage 8.03 and have a vision of
recording all of our time and supplies to specific asset numbers.
This way we can report to upper management all our maintenance and
project expenses. We have set up a general store that houses all of
our maintenance items. We wanted control of our maintenance costs and
having a crib attendant control this inventory is our number 1 goal.
Our vision starts with receiving all non-prod items through our
general store which is currently being done. We want to hold this
inventory in a "General Store Inventory" GL account until the product
is issued to a specific place. This place could be a press, die,
location in the plant. We also want to be able to track time for all
of these repairs/improvements. My first thought was to set up jobs
for each asset/person in the company. This way we can control who is
using what from our general store. If a person needed gloves for a
job, the gloves would be issued to a specific person or the press they
work on. The first problem I have when I try to create a job is that
I need to set each part up in the BOM to issue material to a job. Is
there an easy way around having this problem?

Thanks,

Eric







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[Non-text portions of this message have been removed]