Purchase Order pricing changes

Thank you all for the feedback! At least I can assure our group that others
are having to do the same thing.



Beth Rye

IT Director

CIGNYS
68 Williamson Street
Saginaw, Michigan 48601

Phone: (989) 753-1411 ext. 1114

Direct Line: (989) 393-0108

Fax: (989) 393-0208

Email: <mailto:brye@...> brye@...



***ITAR NOTICE***

This e-mail and/or the attached documents may contain technical data within
the definition of the International Traffic in Arms regulations, and are
subject to the export control laws of the US Government. Transfer of this
data by any means to a foreign person, whether in the US or abroad, without
an export license or other approval from the US Department of State, is
prohibited. No portion of this e-mail or its attachment(s) may be reproduced
without written consent of CIGNYS. If you are not the intended recipient or
believe that you may have received this document in error, please notify the
sender and delete this e-mail and any attachments immediately.



From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of
Tim Hager
Sent: Tuesday, June 14, 2011 2:08 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Purchase Order pricing changes





We do the same here Michelle but it is a pain. Sometimes the inventory
is consumed by the time we see the variance in which case it is proper
to let the variance hit the P&L but your detail reports (gross margins,
etc.) are not correct. Here I set a threshold to make the cost
adjustments to the parts. For large variances we try to make manual
adjustments to the costs. Small ones we let flush through to the P&L.

It may be hairy logic-wise but I think Epicor should give you a choice
how to handle these differences. Either as variances to the P&L or
updates to the inventory costs, especially if you use average cost.

Tim Hager

Controller

Diba Industries, Inc.

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf
Of Michelle de la Vega
Sent: Tuesday, June 14, 2011 1:56 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Purchase Order pricing changes

We are in the same situation, we are on version 8.03.407 and we've been
dealing with this since version 6.1.

The only other alternative would be to allow the variance to hit when
posting the invoices and offset that variance by doing a cost adjustment
to each part affected. This is not our preferred method, however, it is
one we use occasionally.

Good luck,

Michelle de la Vega
Program Director
Cold Jet, LLC
455 Wards Corner Road
Loveland, Ohio 45140
USA
+1 513-716-6400 (office)
+1 513-382-3281 (mobile)
+1 513-831-1209 (fax)
www.coldjet.com<http://www.coldjet.com>
[cid:image001.jpg@01CC2A9A.D262EB10
<mailto:image001.jpg%4001CC2A9A.D262EB10>
<mailto:image001.jpg%4001CC2A9A.D262EB10> ]

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> ] On
Behalf Of Tim Hager
Sent: Tuesday, June 14, 2011 12:30 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Purchase Order pricing changes

Bethany,

We are on the same version and I feel your pain. We have to go through
the same nonsense. Recording errors as a variance is not a good thing
when you are using average costing to value your inventory. You want
those differences to be recorded in the inventory costs not in the P&L
as variances.

Our old system actually did record the differences in the inventory cost
when we entered the AP voucher. It was very nice and easy.

Tim Hager

Controller

Diba Industries Inc.

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com
<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>]
On Behalf
Of Bethany Rye
Sent: Tuesday, June 14, 2011 12:09 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Purchase Order pricing changes

I would like some feedback from the group how they handle invoice
pricing
errors once the items have been received. We are on 9.04.506C and we
have
to "un-receive" the PO then change the price on the purchase order then
re-receive the items. If the "Inspection Processing required" check box
is
checked then it's a longer process involving cost adjusting on the job.
Is
this how it works for everyone or is there something we are missing?

Beth

Beth Rye

IT Director

CIGNYS
68 Williamson Street
Saginaw, Michigan 48601

Phone: (989) 753-1411 ext. 1114

Direct Line: (989) 393-0108

Fax: (989) 393-0208

Email: <mailto:brye@... <mailto:brye%40cignys.com>
<mailto:brye%40cignys.com>
<mailto:brye%40cignys.com>> brye@... <mailto:brye%40cignys.com>
<mailto:brye%40cignys.com>
<mailto:brye%40cignys.com>
<mailto:brye%40cignys.com>

***ITAR NOTICE***

This e-mail and/or the attached documents may contain technical data
within
the definition of the International Traffic in Arms regulations, and are
subject to the export control laws of the US Government. Transfer of
this
data by any means to a foreign person, whether in the US or abroad,
without
an export license or other approval from the US Department of State, is
prohibited. No portion of this e-mail or its attachment(s) may be
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or
believe that you may have received this document in error, please notify
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[Non-text portions of this message have been removed]

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[Non-text portions of this message have been removed]





[Non-text portions of this message have been removed]
I would like some feedback from the group how they handle invoice pricing
errors once the items have been received. We are on 9.04.506C and we have
to "un-receive" the PO then change the price on the purchase order then
re-receive the items. If the "Inspection Processing required" check box is
checked then it's a longer process involving cost adjusting on the job. Is
this how it works for everyone or is there something we are missing?



