--- In vantage@yahoogroups.com, Jasper Recto <jrecto@...> wrote:
Now, your next thought might be, great, that sounds like an option, but I don't want to get to the end of the year and have to look through 30 - 50 different jobs to figure out how much time was spent on R&D jobs. That might be where Projects comes into play. You could set up one project each year for R&D. If you have different R&D types that you want to track, set up different WBS phases in the project. Example, one phase might be R&D Type 1, the next R&D Type 2. You can then review the summary of hours by R&D type (phase) at the end of the year and by the whole project R&D.
Chris Berger
Controller
Dorner Mfg. Corp.
>Here is what we do. For internal things like R&D, Capital items, Marketing Shows, etc... we have set up what we call IJ (Internal Jobs) product groups. In this related example we have a product group called IJRAD. All account numbers in this product group then point to the R&D expense account (All sales, all costs, all inventory, etc...) (If you have different R&D expense accounts then you simply have different IJRAD product group codes.) We have then set up identical part number templates with all realted IJ codes. (Example: IJRAD part number with IJJOB Part Class Codes). THe part template have a standard MOM structure, no material (because that is project specific and material is added to the job directly as needed). However, we have Operations listed, and you guessed it, they are IJ operations. (Example: IJ MFG operation, IJ Engineering operation, IJ Office, etc...) We then pick and choose which IJ operations, with related IJ resource groups are costed operations. So in you specific case, as we do, we do not cost internal time and burden for R&D jobs. Rather we have no costed Resource Groups on these operations so that time can be captured hours but it won't move dollars. Here is the real nice thing about this process, if you ever choose to cost the internal time of one of these internal jobs, you simply swap out the operations, i.e. resource groups, with costed operations on the job. (Example: We normally do not capitlize internal time on capital asset items. However, under rare situations we have a significant capital item that requires significant internal build time. We will choose to capitalize this internal time. Therefore, we just swap out the IJMFG operation and replace with a regular costed manufacturing operation / resource group.) We have our cost accounting department responsible for setting up and opening all IJ jobs (we even prefix the job number as IJRAD{next number}). THis way all requests have to go through accounting that can best make the determination of what needs to occur according to accounting rules.
> Does anybody know how I can use the Project module to track just hours worked on specific tasks? Right now we are doing research and development but we are not building anything. It's all design work. How can I track the hours of our engineers without creating a job for them to log into. I want to track their hours based on each task.
>
> Is this possible in version 6.1? How about newer versions?
>
> Thanks,
> Jasper
>
>
> [Non-text portions of this message have been removed]
>
Now, your next thought might be, great, that sounds like an option, but I don't want to get to the end of the year and have to look through 30 - 50 different jobs to figure out how much time was spent on R&D jobs. That might be where Projects comes into play. You could set up one project each year for R&D. If you have different R&D types that you want to track, set up different WBS phases in the project. Example, one phase might be R&D Type 1, the next R&D Type 2. You can then review the summary of hours by R&D type (phase) at the end of the year and by the whole project R&D.
Chris Berger
Controller
Dorner Mfg. Corp.