Fredy,
I see what you are talking about now - not purchasing but selling. We have
the same sort of thing for vendors we quote but may never use - why clutter
up the vendor master with a vendor you never use? I believe we enter a part
record for everything we sell so I am not going to be much help. Sorry
about that!
Diane Rowberry
Hi Diane,
Thanks for the answer. We do the same thing with our
consumables. We soon will be using requisitions through Cantage. The parts
I am talking about are not consumables though. It is a part our sales
department has sold but we don't have a part master in Vantage. Also most
likely it won't be sold again. They want a part number created for tracking
purposes. I told them they could use their quote or sales order for
tracking. We may have created parts which have never been used but intended
to be used. I don't want to have to create a part which I know won't be used
again. Where I used to work the software was able to handle this easily. In
order entry the sales person could designate the part as "N" for
non-stock/special. Then when entering in the part info they typed SPEC/"part
description". This then showed up different for purchasing. Yes this was a
little more work for sales but less work for the rest of the company.
Purchasing also ran a report written in report builder flagging all the SPEC
parts. Since sales had a specific format to enter in the part it was easy to
flag the repeat orders. Then the decision could be made if it should be
entered into the part master. I know Vantage you can't do it exactly this
way but there is a work around.
-----Original Message-----
From: Diane Rowberry
[SMTP:diane.rowberry@...]
Sent: October 25, 2002 12:01
To: vantage@yahoogroups.com
Subject: RE: [Vantage] non inventory
purchased parts
Fredy,
Most all of our consumable tools are non-part master
items. Some of them we
buy continually, some we may only buy one time. We
are VERY methodical in
making the part number and descriptions entered on
the purchase orders
follow a certain format, so if we need to see if we
bought it before we can
search it in purchase order tracker and all the
purchase history is there
and redily available. Hope this helps - feel free
to contact me off list if
you would like more information.
Diane Rowberry
Westwood Precision
diane.rowberry@...
I know there is a simple solution to
this and I gave my
suggestion to sales but I want to see how some of
you handle this. When
our
spare parts department gets an order and the part
master doesn't exist in
Vantage they request a new part number. I told
them if it's a one time
sale
we shouldn't be creating the part master. Of
course their answer is they
may
sell it again, it's a new customer. Can you let me
know your procedure so
I
can pound it into their heads.
Thanks in advance
Fredy Venczel
I see what you are talking about now - not purchasing but selling. We have
the same sort of thing for vendors we quote but may never use - why clutter
up the vendor master with a vendor you never use? I believe we enter a part
record for everything we sell so I am not going to be much help. Sorry
about that!
Diane Rowberry
Hi Diane,
Thanks for the answer. We do the same thing with our
consumables. We soon will be using requisitions through Cantage. The parts
I am talking about are not consumables though. It is a part our sales
department has sold but we don't have a part master in Vantage. Also most
likely it won't be sold again. They want a part number created for tracking
purposes. I told them they could use their quote or sales order for
tracking. We may have created parts which have never been used but intended
to be used. I don't want to have to create a part which I know won't be used
again. Where I used to work the software was able to handle this easily. In
order entry the sales person could designate the part as "N" for
non-stock/special. Then when entering in the part info they typed SPEC/"part
description". This then showed up different for purchasing. Yes this was a
little more work for sales but less work for the rest of the company.
Purchasing also ran a report written in report builder flagging all the SPEC
parts. Since sales had a specific format to enter in the part it was easy to
flag the repeat orders. Then the decision could be made if it should be
entered into the part master. I know Vantage you can't do it exactly this
way but there is a work around.
-----Original Message-----
From: Diane Rowberry
[SMTP:diane.rowberry@...]
Sent: October 25, 2002 12:01
To: vantage@yahoogroups.com
Subject: RE: [Vantage] non inventory
purchased parts
Fredy,
Most all of our consumable tools are non-part master
items. Some of them we
buy continually, some we may only buy one time. We
are VERY methodical in
making the part number and descriptions entered on
the purchase orders
follow a certain format, so if we need to see if we
bought it before we can
search it in purchase order tracker and all the
purchase history is there
and redily available. Hope this helps - feel free
to contact me off list if
you would like more information.
Diane Rowberry
Westwood Precision
diane.rowberry@...
I know there is a simple solution to
this and I gave my
suggestion to sales but I want to see how some of
you handle this. When
our
spare parts department gets an order and the part
master doesn't exist in
Vantage they request a new part number. I told
them if it's a one time
sale
we shouldn't be creating the part master. Of
course their answer is they
may
sell it again, it's a new customer. Can you let me
know your procedure so
I
can pound it into their heads.
Thanks in advance
Fredy Venczel