Beth



Beth Rye

IT Director

CIGNYS
68 Williamson Street
Saginaw, Michigan 48601

Phone: (989) 753-1411 ext. 1114

Direct Line: (989) 393-0108

Fax: (989) 393-0208

Email: <mailto:brye@...> brye@...



***ITAR NOTICE***

This e-mail and/or the attached documents may contain technical data within
the definition of the International Traffic in Arms regulations, and are
subject to the export control laws of the US Government. Transfer of this
data by any means to a foreign person, whether in the US or abroad, without
an export license or other approval from the US Department of State, is
prohibited. No portion of this e-mail or its attachment(s) may be reproduced
without written consent of CIGNYS. If you are not the intended recipient or
believe that you may have received this document in error, please notify the
sender and delete this e-mail and any attachments immediately.





[Non-text portions of this message have been removed]
We don't typically change the PO. We just leave it as a price variance. It is up to our purchasing agents to get an agreed price with the supplier and enter it correctly on the PO. The price variances then become a measurement of how well the buyers are doing one aspect of their jobs. Not surprisingly, since we started paying attention to price variances, the buyers have gotten better at this, and price variances have gone down substantially.


Thom Rose
Controller

THERE'S ONLY ONE(tm) ELECTRIC MIRROR(r)

T +1 425 776-4946
F +1 425 491-8200
A 11831 Beverly Park Road Building D, Everett, WA 98204 USA

electricmirror.com

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of Bethany Rye
Sent: Tuesday, June 14, 2011 9:09 AM
To: vantage@yahoogroups.com
Subject: [Vantage] Purchase Order pricing changes



I would like some feedback from the group how they handle invoice pricing
errors once the items have been received. We are on 9.04.506C and we have
to "un-receive" the PO then change the price on the purchase order then
re-receive the items. If the "Inspection Processing required" check box is
checked then it's a longer process involving cost adjusting on the job. Is
this how it works for everyone or is there something we are missing?

Beth

Beth Rye

IT Director

CIGNYS
68 Williamson Street
Saginaw, Michigan 48601

Phone: (989) 753-1411 ext. 1114

Direct Line: (989) 393-0108

Fax: (989) 393-0208

Email: <mailto:brye@...<mailto:brye%40cignys.com>> brye@...<mailto:brye%40cignys.com>

***ITAR NOTICE***

This e-mail and/or the attached documents may contain technical data within
the definition of the International Traffic in Arms regulations, and are
subject to the export control laws of the US Government. Transfer of this
data by any means to a foreign person, whether in the US or abroad, without
an export license or other approval from the US Department of State, is
prohibited. No portion of this e-mail or its attachment(s) may be reproduced
without written consent of CIGNYS. If you are not the intended recipient or
believe that you may have received this document in error, please notify the
sender and delete this e-mail and any attachments immediately.

[Non-text portions of this message have been removed]



[Non-text portions of this message have been removed]
Bethany,



We are on the same version and I feel your pain. We have to go through
the same nonsense. Recording errors as a variance is not a good thing
when you are using average costing to value your inventory. You want
those differences to be recorded in the inventory costs not in the P&L
as variances.



Our old system actually did record the differences in the inventory cost
when we entered the AP voucher. It was very nice and easy.





Tim Hager

Controller

Diba Industries Inc.





From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Bethany Rye
Sent: Tuesday, June 14, 2011 12:09 PM
To: vantage@yahoogroups.com
Subject: [Vantage] Purchase Order pricing changes





I would like some feedback from the group how they handle invoice
pricing
errors once the items have been received. We are on 9.04.506C and we
have
to "un-receive" the PO then change the price on the purchase order then
re-receive the items. If the "Inspection Processing required" check box
is
checked then it's a longer process involving cost adjusting on the job.
Is
this how it works for everyone or is there something we are missing?

Beth

Beth Rye

IT Director

CIGNYS
68 Williamson Street
Saginaw, Michigan 48601

Phone: (989) 753-1411 ext. 1114

Direct Line: (989) 393-0108

Fax: (989) 393-0208

Email: <mailto:brye@...> brye@...
<mailto:brye%40cignys.com>

***ITAR NOTICE***

This e-mail and/or the attached documents may contain technical data
within
the definition of the International Traffic in Arms regulations, and are
subject to the export control laws of the US Government. Transfer of
this
data by any means to a foreign person, whether in the US or abroad,
without
an export license or other approval from the US Department of State, is
prohibited. No portion of this e-mail or its attachment(s) may be
reproduced
without written consent of CIGNYS. If you are not the intended recipient
or
believe that you may have received this document in error, please notify
the
sender and delete this e-mail and any attachments immediately.

