I reported this info to the payroll department and kept them apprised.
Today we had our accountant come in to prep us for W2s. He went through the
info provided and informed us the way things were suggested via the list was
(from an accountant stand point) wrong.
What he did, and it fixed the problem...was went back to the date the check
was written and voided the check. Then he reissued a check for the next
day. He explained that editing the W2 is not the way to fix this because
the data is still incorrect in the system. Reissuing the checks for the
next day solves the problem and also keeps the data in the system correct.
I am sure the last thing we all want is to go back and reissue a ton of
checks, and this is a problem that Epicor should have fixed. We were lucky
and it only affected one employee out of 110, but the accountant stands by
his statement that the data needs to be accurate in the system.
Just thought I should pass this on, even if it is to late for many. Of
course the best fix is to not have the problem to start with, or to remember
to issue checks on different dates.
To those with the issue, I sympathize.
To those without, remember it exists.
To Epicor, how about a fix!
Aaron Hoyt
System Administrator
Design Standards Corp.
PO Box 1620
Charlestown, NH 03603
Tel 603-826-7744
<mailto:Aaron@...>
Today we had our accountant come in to prep us for W2s. He went through the
info provided and informed us the way things were suggested via the list was
(from an accountant stand point) wrong.
What he did, and it fixed the problem...was went back to the date the check
was written and voided the check. Then he reissued a check for the next
day. He explained that editing the W2 is not the way to fix this because
the data is still incorrect in the system. Reissuing the checks for the
next day solves the problem and also keeps the data in the system correct.
I am sure the last thing we all want is to go back and reissue a ton of
checks, and this is a problem that Epicor should have fixed. We were lucky
and it only affected one employee out of 110, but the accountant stands by
his statement that the data needs to be accurate in the system.
Just thought I should pass this on, even if it is to late for many. Of
course the best fix is to not have the problem to start with, or to remember
to issue checks on different dates.
To those with the issue, I sympathize.
To those without, remember it exists.
To Epicor, how about a fix!
Aaron Hoyt
System Administrator
Design Standards Corp.
PO Box 1620
Charlestown, NH 03603
Tel 603-826-7744
<mailto:Aaron@...>
> > > > >have
> > > > > > An old payroll bug bit us again when printing W2's. You cannot
> > > > > > two checks with the same check date for the same person. Theytd
> > > > > > deduction for 401K is wrong forever for some employees in oursystem
> > > > > > because we have multiple checks. The earnings report shows thewhole
> > > > > > correct amount but employee tracker (and W2's) are wrong. Tech
> > > > > > "recommends" that you never have two checks for a person with
> > > > > > the same check date. Vantage however doesn't prevent this, nor
> > > > > > does the documentation mention it. You can edit the effected
> > > > > > W2, however you cannot print a single W2. You must run the
> > > > > > batch again.
> > > > > >