[Non-text portions of this message have been removed]



********************************************************

The information transmitted is intended only for the person or entity to
which it is addressed and may contain confidential and/or privileged
material. If you are not the addressee, any disclosure, reproduction,
copying, distribution, or other dissemination or use of this transmission in
error please notify the sender immediately and then delete this e-mail.
E-mail transmission cannot be guaranteed to be secure or error free as
information could be intercepted, corrupted lost, destroyed, arrive late or
incomplete, or contain viruses.
The sender therefore does not accept liability for any errors or omissions
in the contents of this message which arise as a result of e-mail
transmission. If verification is required please request a hard copy
version.

********************************************************


[Non-text portions of this message have been removed]
We are in the same situation, we are on version 8.03.407 and we've been dealing with this since version 6.1.

The only other alternative would be to allow the variance to hit when posting the invoices and offset that variance by doing a cost adjustment to each part affected. This is not our preferred method, however, it is one we use occasionally.

Good luck,

Michelle de la Vega
Program Director
Cold Jet, LLC
455 Wards Corner Road
Loveland, Ohio 45140
USA
+1 513-716-6400 (office)
+1 513-382-3281 (mobile)
+1 513-831-1209 (fax)
www.coldjet.com<http://www.coldjet.com>
[cid:image001.jpg@01CC2A9A.D262EB10]

From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf Of Tim Hager
Sent: Tuesday, June 14, 2011 12:30 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Purchase Order pricing changes



Bethany,

We are on the same version and I feel your pain. We have to go through
the same nonsense. Recording errors as a variance is not a good thing
when you are using average costing to value your inventory. You want
those differences to be recorded in the inventory costs not in the P&L
as variances.

Our old system actually did record the differences in the inventory cost
when we entered the AP voucher. It was very nice and easy.

Tim Hager

Controller

Diba Industries Inc.

From: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>] On Behalf
Of Bethany Rye
Sent: Tuesday, June 14, 2011 12:09 PM
To: vantage@yahoogroups.com<mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Purchase Order pricing changes

I would like some feedback from the group how they handle invoice
pricing
errors once the items have been received. We are on 9.04.506C and we
have
to "un-receive" the PO then change the price on the purchase order then
re-receive the items. If the "Inspection Processing required" check box
is
checked then it's a longer process involving cost adjusting on the job.
Is
this how it works for everyone or is there something we are missing?

Beth

Beth Rye

IT Director

CIGNYS
68 Williamson Street
Saginaw, Michigan 48601

Phone: (989) 753-1411 ext. 1114

Direct Line: (989) 393-0108

Fax: (989) 393-0208

Email: <mailto:brye@...<mailto:brye%40cignys.com>> brye@...<mailto:brye%40cignys.com>
<mailto:brye%40cignys.com>

***ITAR NOTICE***

This e-mail and/or the attached documents may contain technical data
within
the definition of the International Traffic in Arms regulations, and are
subject to the export control laws of the US Government. Transfer of
this
data by any means to a foreign person, whether in the US or abroad,
without
an export license or other approval from the US Department of State, is
prohibited. No portion of this e-mail or its attachment(s) may be
reproduced
without written consent of CIGNYS. If you are not the intended recipient
or
believe that you may have received this document in error, please notify
the
sender and delete this e-mail and any attachments immediately.

[Non-text portions of this message have been removed]

********************************************************

The information transmitted is intended only for the person or entity to
which it is addressed and may contain confidential and/or privileged
material. If you are not the addressee, any disclosure, reproduction,
copying, distribution, or other dissemination or use of this transmission in
error please notify the sender immediately and then delete this e-mail.
E-mail transmission cannot be guaranteed to be secure or error free as
information could be intercepted, corrupted lost, destroyed, arrive late or
incomplete, or contain viruses.
The sender therefore does not accept liability for any errors or omissions
in the contents of this message which arise as a result of e-mail
transmission. If verification is required please request a hard copy
version.

********************************************************

[Non-text portions of this message have been removed]



[Non-text portions of this message have been removed]
We do the same here Michelle but it is a pain. Sometimes the inventory
is consumed by the time we see the variance in which case it is proper
to let the variance hit the P&L but your detail reports (gross margins,
etc.) are not correct. Here I set a threshold to make the cost
adjustments to the parts. For large variances we try to make manual
adjustments to the costs. Small ones we let flush through to the P&L.



It may be hairy logic-wise but I think Epicor should give you a choice
how to handle these differences. Either as variances to the P&L or
updates to the inventory costs, especially if you use average cost.



Tim Hager

Controller

Diba Industries, Inc.



From: vantage@yahoogroups.com [mailto:vantage@yahoogroups.com] On Behalf
Of Michelle de la Vega
Sent: Tuesday, June 14, 2011 1:56 PM
To: vantage@yahoogroups.com
Subject: RE: [Vantage] Purchase Order pricing changes





We are in the same situation, we are on version 8.03.407 and we've been
dealing with this since version 6.1.

The only other alternative would be to allow the variance to hit when
posting the invoices and offset that variance by doing a cost adjustment
to each part affected. This is not our preferred method, however, it is
one we use occasionally.

Good luck,

Michelle de la Vega
Program Director
Cold Jet, LLC
455 Wards Corner Road
Loveland, Ohio 45140
USA
+1 513-716-6400 (office)
+1 513-382-3281 (mobile)
+1 513-831-1209 (fax)
www.coldjet.com<http://www.coldjet.com>
[cid:image001.jpg@01CC2A9A.D262EB10
<mailto:image001.jpg%4001CC2A9A.D262EB10> ]

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
[mailto:vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com> ] On
Behalf Of Tim Hager
Sent: Tuesday, June 14, 2011 12:30 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
Subject: RE: [Vantage] Purchase Order pricing changes

Bethany,

We are on the same version and I feel your pain. We have to go through
the same nonsense. Recording errors as a variance is not a good thing
when you are using average costing to value your inventory. You want
those differences to be recorded in the inventory costs not in the P&L
as variances.

Our old system actually did record the differences in the inventory cost
when we entered the AP voucher. It was very nice and easy.

Tim Hager

Controller

Diba Industries Inc.

From: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com> [mailto:vantage@yahoogroups.com
<mailto:vantage%40yahoogroups.com> <mailto:vantage%40yahoogroups.com>]
On Behalf
Of Bethany Rye
Sent: Tuesday, June 14, 2011 12:09 PM
To: vantage@yahoogroups.com <mailto:vantage%40yahoogroups.com>
<mailto:vantage%40yahoogroups.com>
Subject: [Vantage] Purchase Order pricing changes

I would like some feedback from the group how they handle invoice
pricing
errors once the items have been received. We are on 9.04.506C and we
have
to "un-receive" the PO then change the price on the purchase order then
re-receive the items. If the "Inspection Processing required" check box
is
checked then it's a longer process involving cost adjusting on the job.
Is
this how it works for everyone or is there something we are missing?

Beth

Beth Rye

IT Director

CIGNYS
68 Williamson Street
Saginaw, Michigan 48601

Phone: (989) 753-1411 ext. 1114

Direct Line: (989) 393-0108

Fax: (989) 393-0208

Email: <mailto:brye@... <mailto:brye%40cignys.com>
<mailto:brye%40cignys.com>> brye@... <mailto:brye%40cignys.com>
<mailto:brye%40cignys.com>
<mailto:brye%40cignys.com>

***ITAR NOTICE***

This e-mail and/or the attached documents may contain technical data
within
the definition of the International Traffic in Arms regulations, and are
subject to the export control laws of the US Government. Transfer of
this
data by any means to a foreign person, whether in the US or abroad,
without
an export license or other approval from the US Department of State, is
prohibited. No portion of this e-mail or its attachment(s) may be
reproduced
without written consent of CIGNYS. If you are not the intended recipient
or
believe that you may have received this document in error, please notify
the
sender and delete this e-mail and any attachments immediately.

[Non-text portions of this message have been removed]

********************************************************

The information transmitted is intended only for the person or entity to
which it is addressed and may contain confidential and/or privileged
material. If you are not the addressee, any disclosure, reproduction,
copying, distribution, or other dissemination or use of this
transmission in
error please notify the sender immediately and then delete this e-mail.
E-mail transmission cannot be guaranteed to be secure or error free as
information could be intercepted, corrupted lost, destroyed, arrive late
or
incomplete, or contain viruses.
The sender therefore does not accept liability for any errors or
omissions
in the contents of this message which arise as a result of e-mail
transmission. If verification is required please request a hard copy
version.

********************************************************

[Non-text portions of this message have been removed]

[Non-text portions of this message have been removed]



********************************************************

The information transmitted is intended only for the person or entity to
which it is addressed and may contain confidential and/or privileged
material. If you are not the addressee, any disclosure, reproduction,
copying, distribution, or other dissemination or use of this transmission in
error please notify the sender immediately and then delete this e-mail.
E-mail transmission cannot be guaranteed to be secure or error free as
information could be intercepted, corrupted lost, destroyed, arrive late or
incomplete, or contain viruses.
The sender therefore does not accept liability for any errors or omissions
in the contents of this message which arise as a result of e-mail
transmission. If verification is required please request a hard copy
version.

********************************************************


[Non-text portions of this message have been removed]